Senate Meeting Minutes :: 02.13.20 :: Week 5

March 9, 2020

Minutes of the SCU Student Senate Meeting February 13th, 2020

 

Members Present:

Senate Chair David Warne

Pro-Tempore Cat Bick

Parliamentarian Eduardo Ruano

First Year Senators:

Christina Abudayeh

Cole Brunelli

Theo Lassen

Ariel Perlman

Megan Wu

Sophomore Senators:

Abby Alvarez

Justin Chan

Carmen Ocazionez

Raul Orellana

Luke Paulson

Junior Senators:

Kyle Andrews

Amber Wang

Ann Codiga

Senior Senators:

Erik Echeona

Helen Kassa

Vidya Pingali

Nicole Jacobus

At-Large Senators:

Allie Bare

Emi Bellwood

Ifeanyi Ifediba

Duncan McDonnell

Mika Philip

Melanie Sam

Obasi Lewis

 

Members Absent:

Zachary Meade

Juliana Monela Teter

Cam Bick

 

1. CALL TO ORDER

Senate Chair David Warne called the February 13th, 2020 meeting of the Santa Clara

University Student Senate to order at 7:02pm in the Willman Room in the Benson

Memorial Center.

 

Senate Chair David Warne invited Sophomore Senator Carmen Ocazionez to recite the

invocation.

 

2. ROLL CALL

Pro-Tempore Cat Bick took roll at 7:02pm. A quorum was present.

 

3. APPROVAL OF THE PREVIOUS MINUTES

Senate Chair David Warne: Can I get a motion to approve the previous minutes?

Senior Senator Erik Echeona moved to vote and At-Large Senator Melanie Sam

seconded the motion.

 

4. APPROVAL OF THE AGENDA

Senate Chair David Warne: No changes to the agenda, can I get a motion to approve the

agenda? Senior Senator Erik Echeona moved to approve the agenda and Sophomore

Senator Abby Alvarez seconded the motion.

 

5. SPECIAL ORDERS OF BUSINESS

 

Guest Speaker: Elaine Scott

 

Senate Chair David Warne invited Elaine Scott – Dean of the School of Engineering to

the front of the room to speak in front of the Student Senate. Her presentation is

summarized succinctly below:

  • Thank you all for inviting me here. I am here to tell you about the school of engineering, and some aspirations for the school. There are also a few things I need your help with. The big aim for our school is to be the leading Jesuit engineering school in the country. Our mission is to prepare diverse students for professional excellence, responsible citizenship, and service to society. We do this in a variety of ways. One is the 3 C’s. So, the engineering curriculum is based on the T-model. In engineering, the T model, the horizontal part of the T is the breadth, things like ethics and communication. The vertical part is the depth and all the engineering classes. So, one of the highlights of our program is our senior design project where we bring everything together. Students design and build projects in a year. Everything from a human-centered electric prosthetic hand to a personalized protein corona. It spans across all engineering disciplines. In the springtime we have a big design day where everyone shows off their designs. We bring in people from the outside to judge the projects.

  • So, one of the biggest things that distinguishes us at SCU is the Sobrato Campus for Discovery and Innovation. That is a monumental addition to the Santa Clara campus. It will allow students from the arts and sciences and engineering to come together. It will really be a hub for STEM throughout the campus. What this campus will show is what I think is a 21st century learning environment. Very collaborative, very open.

  • So, a little snapshot of our engineering programs, we are just shy of 1,000 students in the undergraduate programs. It is about 17% of the total population on campus. We have 29% women. For engineering, that is really high, one of the higher ones in the country. We also have about 30% of underrepresented students. We also have graduate programs, masters, and PhD programs, 5-year programs. So, we have quite a few graduate students, about 700. We also have a new masters program in aerospace engineering.

  • I need your help in a number of different ways. As I mentioned we have about 30% women and 30% underrepresented students and if you think about it engineers solve problems and we want the best solutions possible. I think it is really critical in an engineering field to have an inclusive environment to come up with really good solutions. We are doing something to try to improve that. We do things like sponsor students for women in computing, we sponsor a women in engineering dinner in the fall. We have just hired an outreach and diversity coordinator. We are doing a lot of outreach to highschools. So, if you have ideas let us know. College affordability is a critical issue, one of Father O’Brien’s major priorities. Having that front and center is very important. All of this effort is to figure out what we can do to support you all, the 21st century student body.

  • So, just a little bit of overview, we have a ton of student organizations that are very active. We have 21 different organizations in engineering. AS for the Senate, I’m not sure how it all works, you supporting student clubs. They are wonderful so keep up the good work. Finally, the school of engineering has a variety of different ways that students can explore their passions. The innovation and entrepreneurship is a key aspect. It promotes creativity and adds value to things. We also have a maker lab that is open to everyone. We have students that go overseas and work on projects in a variety of ways. That is my quick overview.

