Senate Meeting Minutes :: 01.23.20 :: Week 3
Minutes of the SCU Student Senate Meeting January 23, 2020 in the Williman Room Members
Senate Chair: David Warne
Pro-Tempore: Cat Bick
Parliamentarian: Eduardo Ruano
First-Year Senators: Christina Abudayeh, Cole Brunelli, Theo Lassen, Ariel Perlman, Megan Wu
Sophomore Senators: Abby Alvarez, Justin Chan, Carmen Ocazionez, Raul Orellana, Luke Paulson
Junior Senators: Kyle Andrews, Amber Wang, Zachary Meade, Juliana Monela Teter
Senior Senators: Cam Bick, Vidya Pingali
At-Large Senators: Allie Bare, Ifeanyi Ifediba, Duncan McDonnell, Mika Philip, Melanie Sam, Obasi Lewis
1. CALL TO ORDER Senate Chair David Warne called the January 23rd, 2020 meeting of the Santa Clara University Student Senate to order at 7:00pm in the Williman Room of Benson.
Senate Chair David Warne invited Senior Senator Cam Bick to recite the invocation.
2. ROLL CALL Pro-Tempore Cat Bick took roll at 7:01pm. A quorum was present.
3. APPROVAL OF THE PREVIOUS MINUTES Junior Senator Zachary Meade: So, we discussed this a little bit moving forward, I think we should have the location where we met in the minutes. I noticed that in the past it was important that they place the location. So, I would like to include that in these minutes to start.
Senate Chair David Warne: Any other revisions in the minutes I distributed earlier this week?
Sophomore Senator Raul Orellana: I noticed that in the previous minutes it said that Duncan was present, but he was not.
4. APPROVAL OF THE AGENDA Senate Chair David Warne: The minutes will stand with those revisions. So, Helen Cassa and Ann Codiga will come to you tonight with confirmations. I believe I had the senate attendance bylaw on that, but we had already passed it. Sophomore Senator Abby Alvarez moved to approve the agenda and Senior Senator Vidya Pingali seconded the motion.
5. SPECIAL ORDERS OF BUSINESS
Guest Speaker: Bob Owen
Senate Chair David Warne invited Bob Owen – Chief Information Officer to the front of the room to speak in front of the Student Senate. His presentation is summarized succinctly below:
I spoke to ASG Senate last quarter and all I got was this lousy mug. Thanks for asking me to be here. A long time ago I sat where you sit. Student government is an important thing. It is a stepping stone to lots of things in your future. So, you have a very special spot in my heart for your organization and what you do. The invitation I got from you is that it is up to you, but we would like to hear news about how the institution is changing and your goals. So, who are we in Information Services beyond sending emails? We have the following areas: academic technology, enterprise applications, networks, phones, servers, web masters, information security, and our library. So, our vision as stated in our document is technology at SCU enabling students and professors to drive the conversation and change the world in an ethical context. Two words: customer service. Our goal is excellent customer service. We don’t always hit that mark but if we don’t provide good customer service, there is no reason for us to be doing what we do. We ask around what should we be doing and not just dictate what we are going to be doing. We try to increase the efficiency and effectiveness of our systems.
So, one of the things that you wanted to know about is the mission and how we are changing. I would characterize our plans for the next three to five years as cloud first and mobile mainly. We are right in the middle of a major upgrade. Right now, we have already converted human resources over to workday. We have just started converting the finance system over. In July of ’21 we start the student implementation. It will take us two years and a whole lot of work. We will have our student resource systems in the cloud. Camino, that’s in the cloud. We are trying to push all our systems that we can in the cloud. One of the reasons is disaster recovery. We sit at the confluence of three major faults in California. So, not a great place to be if you are in charge of information technology. So, to the extent that we can, we are trying to push all of our critical systems up to the cloud. So, our systems are backed up thousands of miles away from us and will allow us to stay active and alive.
So, cyber security. I was asked a question by one of our provost candidates. What keeps you up at night? And my answer was cyber security. The number of actors trying to get at us has grown way beyond what it was. It has become super sophisticated. Cyber security, bad actors, are now setting up websites and making them look like companies and organizations. They recruit people for jobs, offer them to people, and when someone accepts, they ask for personally identifiable information. That is an amazing thing that they go to that level now. So, we have lots of systems in place to protect us and our data. One thing we have introduced is two-factor authentication. That is an incredibly powerful way to stop bad things from happening. We are rolling that out. It will be mandatory for our faculty and staff in a week.
