Senate Meeting Minutes :: 05.17.20 :: Week 7

May 20, 2020

Minutes of the SCU Student Senate Meeting May 17th, 2020

 

Members Present:

Senate Chair David Warne

Pro-Tempore Cat Bick

Parliamentarian Eduardo Ruano

First-Year Senators:

Christina Abudayeh

Cole Brunelli

Theo Lassen

Ariel Perlman

Megan Wu

Sophomore Senators:

Abby Alvarez

Justin Chan

Carmen Ocazionez

Raul Orellana

Luke Paulson

Junior Senators:

Zachary Meade

Juliana Monela Teter

Amber Wang

Senior Senators:

Cam Bick

Erik Echeona

Helen Kassa

Vidya Pingali

Nicole Jacobus

At-Large Senators:

Allie Bare

Emi Bellwood

Ifeanyi Ifediba

Duncan McDonnell

Mika Philip

Anika Kingsley

Melanie Sam

Obasi Lewis

 

Members Absent:

Kyle Andrews

Ann Codiga

 

1. CALL TO ORDER

Senate Chair David Warne called the May 14th, 2020 meeting of the Santa Clara University Student Senate to order at 6:00pm, digitally, over Zoom.

 

Senate Chair David Warne recited the invocation.

 

2. ROLL CALL

Pro-Tempore Cat Bick took roll digitally at 6:01pm. A quorum was present.

 

3. APPROVAL OF THE PREVIOUS MINUTES

Senior Senator Helen Kassa moved to approve the previous minutes and Junior Senator Amber Wang seconded the motion.

 

4. APPROVAL OF THE AGENDA

Sophomore Senator Raul Orellana moved to approve the agenda and Senior Senator Cam Bick seconded the motion.

 

5. SPECIAL BUSINESS

 

Guest Speaker: Fr. O’Brien, Provost Kloppenberg, and COO John Ottoboni

 

Senate Chair David Warne invited President Father O’Brien, Provost Lisa Kloppenberg, and COO John Ottoboni to speak digitally to the Student Senate over Zoom. Their presentation is summarized succinctly below:

 

Father O’Brien: Sorry we are not in person but thanks for the invitation. Know that, when Lisa, John and I talk, the focus or why we are here is because of you, the students. So it is important to reach out to you or listen to you. John and Lisa have prepared some responses. Big picture stuff, I wanted to thank you for everything you have done. I am not sure we have seen a disruption in the university's daily work since WWII. We have been through a lot, 9/11, Vietnam but in terms of daily impact it's probably since WWII and that generation is one our greatest. And I think there is a lot of promise in this. I want to give a special note to our seniors who are on the call. We will give out the degrees on June 13th and that will be on your diploma but we are going to wait to do the ceremony live and in person. Let me turn it over to Lisa and John.

 

Lisa Kloppenberg: Good evening, it's great to see you. Thank you for making time for this great leadership activity. I was asked questions about how remote learning was going. Here is what I have heard from faculty and students. I would say we are responding quickly in an emergency situation. Faculty are working harder than ever. We know the results are mixed, you miss being on campus. Since students have had a wide range of experiences this quarter, we are surveying frequently and we appreciate the responses. I have heard many stories of students praising faculty members for their care and compassion. We do have a working group for the undergraduate curriculum and how to conduct it for the academic year. We know we are going to be constrained by the county and state but we would love to have your input. I was asked how we are including Jesuit themes and I would say themes of compassion, care for the whole person and reflection. A few examples, the survey, we care what students really think. Student Life is doing a lot more health and wellness and we have increased resources there. We also tried to do faculty reach out to students. Finally working to improve communication and keep our community bond strong during this time of remote learning.