 

Senate Chair David Warne thanked Elaine Scott for her presentation and opened the

floor for any questions.

 

At-Large Senator Mika Philip: Two things, one, is there any way in regards to accessibility

that one person for the women computing conference could be a non-coen major? That

other is, what are the plans for Heafey?

Elaine Scott: I will take that advice under consideration. Computing will be in Heafey

Bergin from what I know right now. That will include the computing and math

computing from the college.

 

At-Large Senator Obasi Lewis: With the maker lab, is that going to move to the new

STEM building?

Elaine Scott: Yes, there will be a nice big maker lab in the new building.

 

Sophomore Senator Justin Chan: I was wondering, is there a specific reason why Heafey

isn’t open to non-engineers in terms of scanning in?

Elaine Scott: I don’t know on that.

 

Sophomore Senator Justin Chan: Do you know if there is a specific person to contact?

Elaine Scott: That person would be Shane. His office is right in there.

 

Senate Chair David Warne: Any more questions? Ok, thank you for coming.

 

6. COMMITTEE UPDATES

Erik Echeona for CUIC

  • First, register to vote. The primary registration ends on the 18th and mail ballots have to be in by the 25th.

  • We are going to push forward with our Safe Walk Program and a couple of other things regarding late night options for students.

 

Vidya Pingali for FOC

  • No real updates. But sign up to teach at Splash or volunteer.

 

Meg Wu for SEC

  • So, the ASG buddy mixer is next Friday. I emailed everyone this flier to send to their buddy.

 

Kyle Andrews for SAC

  • Nothing new. Just ESOs are being improved and more RSO presentations.

 

Senate Chair David Warne: Nickname of the week is Minivan Ann.

 

7. NEW BUSINESS

Senate Chair David Warne: We are going to move on with our +$1000s presentations. First up is KSA.

 

+$1000 Presentations

 

Senate Chair David Warne invited representatives from KSA to present their request for

+$1000 to the Senate. Their presentation is summarized succinctly below:

  • KSA Culture show focusing on Korean American identity.

  • KSA aims to celebrate Korean cultural inheritance and raise awareness about Korean American issues.

  • 2,408.42 for food, 227.09 for decorations, 454.97 for advertisement expenses, 6,970 for entertainment, 1,501.90 for costumes.

  • We are having 36 performers in the show and expecting 180 tickets to be sold.

 

Senate Chair David Warne invited representatives from Intandesh to present their

request for +$1000 to the Senate. Their presentation is summarized succinctly below:

  • The annual culture show will include regional dances, singing, a fashion show, and skits.

  • Amount requested: 6,050.

 

Senate Chair David Warne invited representatives from ISA to present their request for

+$1000 to the Senate. Their presentation is summarized succinctly below:

  • BroncoHack 2020, 24-hour hackathon.

  • Hacking for social justice, with a 2020 theme of environmental stewardship.

  • Expected 300 in attendance.10,473.09 requested total.

 

Senate Chair David Warne invited representatives from SCU Barkada to present their

request for +$1000 to the Senate. Their presentation is summarized succinctly below:

  • 30th Annual Filipino Cultural Night.

  • A two-night celebration of rich Filipino culture.

  • Largest student-run cultural production at SCU.

  • 18,000 total expenses, 10,000 requested.

 

Senate Chair David Warne invited representatives from New Life on Campus to present

their request for +$1000 to the Senate. Their presentation is summarized succinctly

below:

  • College Bible study committed to serving and caring for the students of Santa Clara University.

  • Retreat sales: $30 per SCU student, $60 for non-SCU attendees, some support from New Life Community Church.

  • 1,579 requested.

 

Senate Chair David Warne invited representatives from Igwebuike to present their

request for +$1000 to the Senate. Their presentation is summarized succinctly below:

  • Annual Culture show that educates about and celebrates black culture.

  • Plans on it taking the form of dinner and performance with the theme Black History Museum this year.

  • Selling stickers to fundraise as well as accepting donations.

  • Selling tickets for $10.

  • 2,237 requested, expenses 4,446.

 

Senate Chair David Warne invited representatives from Ballet Folklorico de SCU to

present their request for +$1000 to the Senate. Their presentation is summarized succinctly below:

  • 3,097 total expenses, 3,097 requested.

 

Senate Chair David Warne invited representatives from TedX SCU to present their

request for +$1000 to the Senate. Their presentation is summarized succinctly below:

  • Funding request: 3,000 for TedFest, and event held in New York.

  • Future goal is to give every student a TedX experience before graduation.