So, one of the questions I was asked is what we can do to help you accomplish your goals. I would really appreciate all of your help to get the word out about the two-factor authentication. I am going to let all of you ask questions.
Senate Chair David Warne thanked Bob Owen for his presentation and opened the floor for any questions.
Junior Senator Zachary Meade: We are talking about two-factor push notifications. What you’re saying is it is going to be mandated for students?
Bob Owen: For faculty in a week and then students. You guys are in a really rich environment for bad actors.
Junior Senator Zachary Meade: So, how does that function then? Does everyone have to download that app on their smart device? Bob Owen: Yes, there will be a variety of choices.
At-Large Senator Emi Bellwood: I know some teachers have trouble with how Camino works and then they delay putting in grades. Does your department offer any sort of training? Is that an ongoing thing? Bob Owen: So, we offer ongoing training. We have training classes going all the time. We regularly communicate with faculty all the time to let them know. We also have three full-time staff whose full-time job is to help them work Camino and other tools like that. If you ever have a faculty member who is expressing frustration, feel free to give us a call.
At-Large Senator Ifeanyi Ifediba: So, often when using the computer, Sophos anti-virus pops up on my screen. What is that? Bob Owen: Are you on wireless? Sophos is free and helps protect our digital access. My guess is it wants you to download it. You can always find out by calling our help desk. 5700. If they can’t get to the bottom of it on the phone call, we’ll kick it up to one of my other members who can.
Senior Senator Cam Bick: If a hacker is able to reach into our network, what is our emergency action plan? Bob Owen: That is one of our absolutely key priorities at the moment. So, Regis University is one our sister institutions. They were attacked with ransomware. They were without access to their computers for a month and a half. They have finally got printing restored two weeks ago. So, that is beyond a nightmare scenario. We have done a lot of things with cyber security, but we just stepped it up. We just had a meeting to have a desktop exercise where we pretend, we have an attack and see what works. We also need to get more formalized about that. But we have always talked through what we need to do if we get attacked. We are all over that at the moment.
Junior Senator Zachary Meade: So, you mentioned this idea of disseminating information for this requirement push. What would you recommend in terms of disseminating this information? Bob Owen: I would talk to David or whoever is your chair at this point and then craft a communication plan. One thing that is really powerful is if you all use it first. One example, the president’s cabinet members all got duo first and use it. When the leaders of the institution use it and say hey it works and if they see the leaders of the organization or institutions using it, that goes a long way. Thank you, I really appreciate it.
Senate Chair David Warne: A couple announcements. We are going to go quickly through this Senate because they are reserving tickets for Senate at the Pepperdine game for the Gonzaga game. Also, this Senate will look a little different. We are going to do everything before the RSO presentations. There were some other changes, things that we are going to try differently. Committee updates, for example.
6. COMMITTEE UPDATES
Christina Abudayeh for CUIC
We have Red Cup Pickup this Saturday at 10am
Week one and two we noticed a lack of water refilling stations, so we want to implement those in the residence halls. So, we’ll talk more about that.
Vidya Pingali for FOC
Our committee project that we are trying to achieve this quarter is to have some sort of faculty/staff administration talent show. So, we will be working on that. Hopefully we will get Father O’Brien to show a talent.
Senate Chair David Warne: Would you like senators to reach out to their professors?
Yes, but first we have to decide when and logistics. But if you know a professor who talks about their glory days or whatever.
Amber Wang for SEC
Ok, so Emi is not here today but her Diversity and Inclusion in Silicon Valley is coming up this Tuesday at 7pm in the CMR. It would be stellar is you all could come.
Meg Wu: So, I have created a flyer, if you guys could reach out to them and send this to them as a more personal invitation to this event. You don’t have to be there the whole time but coordinate with your buddy the times they are going to be there. The idea of this event also is to meet all the buddies and the idea of this system. So, don’t feel trapped talking to just one person.
Kyle Andrews for SAC
ESO process is live and we already have one applicant. I met with Jeannie to talk about RSO funding next year.
So, SAC will be reviewing the Break Lovers Club next week. They want to work with MCCs. 7.