 

John Ottoboni: Maybe I can give you a little context so you have a guardrail for the decisions we have made. There are two things we have no control over. One is the shelter in place order. Second is first year enrollment for the fall. The current order is due to expire on May 31st. We had a chance to speak to the medical chief for our county and from a health standpoint there will continue to be social distancing through the summer. We would like to have fall on campus. But we don’t have a lot of control. We had hoped to enroll and still hope to enroll 1,450 students. Currently we are running behind in deposits where we were last year and this year. Second piece is that we have gone to the waitlist and we may have 100 to 150 students less than we hoped to have. If we are short 150 students roughly, that would be about 7.6 mil in lost revenue so that is something we have to look at. We were looking initially at a 10mil loss for this quarter as a result of the changes we had to make. We put a number of steps in line including hiring freezes and cut the balance that was out there. We made some changes, like hiring in some areas and that affected student employment. We were able to increase the pay from the last pay period. The other thing you know is that there is an emergency fund for students. We have given out to 650 students almost 300,000 dollars. On the CARES Act matter, we have awarded 495 students 395,000 dollars. As you know that fund is here for the students. Just to give you a context we tried to supplement with the emergency fund and we got the CARE money to help out those students who were not able to be employed.

 

Senate Chair David Warne thanked Fr. O’Brien, Provost Kloppenberg, and John Ottoboni for their presentation and opened the floor for any questions.

 

Sophomore Senator Abby Alvarez: I listened to the recording of the faculty town hall where it was emphasized that enrollment numbers was the biggest concern. I know a lot of students might take the quarter off if school goes online in the fall. I was wondering if you found something to incentivize doing classes?

 

Father O’Brien: As of now we have 1,390 who have deposited with us. That number is going to be fluid all summer. What we are going to see is students depositing in multiple universities. We have granted an exception for June 1st in many cases. How we present ourselves for the fall will impact. We are looking at different ways we might operate in the fall both to bring in that class, both for numbers and because we want to educate students like you. We, like the CAL system and other universities want to wait before making a final decision.

 

Provost Kloppenberg: Our teaching and learning working group started with 20 scenarios and we are narrowing it down. We will have to comply with the law but we are hoping to do creative and inventive things to get more value. I think if we can demonstrate some compassion along the way that is beneficial. We have extended the pass no pass decision until week 10. That was to protect certain students who are vulnerable there. We are trying to figure out things that make it worthwhile for all of you to be here. Another uncertainty is our graduate students. They help fund the whole university and we know that many of our students are international and they may not be able to come even if they open up. So we may have to make some offerings for international students online even if they are here.

 

Father O’Brien: One example of an idea that we are pursuing. Someone mentioned putting up tents outside since the weather will be so nice. We are looking into solutions like that. We are open to ideas about what would make this an attractive place. One thing David, in addition to the fund that John was mentioning. The Santa Clara fund is the student fund and the CARE Act fund. DACA students sadly are not eligible for CARES Act funding now which is not what we wanted. So, we have created a separate fund to make sure that DACA students are getting help and that is supported by the Jesuit community.

 

At-Large Senator Mika Philip: I hope that you received some of the questions. A few that I had were 1) in our resolution it was asked that the school could get an email of the breakdown of where the tuition goes. Another question is how much money do you make on the deposits that first years make? Also, in the town hall you talked about hiring freezes, if you could talk more about that or the exceptions?

 

John Ottoboni: Tuition is about 80% of our revenue. Salaries are close to 50% of our expenses. This year financial aid, if you figure that the tuition budgeted for the coming year would be 300mil for undergrad tuition, 100mil is for financial aid, then we have expenses at about 90 mil, benefits which are not counted as salary are another 65 mil. So I can’t really say that this thing pays for this thing but I can tell you that those are the big buckets. We have 350mil in bond debt which means we have to pay interest on that debt and have to pay other costs in relation to that. We spend 20mil for getting back to construction and day to day maintenance. And then little by little we have to replace things. So that is your day to day taking care of things. Same with the Athletic Excellence Center, those have all been donated. We look at the revenue in a large situation and then break down that from there. We probably get in donations another 4-5mil just to use where it is needed.

 

Father O’Brien: That tuition is essentially underwriting most of our operating expenses. Our endowment covers 8% of our operating budget. Because our endowment is smaller it doesn’t cover as many expenses.

 

Provost Kloppenberg: So, Mika, there is no dictionary definition of what is mission critical. It is a judgement call. We prioritize the academics of teaching, learning and research. Most of the student workers we were able to retain were tutoring and research assistants because we want to support the education you're getting. Additionally people in enrollment management because we need help recruiting the next class.

 

At-Large Senator Obasi Lewis: My question was about the scenarios that Lisa mentioned. A couple schools had released a list of possible scenarios and I was wondering if SCU was considering doing that?