 

Senate Chair David Warne invited representatives from SCU Beach and Surf Club to

present their request for +$1000 to the Senate. Their presentation is summarized

succinctly below:

  • 5,330.70 total requested for suits and boards.

 

8. OLD BUSINESS

 

New RSO Voting

 

Junior Senator Kyle Andrews: So, Bowling Club has elected to go the ESO route as well as

Chill Club and Every Vote Counts. Bread Lovers Club has been approved. We recommend

yeses for Orthodox Christian, Esports, Archery, Surfrider Foundation, and Postponing

Google Student Developer’s Club.

 

Junior Senator Ann Codiga: Did Archery Club change their name from One Shot, One

Life?

 

Junior Senator Kyle Andrews: I’m not sure.

 

Junior Senator Ann Codiga: Maybe we can recommend that they change it? It is a big

aggressive.

 

Senate Chair David Warne: Questions for Kyle?

 

Sophomore Senator Raul Orellana: Did SAC not think that Surfrider and Beach and Surf

Club have any overlap?

 

Junior Senator Kyle Andrews: Surfrider is for beach cleanup and Surf Club is just surfing.

We feel that the difference is great enough because of the national organization

connection and they don’t do any surfing.

 

Senior Senator Erik Echeona: Motion to white ballot all recommendations by SAC.

 

At-Large Senator Duncan McDonnell seconded the motion.

 

Senate Chair David Warne: All in favor, all opposed.

 

At-Large Senator Mika Philip: I don’t approve white balloting Surfrider Club.

 

Senate Chair David Warne: Ok, that is majority.

 

Senior Senator Erik Echeona moved to approve the RSOs recommended yes by SAC and

Junior Senator Amber Wang seconded the motion. The motion carried by voice vote.

 

Senate Chair David Warne: We are going to do a voice vote. On the question of

approving the RSOs recommended yes on the screen, all in favor, all opposed.

 

The voice vote carries.

 

Junior Senator Kyle Andrews: I also have +$1000s. For Mock Trial, 54.43%

recommended.

 

At-Large Senator Allie Bare: I have a question about how many people they are bringing.

 

Junior Senator Kyle Andrews: They are bringing 16.

 

At-Large Senator Allie Bare: If they don’t bring 16, will they still get the full funding?

 

Junior Senator Kyle Andrews: Yes, but they will probably bring 16.

 

Senate Chair David Warne: How are we going to do this in terms of budget? Are we

going to be severely limited in terms of people’s requests?

 

Junior Senator Kyle Andrews: It is going to be complicated. Last year the budget was

around $93,000 and the clubs used around $83,000. So, it is around 75-80%. So, we are

going off what is allocated on our budget left with a little wiggle room. Around $17,000

has already been spent by RSOs but does not include all the requests pending in

accounting.

 

Senate Chair David Warne: Any more questions about Mock Trial? Can I get a motion to

vote?

 

Senior Senator Erik Echeona moved to vote and First-Year Senator Meg Wu seconded

the motion. The motion carried by voice vote.

 

Senate Chair David Warne: Ok, another voice vote. On the question of approving

+$1000 funding for Mock Trial. All in favor, all opposed.

 

The voice vote carried.

 

9. ROUND TABLE REMARKS

 

Senate Chair David Warne: The Round Table Remarks on last Senate were two starts. So,

I am not going to let it be a free-for-all.

 

President Sahil Sagar: In the spirit of Valentine's Day and to get everyone talking. I want

everyone to go around and say their favorite chocolate. Basically, instead of doing roll

call we are going to have a different question that we answer.

           

Senate Chair David Warne: Next week for our roll call, instead of saying here, say your

favorite animal, can’t be domestic. So, the calendar is up on the board, take note of the

tabling. Hope you have all signed up. I believe Cecelia has shared this with all of you. So,

you should have access to see this calendar. You can also see the buddy mixer on the

21st. Also, don’t forget the Diversity Works Expo. I am done. Does anybody have

something they would like to add?

 

At-Large Senator Obasi Lewis: So, I am working on the all gender restrooms. I am

communicating updates on the email list, if anyone wants to be involved, let me know.

On April 23rd, there will be an LGBTQ+ education session. I am also working on doing

curriculum changes for the first years coming in doing diversity training.

 

Sophomore Senator Justin Chan: I don’t know if I am the only one here worried about

these +$1000s. In total, they requested $51,000. That is not even half of all the RSOs

presented and we only have $5,000 left to allocate.

 

Junior Senator Kyle Andrews: Well, so how it works. We have $15,000 in allocation funds

left. The reason we say $5,000 left is because each RSO gets $100 a quarter. Last quarter

98 went, before 100, and then another 100 this quarter. So, that is 30,000 that we don’t

have control over. We are still waiting for the dissolved RSOs from last year which would

add 5-10,000. So, while it does seem low we will be getting more which would boost it.