7. OLD BUSINESS
Office Hour Bylaw
Senate Chair David Warne: So, let’s talk about the Office Hour Bylaw. I shared it again with you in my weekly Senate email.
Chief Justice Emily Yekikian: Ok, so I was collecting all of the feedback you guys gave me. Basically, I think you will notice some significant changes. All members will be required to complete office hours. Each branch or committee chairs will have the opportunity to submit a proposal outlining a plan that will fulfill their required two office hours in lieu of normal tabling office hours. The ASG buddy mixer has been approved as an office hour as a unique situation, but that will not be a thing in the future. If a committee or branch does not wish to submit a proposal, they will be tabling. The tabling schedule will be updated to be more flexible.
At-Large Senator Allie Bare: With the section about the proposal outlining the two office hours, that would occur every quarter? Emily Yekikian: It says each quarter.
Junior Senator Kyle Andrews: I talked to Emily about this and I think this is a good improvement and solves a lot of problems.
Chief Justice Emily Yekikian: Oh, wait scroll down. We made a form for you guys. It says Committee/Branch name and then if you want to attach another word doc or something. This will be in the bylaw and you will see it. It is really easy for you guys. My branch worked hard to make this easy and considerate for you.
Sophomore Senator Raul Orellana: So, if you don’t sign a proposal, how far in advance do you have to sign up for your tabling? Emily Yekikian: It will be bi-weekly. We will schedule it after week two. You get to choose the hours, there will be a bi-weekly schedule, but you get to do your two hours of tabling anytime throughout the quarter. And the bi-weekly was something that was suggested to me as well.
Junior Senator Zachary Meade: I’ve got several different things. One of them is the idea of two office hours in lieu of tabling hours. Is this saying that there is a requirement of two office hours per week? Emily Yekikian: It is two office hours per quarter for every member of ASG.
Junior Senator Zachary Meade: I am trying to square this with the appendix that says that each member has one office hour. Emily Yekikian: So, if this is approved it will change that and will just be quarterly office hours.
Junior Senator Zachary Meade: That is confusing. I don’t know if the motion is to amend and strike out the previous bylaw. Emily Yekikian: That is within the position description, it will be amended once it is approved.
Junior Senator Zachary Meade: So, we will have to go back and change the position descriptions for each of the appendices. Emily Yekikian: If this gets approved, I can just go back and change them because it is not a material change.
Junior Senator Zachary Meade: Interesting. Ok. So, this carries more weight than the previous appendices. Emily Yekikian: There is not a current office hour appendix other than that one line within the position description. This is a formalized way of going about office hours. Each subsequent position will be amended to fit this.
At-Large Senator Allie Bare: For section 2b1b, I was hoping to get an explanation for the second half. The distinctly different from expected functions. Emily Yekikian: That is simply a guideline to give what is expected in the proposal. That is to make sure that office hours aren’t being completed by going to expected ASG events. It has to be an extension of what your branch or committee already does. So, you don’t submit those things.
At-Large Senator Allie Bare: So, the alternative means alternative to tabling?
Emily Yekikian: Yes, it is an alternative office hours.
Senate Chair David Warne: I’m wondering if after this review, what problems do you still have. Emily, I have a question. This is a new bylaw, and the first-time senators have seen it and we generally like to have space between. Would it be ok with you if we treat this as a new bylaw and vote on it in our next session? You would like to vote on it tonight? Who would like to vote on it tonight? That is a majority. Can I get a motion to vote? On the question of approving the bylaw on the screen and adopting it in the bylaws of ASGSCU, can I get a motion to vote? Sophomore Senator Raul Orellana moved to vote, and Senior Senator Cam Bick seconded the motion.
Junior Senator Zachary Meade: I don’t think we have had enough discussion.
Senate Chair David Warne: We are going to move forward because we have majority.
Junior Senator Zachary Meade: I believe that we have a two-thirds majority to stop debate.
Senate Chair David Warne: Of the 23 members present, all but 4 said yes. So, we are moving forward. We are going to take a roll call vote. On the question of adopting the Office Hour Requirement Bylaw into the bylaws of SCU, can I get a motion to vote? Sophomore Senator Raul Orellana moved to vote, and Senior Senator Cam Bick seconded the motion.