 

Provost Kloppenberg: We are not ready to do that. One advantage we have is that we are on the quarter system so we can wait. I don’t think we will announce the plans for the fall until July. We are working carefully through scenarios. It also gives us the advantage of looking at creative ideas that other schools are doing. I feel bad and know people want certainty but we want to take advantage. We may put some communications out soon like tonight about wearing masks and continuing social distancing. But we haven’t made any decisions about being hybrid or flipped, or maybe come into your classes on Monday but not Wednesday.

 

First-Year Senator Cole Brunelli: I was wondering about your response to the CSU announcement that they are going online?

 

Father O’Brien: So, CSU I believe is tens of thousands of students. They are a different university. My intuition is why they had to come out now, because their faculty under their union contract need to know by the end of the school year what their contract looks like for next year. The second pressure is that the system is so large and their students are not residential. Ours is a very different environment. I won’t judge if they went too soon. One advantage of CSU coming out early is that it does provide clarity so students and teachers can start preparing. But for us it is too early now and we have some time. I know it creates some uncertainty but we have time to get it right. One thing we heard from students is that we want to be back and with our friends. We hear that desire and are going to work hard to do it.

 

Senior Senator Nicole Jacobus: Thank you all for being here, something I have noticed, I am a graduating senior and I have seen a lot of noncommunication in my opinion. My friends and I are very confused and it seems that there are discrepancies and misinformation. For student employment, I was told I would get two more paychecks. And even in the jobs and mission critical areas. Some TA jobs are preserved and some aren’t. So I’m wondering where all of these decisions lie. I guess my question is that is there one person overseeing it or a committee?

 

Father O’Brien: I appreciate that feedback. There is a cabinet that runs the university day to day in any circumstance. We have sent out eighteen emails about communications. There have been changes week to week because of the county. In the beginning we had to change on move out because of the shelter-in-place. I hear your concern about student workers. We tried as hard as we could to provide consistent communication. It has not been perfect but we have people on it and we have distributed the work across areas, all based on their area of expertise. We have tried to be clear about our communication. And there are things we don’t know.

 

Senior Senator Nicole Jacobus: I know for the Covid emails some of my friends sent emails and never heard back.

 

Father O’Brien: We have someone monitoring that so have them reach out to us.

 

John Ottoboni: I am among all of them and I make mistakes. We had to make calls on certain things in a short period of time. We weren’t perfect, we had to worry about move out. Not to make excuses but you’re right. We believe right now that the deficit went down given what we have done. We are looking to see if everything holds. I apologize to all of you.

 

Provost Kloppenberg: I will just add, on the academic side, we defer a lot to the departments and deans. Everyone had the opportunity to submit for the TAs. But like John said it was hard because things were rapidly changing. I’m sorry for the inconsistencies but we are trying to preserve mission critical work.

 

At-Large Senator Ifeanyi Ifediba: In regards to your town hall, you talked about not dipping into the endowment and teachers feel that they are indispensable and they feel that the school is not doing enough to protect them. I’m wondering what steps you have taken into place to make sure their jobs are secure?

 

Father O’Brien: One of the reasons why we are in a deficit is because I made a commitment that there would be no lay-offs of faculty or staff. And we are doing everything to avoid that for next year. For instance, there are no raises next year. We are doing everything to avoid layoffs for next year. Our concern for faculty and staff is paramount. As we look ahead to next year, one of our concerns is that faculty and staff have a safe working environment.

 

Parliamentarian Eduardo Ruano: In the unlikely scenario that fall quarter goes online, how much money does SCU stand to lose from housing, dining, etc?

 

Father O’Brien: So it all depends on enrollment but it could be higher than 65mil. When we moved to virtual learning we lost about 12mil in residence hall fees. So that is part of the deficit that we had to make up. And there were lots of other conferences and things that we would have gotten money for. Great questions and thank you. This is hard stuff and painful and cuts close. We as a community, this is Lisa and my first year on this job. But I know we are going to get through this because of the resiliency of our faculty and staff and because of God. I am confident we are going to get through of this because of your resiliency and ingenuity.