 

Junior Senator Amber Wang: Can you speak to the $5,000 that Justin just said?

 

At-Large Senator Obasi Lewis: So, do we only have $7,000 to allocate this quarter?

 

Junior Senator Kyle Andrews: So, we have $17,000 to allocate right, not on the books,

but doesn’t represent the RSOs that haven’t dissolved.

 

Senate Chair David Warne: So, Kyle is being conservative.

 

Sophomore Senator Justin Chan: The unproductive thing to do is blame SAC. It think it

shows that the RSOs on campus are growing and they need more money. All of the

expenses are almost $90,000 which is what we say they spend now. One of the things

we need to think about is to talk to the Board of Trustees to increase the amount to

maybe $150,000. If we can work together with the RSOs and communicate with the

Trustees that this is an issue. That is the only way we could provide for RSOs.

 

Senate Chair David Warne: Tedd, can you speak really quickly about this?

 

Tedd Vanadilok: So, Jeanne advocates too for RSOs and the Board meets tomorrow. I

know an increase was requested but I don’t know the amount.

 

Junior Senator Kyle Andrews: I know the numbers I asked for, but I don’t know what she

requested.

 

President Sahil Sagar: So, when I presented for the budget council, on the slide it

mentioned because of the restructuring, it was a TBD for that date. Hopefully, Jeanne

took what you requested.

 

Senior Senator Vidya Pingali: I had a question about that since we can’t go to the Board

now, then what are we going to do?

 

Senate Chair David Warne: If I am not wrong, $17,000 plus a rainy day fund of about

$26,000. So that is $43,000. And then there is additionally the funds that were allocated

that weren’t spent so that is usually $10,000. So, $53,000.

 

Parliamentarian Eduardo Ruano: Is there any chance of a possible bailout?

 

Senate Chair David Warne: I think that is uncharted territory.

 

At-Large Senator Mika Philip: So, is there any chance we could use the money not

spent?

 

Senate Chair David Warne: Last time SAC ran out of money, they stopped giving out

money.

 

Junior Senator Kyle Andrews: Also, we are starting to cut back on funding like apparel

for clubs and unnecessary funding.

 

Sophomore Senator Abby Alvarez: Do you count the costumes in apparel?

 

Junior Senator Kyle Andrews: Yes, a couple of those I am going to ask to resubmit.

 

Sophomore Senator Abby Alvarez: I feel like we should differentiate between apparel

and costumes.

 

Senior Senator Erik Echeona: I 100% agree. Devil’s advocate though. Every year it seems

that we always fund for apparel, so at a certain point when can they start reusing

apparel.

 

Junior Senator Kyle Andrews: So, that is something for Ballet Folklorico, we agreed to

fund them and then weren’t going to give them anymore. But now this quarter they are

asking for more. This will hopefully be the last year we have those formulas.

 

Sophomore Senator Justin Chan: I think this kind of issue is a really good opportunity for

us to have an impact on campus. Tedd, I am really curious about the process that CSOs

and RSOs and us go into requesting funding. For the MCC especially, they always ask for

more money and last year they only asked for $750 more but always talk about how

they need more money. I think there is a little more transparency for how RSOs and

CSOs get more funding that we can provide for them.

 

Tedd Vanadilok: ASG doesn’t provide funding for the MCC. So, you will have to be more

specific. We basically tell CSOs that there is no change and they have to adjust within

their own line-items.

 

Sophomore Senator Justin Chan: One of the things I am curious about is how we can

work with other CSOs to ask funding for more money. What is the process?

 

Tedd Vanadilok: Work with the ASG president and Jeanne Rosenberger.

 

Senior Senator Erik Echeona: Really quick, I swear we just funded surf club boards last

quarter.

 

Senate Chair David Warne: Last quarter they mentioned they might need boards but

didn’t ask for them.

 

At-Large Senator Melanie Sam: I was chatting with Jeanne earlier today about ways to

improve the mental health survey results and one of the sections that SCU has scored

higher on is that more students are feeling lonely. So, we want to start something called

dinner with ten strangers. We would invite students and faculty and hopefully foster

relationships among students and their peers but also among faculty and students so

they can have recommendations for jobs and such.

 

10. ADJOURNMENT

Senate Chair David Warne asked for a motion to adjourn the meeting. At-Large Senator

Allie Bare moved to adjourn the meeting and At-Large Emi Bellwood seconded the

motion. The motion carried by voice vote. Senate Chair David Warne called the

February 13th, 2020 meeting of the Santa Clara University Student Senate to a close at

8:40pm.

 

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