8. NEW BUSINESS
Confirmation: Hilary Chung, Parking and Transportation Committee
Senate Chair David Warne invited the candidate Hilary Chung to the front of the room to introduce herself and state why he is interested in the position.
Hilary Chung: Hi, I am Hilary Chung, I am a sophomore studying finance. I am part of SCU Own It! where we invite industry members to speak to students. I also want to move on with my passion about improving the quality of life for the larger student body.
Senate Chair David Warne thanked the candidate and opened up the floor for any questions.
At-Large Senator Mika Philip: Can I ask what inspired you to join this specific committee? Hilary Chung: I am an international student and don’t have my license here and driving decreases my mobility. As a college student, I also have decreased funds. I think by joining this committee it will help other students find a more feasible way to move around.
Senate Chair David Warne: We are going to try to do all of these confirmations at once. Would you take a seat while we get to know the other candidates?
Confirmation: Helen Kassa, Senior Senator
Senate Chair David Warne invited the candidate Helen Kassa to the front of the room to introduce herself and state why she is interested in the position.
Helen Kassa: I am a senior political science major. I love Senate, I was on it freshman and sophomore year. I went to Washington D.C. junior year, so I wasn’t able to run. One thing I did in the past was the PTA initiative. Enough students wanted a more affordable way to get around. Other universities have a clipper card and I thought that would be affordable for students. We are also running out of parking. Another initiative that I am interested in is working on Africa and visibility. For ethnic studies, we have African American, Asian American, but we don’t have anything on African people or immigrants. As well as with political science, we have pretty much every area of the world except for Africa. I also want to create study abroad trips for multiple students who have never been exposed. So, those are the main initiatives that I am looking to pursue. Senate Chair David Warne thanked the candidate and opened up the floor for any questions.
Sophomore Senator Raul Orellana: What is the thing you are most proud of that you accomplished on ASG? Helen Kassa: I have a silly and serious one. The silly one was freshman year everyone was stressed about move out, so I went to almost every establishment and got over 900 boxes and gave them away to first years. That is one I am really proud of because it was a lot of labor. I think the VTA initiative on a more serious note. It was definitely an emotional and exhausting process and debate. It comes down to who should pay for it. Why should we pay for a service that we should not use? I believe in the social contract to an extent that we should all be participating in benefits for the entire
community. The financing part is the biggest thing and right now I am in the process of doing the pilot program.
Confirmation: Ann Codiga, Junior Senator
Senate Chair David Warne invited the candidate Ann Codiga to the front of the room to introduce herself and state why she is interested in the position.
Senate Chair David Warne: Ann was on Comm Dev and now she wants to try Senate!
Ann Codiga: I am Ann. Comm major and Urban Education minor. I was in Spain last quarter, so I wasn’t able to do ASG. Last year I was on Comm Dev which I think gives me a unique perspective of the whole of ASG. I had a lot of fun last year but that was because my role was to have fun. I would want to continue the same thing I was doing like hearing complaints from students and doing something about it. One big complaint was lack of school spirit, so we brought Bronco Fridays. We brought the pony to the Gonzaga game.
Senate Chair David Warne thanked the candidate and opened up the floor for any questions.
Junior Senator Zachary Meade: What are you looking forward to this year if you were to get on Senate? Ann Codiga: I think Senate would be a really cool way to make a tangible difference in Santa Clara. I think just having the platform on campus and representing other people’s voices. I know I would look forward to every Thursday night at 7:00pm.
Confirmation: Judith Li, Bronco News Producer
Vice President Public Relations Cecilia Fan: Just a little background, Judith is being promoted to producer.
Judith Li: Because the thing I am doing is the same so I would like to tell you about my plan for these next two quarters. For this quarter, I am going to promote the culture shows. I am going to make a new video about something interesting or a video about international students. For next quarter, I would like to do a video for the 2020 students. I would like them to tell stories and share their memories. Also, I would like to show videos for the election. I would also like to do a promotional video for ASG to show new members.
Senate Chair David Warne thanked the candidate and opened up the floor for any questions.
Hearing none, Senate Chair David Warne asked the candidates to leave the room. Following their departure, he asked the Senate for questions, comments, or concerns regarding the candidate.