 

Provost Kloppenberg: I wanted to give a shout out to Sahil. We have had weekly meetings and Sahil has attended many meetings despite midterms and other obligations.

 

John Ottoboni: All five of our children received to a Jesuit education so we know how important it is to get you guys back on campus.

 

6. OLD BUSINESS

 

VP Position Description Change Bylaw

 

Senat Chair David Warne: Last time I checked there were some last minute changes to section B but Helen wanted us to vote on section A.

 

Senior Senator Helen Kassa: Let's first have a discussion on section B.

 

At-Large Senator Obasi Lewis: So we made a small material change so that the diversity and safe space trainings are made in consolidation with the RRC, ODI and OML. So we have long term staff that have committed to doing these trainings and will send out staff to fall retreat.

 

Senate Chair David Warne: Are you looking for a vote on this tonight?

 

At-Large Senator Obasi Lewis: We are ready for a vote.

 

Junior Senator Zachary Meade: I said it last time but will say it again. I think it is good these are being introduced so it is nice to add that structure and I will vote yes on this.

 

Senior Senator Cam Bick: I’m just wondering since it's fall retreat, what we will have to cut to have time. If we do something like diversity and inclusion training we would have to cut something out.

 

Senior Senator Helen Kassa: Right now the content is at the full discretion of the vice president. There isn’t any give and take. They might prioritize bonding or diversity and inclusion. We are just saying that they must go over these things because it is within the mission statement and objectives in the bylaws.

 

Senior Senator Cam Bick: I got you there but I’m just curious that since it is at the full discretion of the VP, do we want to include this structure?

 

Senior Senator Helen Kassa: But this should be every year and we want to remove any inconsistencies. And these are things that should have been prioritized which make a good leader.

 

At-Large Senator Allie Bare: I was just wondering about the idea of the safe space and diversity training in coordination with that change we made. Do the writers think that the training could take place before or after the retreat? Is that the intention with that change?

 

Chief Justice Emily Yekikian: No, we are saying that these things are going to happen at retreat because these trainings are about an hour long and it is hard to get all of ASG together in one place. The ‘in coordination’ is just clarifying that the VP would reach out to those offices.

 

Senior Senator Nicole Jacobus: I was just wondering do you all think it would be beneficial to have on there that if someone can’t go then include something like in the event that the retreat is cancelled or they cannot attend then they have to go to the training on their own?

 

Chief Justice Emily Yekikian: So this is something that we all discussed and had different opinions. I think because there are 52 positions, it is not in the best interest of editing those positions. But there already is a precedent that if you miss retreat you have to make it up and it would become a requirement.

 

Senior Senator Helen Kassa: Also, that would have to be a completely separate bylaw change and that would be a project for another senator.

 

Chief Justice Emily Yekikian: I don’t foresee this becoming an issue which is why I don’t want to make a bylaw about this now.

 

At-Large Senator Melanie Sam: I appreciate in the first section that there will be an abridged review of the code and ethics for the winter and spring, are we also going to conduct a review of the trainings?

 

Chief Justice Emily Yekikian: Since they aren’t done by ASG, I didn’t know if it was appropriate for ASG to give an abridged version. I think that can be something that is a case by case basis.

 

Senior Senator Helen Kassa: What this bylaw change does is make sure that all members of student government get this training. By voting yes on this we are still working to ensure that it at least gets taught one.

 

President Sahil Sagar: Helen and Obasi, would you guys consider adding the charter in the list of things to include?

 

At-Large Senator Obasi Lewis: So the charter, from what I understand, is revised every few years and isn’t as permanent as the bylaws.

 

President Sahil Sagar: The charter is revised every seven years and is a roadmap for ASG. So it isn’t revised every year. And no one knew about the charter and it is just a guiding thing.

 

Senior Senator Helen Kassa: Are you suggesting that we just add it to part A? Like another comma.

 

President Sahil Sagar: Yes.

 

Chief Justice Emily Yekikian: I don’t mind adding that.

 

Senate Chair David Warne: Straw poll, can I see hands in favor of adding the charter to section A?

 

At-Large Senator Obasi Lewis: I misunderstood what Sahil was saying but I do agree.

 

At-Large Senator Ifeanyi Ifediba: I do agree.

 

At-Large Senator David Warne: Can I see two hands for a motion to vote?

 

Senior Senator Nicole Jacobus moved to vote and Senior Senator Vidya Pingali seconded the motion.

 

Senate Chair David Warne: One the question of adding section A to the bylaws, all in favor please raise your hand.

 

The motion carries. 21 votes yes out of 26.

 

Senate Chair David Warne: Let's move onto section B. Can I see two hands for a motion to vote?

 

Sophomore Senator Abby Alvarez and Junior Senator Amber Wang. Anyone opposed to voting? On the question of adding section B, highlighted in yellow on the screen, all in favor raise your hand in the participants window.

 

The motion carries. 24 votes yes out of 26.

 

7. NEW BUSINESS

 

            Standing Rules and Orders Ad Hoc Committee

 

Junior Senator Zachary Meade: So, as you know the Ad Hoc Committee confused its business on May 9th and has a series of recommendations for the Senate. As the chair of the Ad Hoc committee, I am pleased to present the recommendations. I think it has become apparent to all of us of the need for clear and equitable procedure even for a small body like ours to be more effective. Holding our leadership to account, our effectiveness depends on how well we use the tools. These standing rules are an excellent foundation for that purpose. We want to make Senate more clear, effective, and democratic. Everyone having an equal voting matter, etc. I believe that wherever there is a body that boasts to be democratic, there ought to be a process that supports their claim. There are 17 standing rules which are being recommended today. Only 7 are big changes, the rest of the rules are mostly descriptive.

 

At-Large Senator Allie Bare: The first rule we have is oaths. The oath is the same but we thought it was important to be at the beginning of the standing rules. This also mirrors the standing rules of the United States Senate. Prior to this the relationship between oaths and duties wasn’t necessarily clear. Rule number two is commencement of business for regular meetings.

 

Junior Senator Zachary Meade: Rule number three is on adoption of agendas. We wanted to make sure that the agenda is as demoratic as possible. It is important that when things are sent out we stick to that in the meeting.

 

Senate Chair David Warne: I just wanted to call everyone’s attention to the last part of that rule.

 

Junior Senator Zachary Meade: One thing that we noticed in the bylaws is that there isn’t a consequence for the Senate Chair to not send out agendas on time. It's kind of meant to be taken out in the end but it's funny.

 

At-Large Senator Allie Bare: Rule four is order of business. There is a rule of order within the bylaws but we no longer followed it so we updated it to reflect what we do. This is an explanation of what unanimous consent is. In regards to orders of business, it essentially asks if everyone is ok with something. This should only be used for little inconsequential things.

 

Junior Senator Zachary Meade: Moving onto rule number five, it is the amendment and suspension of the standing rules. This is why we didn’t want to make a bylaw. In Robert's Rules it states that the bylaws should be more permanent while the activities of the senate are more flexible. If there is a time when a rule conflicts with what the senate wants to do, it is possible to suspend that rule for that meeting by a ⅔ vote.

 

At-Large Senator Allie Bare: This next rule is establishing what quorum is in our senate. Rule seven deals with meeting times. Prior to joining the Senate, all of us were told to keep Thursday nights after seven open. But considering that that time doesn’t always work we thought we should be able to make way in case of extraordinary circumstances. Rule eight is about special orders. It is important to give flexibility to items like guest speakers.

 

Junior Senator Zachary Meade: This is another one that we thought was pretty significant to change. Allowing for time for members of the public to address the Senate was an important thing to add into our agendas. It doesn’t have to happen but if there aren’t ten people there then we can just move on. This is probably the flagship, rule number ten, we have seen that debate can get messy. This is probably the largest rule but it is primarily based on Robert’s Rules. I wanted to make a distinction on what is called discussion and what is debate. Debate happens when we have  amotion on the floor. Everybody would have only two times to speak on any pending debatable motion. As soon as everyone has had the opportunity then they can speak again. We added in here clarifying questions, that won’t count and not make you able to debate again.

 

At-Large Senator Allie Bare: This is a general outline of what we do. If someone feels that a voice vote is too close to call then we can do a roll call vote. It also says that a motion should be made prior to a vote. Rule twelve is the procedure for nominations and appointments. This outlines what we currently do currently. Rule thirteen also outlines what we do now for RSOs.

 

Junior Senator Zachary Meade: One thing I would add though, one of the things that was frustrating to us is what it means to vote yes and to vote no. If you vote yes, then yes it does meet the qualification, no then it doesn’t.

 

At-Large Senator Allie Bare: When we mentioned white ballots about both nominations and RSO approvals. Those are the only things we deal with that have enumerations. This next rule covers a large chunk of things we are capable of doing. It really describes what we do now. We have a presentation of a potential bylaw, then people can reach out, there is debate, and we vote on it after a week.

 

Junior Senator Zachary Meade: Rule number 15 is on discipline of members and guests. One rule is that one senator cannot degrade or impune another senator. If that happens we should call out the senator and have a punishment. We felt this was important because so much of the disciplinary procedures goes through judicial. Rule number sixteen is on questions of order and appeals. Once again, the whole idea of standing rules is that the Senate has control over its proceedings. Part of the role of the chair is to answer questions on parliamentary procedure. If someone disagrees with what the chair rules, like a motion being out of order, an appeal can be made on a chair’s decision which takes the chair on the full vote of Senate. The last rule proposed is closed session. We thought of a couple scenarios where we thought it might be best for the Senate to meet without the public and with cameras turned off. If someone’s privacy is at stake and we need to talk about something, for example, for the BroncoNews position, if they stop doing their job we may need to discuss replacing them but don’t want to publicly embarrass them.

 

At-Large Senator Allie Bare: It is important to note that any decisions made during that session will be in the minutes so that anyone can look it up so that it is transparent. This was a question that came up for me. I just wanted to point it out for everyone that this could be its own separate living document since it's for the senate. Even within the bylaws it did say that we could write our own standing rules.

 

Junior Senator Zachary Meade: We didn’t want it to be an appendix. It does live in a subsidiary role to the bylaws. This is directly from the report, we are recommending that the Senate adopt this resolution. What this resolution would do is formally adopt the recommendations that we just presented to you.

 

Senate Chair David Warne: In case it wasn’t clear this was a lot of work for Zach and Allie. Implied by that, this is a huge deal. It would institute a document that lives forever and it would solidify what we do and how we do it. Zach I will ask you how you want us to consider voting on it.

 

Junior Senator Zachary Meade: We still have the bylaw recommendations to go over. But ultimately what we would recommend. There is a reason why there are two reports. Category #1 is overlapped with standing rules. The first amendment is really the bulk of removing all the contradictory information in the bylaws that would contradict the standing rules. It would also preserve Robert's Rules as our procedure. Amendment two is about suspension of the video and audio recording devices in conjunction with that closed sesion rule. Amendment number three is about removing language which overcomplicates the rule for absentions. Amendment number four is to clear up confusion over jurisdictional things. Amendment number five is talking about the voting record and clearing up confusing language.

 

At-Large Senator Allie Bare: The second category has to do with job descriptions. The first one shows that both the Senate Chair and the Senate Chair Pro-Tempore should be thoroughly familiar with the rules of procedure since they are guiding it and running it. The next one is amendment number eight which shows a change to the Parliamentarian’s job description. Amendment nine also has to do with the Parliamentarian, they also have the power to take over Senate meetings if Senate Chair and Pro-Tempore are unavailable. They should also be thoroughly familiar with the rules. Amendment 11 says that Senate should be familiar with the rules. Amendment 12 is removing some language that suggests that the Senate Chair has final say over what items appear on the agenda. Lastly, we are adding where the sources of procedure in our student government are as standing rules.

 

At-Large Senator Mika Philip: Phenomenal job Zachary and the committee. One question I have is, what happens if someone is not inducted? What does Robert's Rules say for that case?

 

Junior Senator Zachary Meade: Our process is a little more unusual since we have them there. We didn’t really answer that question so that is up to the Senate. It isn’t clear in our rules that we put forward. The idea is that when you vote on them, you say no.

 

At-Large Senator Allie Bare: The final step that is not laid out is that you have to let them in the room.

 

At-Large Senator Melanie Sam: Just wanted to congratulate the committee for so much work. Riding off of that debate, what are your thoughts on having a limit to the debate length? Second, whether or not the disciplinary actions would be different for a proxy? Third, whether or not members of Senate who do send a proxy or are absent, if they will be briefed on the closed agenda?

 

Junior Senator Zachary Meade: A lot of those probably aren’t answered by these rules. Allie and I came up with the notion that proxies are more like delegates. They wouldn’t be sworn in but just told what to vote for. But they are acting in that senator’s place so if they act out of line they would be treated the same.

 

At-Large Senator Allie Bare: We can add in nomination debate length if that is something everyone is interested in.

 

Senate Chair David Warne: My main function serving on this committee was to workshop some of these things. A lot of the things that you have experienced this year aren’t much different than that. For example, limiting debate to one comment per person. For voting, this is being voted on next week by the currently sitting Senate. We still have some time but I understand if people want to look at it more.

 

Junior Senator Zachary Meade: This is a lot and I acknowledge that. It is dumping everything we have been working for in one meeting.

 

COMM/SEC Bylaw Change

 

Junior Senator Amber Wang: So, like David said, as some of you know, the SEC was in previous years known as the COMM committee and this year we wanted to change the structure of COMM committee and change the name to make it more reflective of what we actually do. We probably should have done this earlier but when we were going over the bylaws there is a section that talks about how the chair should table a minimum of four times per quarter. It doesn’t make sense to reiterate that after Emily passed that bylaw about tabling. We are asking to remove that section and anything related to tabling and office hours is under the section that we passed according to Emily’s bylaw. We are voting to officially change the name from COMM to SEC and to remove f) from the bylaw section. Can we vote on it today?

 

Senate Chair David Warne: Yes, with the permission of all the chairs.

 

Senior Senator Erik Echeona: Yeah, sure.

 

Senate Chair David Warne: Would anyone be opposed to voting on this today? Any comments or questions? Anyone not ready to vote? On the question of changing COMM to SEC as well as deleting section f) of that bylaw, please raise your hand.

 

The motion carries. 23 votes yes out of 26 votes.

 

8. ROUND TABLE REMARKS

 

Sophomore Senator Justin Chan: Just a quick thing, I am conducting interviews for the rest of ASG next year. I think the apps are going to be due tonight so if you are interested please make sure to fill out that form.

 

Senior Senator Helen Kassa: Just a cool announcement, for the VTA transit app. We applied for the Ciocca pitch competition and made it to the final round.

 

At-Large Senator Melanie Sam: Earlier this week, Ifeanyi and I got to meet up with Nicole Banks who is the new outreach specialist for CAPS. Hopefully we will have some forms being sent out for student interest.

 

At-Large Senator Ifeanyi Ifediba: She is looking to have MCC group therapy since we know Covid-19 has disproportionately affected minorities. If anyone is interested or wants to help out, she is looking for that.

 

At-Large Senator Mika Philip: So, Kyle and I are working on a bylaw if you remember at the beginning Sahil and Charlie tried to pass a bylaw for a Chief of Staff but it did not pass. With Justin's supervision we thought it would be great to have more non-ASG members incorporated with ASG. So we want to create an At-Large position for a non-ASG member. If you have comments or suggestions, let us know.

 

First-Year Senator Cole Brunelli: If any of you want to be in Vidya and I’s Tik Tok let us know by the end of the weekend.

 

Senior Senator Nicole Jacous: It has been fun being part of this and I am excited for the banquet tomorrow and I’m waiting for that zoom link Charlie.

 

VP Community Development Tarren Kramer: My First-Year Chairs are hosting a game night tomorrow night after the banquet at 8pm. So, come check that out.

 

President Sahil Sagar: Everyone said it but come out to the banquet tomorrow. Charlie and I will send out the link. APB has their inside lands concert so check that out.

 

VP Public Relations Cecelia Fan: Tomorrow is bronco friday so send me your pictures.

 

9. ADJOURNMENT

Senate Chair David Warne asked for a motion to adjourn the meeting. First-Year Senator Ariel Perlman moved to adjourn the meeting and At-Large Senator Anika Kingsley seconded the motion. The motion carried by voice vote. Senate Chair David Warne called the May 14, 2020 meeting of the Santa Clara University Student Senate to a close at 8:00pm.

 

 

 

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