Senate Chair David Warne: Ok, I know that was a lot. I personally don’t feel comfortable white balloting. Additional comments about Hilary Chung. Ok, are we ready to vote? On the question of appointing Hilary Chung to the parking and transportation committee. Oh, sorry we have to vote. Can I get a motion to vote?
Sophomore Senator Raul Orellana moved to vote, and Sophomore Senator Justin Chan seconded the motion.
Senate Chair David Warne: On the question of appointing Hilary Chung to the Parking and Transportation Committee. The voice vote carries.
Senate Chair David Warne: Moving onto Helen. Additional comments or questions. Ok, can I get a motion to vote? At-Large Senator Duncan McDonnell moved to vote, and At-Large Senator Mika Philip seconded the motion.
Senate Chair David Warne: Ok, on the question of appointing Helen Casa for senior senator in ASGSCU, all in favor say aye. The voice vote carries.
Senate Chair David Warne: Ok, any additional comments on Ann Codiga? Can I get a motion to vote?
At-Large Senator Allie Bare moved to vote and First-Year Senator Meg Wu seconded the motion.
Senate Chair David Warne: Finally, any comments on Judith Li for her promotion to producer.
At-Large Senator Allie Bare: I saw her freshman interview and I thought it was fairly well done.
Junior Senator Zachary Meade: I was curious, does that mean that she is holding two positions? David Warne: She would be vacating her assistant producer position.
Hearing no more question or comments, Senate Chair David Warne asked for a motion to vote. First-Year Senator Meg Wu moved to vote, and Sophomore Senator Abby Alvarez seconded the motion.
Senate Chair David Warne: Ok, on the question of promoting Judith Li from Bronco News Assistant Producer to Producer say aye. The voice vote carries.
Senate Chair David Warne: Let’s welcome back in the candidates. Congratulations. Ann and Helen, would you join Emily at the front of the room? The candidate was sworn-in by Chief Justice Emily Yekikian.
Senate Chair David Warne invited representatives from Archery Club to present their RSO to the Senate. Their presentation is succinctly summarized below:
One Shot, One Life
Mission Statement: promote modern and traditional archery practice ! Weekly club shoots at Bowhunter’s Unlimited
$800 to buy general equipment for the club
Senate Chair David Warne invited representatives from Banda Seleccion de Santa Clara to present their RSO to the Senate. Their presentation is succinctly summarized below:
This RSO will be a Mexican band specializing in the many music genres across Mexico
My ultimate goal is to reach a full-scale Banda Sinaloense
We seek funding from the school and a place on campus to practice
Senate Chair David Warne invited representatives from Bowling Club to present their RSO to the Senate. Their presentation is succinctly summarized below:
Our goal is to connect students to one another and give them a chance to relax and bond off campus
Location: 4th street Bowl on Mondays or Tuesdays because bowls are discounted these days
The cost is $5 per person and $4 per shoe
Senate Chair David Warne invited representatives from Sports Club to present their RSO to the Senate. Their presentation is succinctly summarized below:
SCUe aims to create an inclusive gaming community that promotes fellowship and teamwork from levels of casual to national levels of competition
A regular structured community of gamers who want to play games and bond with each other casually or competitively
Potential events: tournaments, pick-up games, coaching, viewing parties
Potential requests for funding: prizes are provided for, but we could use
computers, power strips, food
Senate Chair David Warne invited representatives from Every Vote Counts to present their RSO to the Senate. Their presentation is succinctly summarized below:
We want to organize film screenings, debates, and other events to stimulate conversation about voting rights and democracy on campus
We also want to work to expand the time off to vote initiative
Senate Chair David Warne invited representatives from German Club to present their RSO to the Senate. Their presentation is succinctly summarized below:
We want to create a community among German speakers and enthusiasts on campus
Potential events: German movie night, Oktoberfest, German Christmas Market, cultural highlights/potluck
Senate Chair David Warne invited representatives from Orthodox Christian Fellowship to present their RSO to the Senate. Their presentation is succinctly summarized below:
OCF is a pan-Orthodox organization dedicated to exploring Orthodox faith, fostering spiritual growth for Orthodox Christians
Intended to bring together students of different backgrounds who share a common desire to learn about our history
Senate Chair David Warne invited representatives from Surfrider Foundation of SCU to present their RSO to the Senate. Their presentation is succinctly summarized below:
The Surfrider Foundation is dedicated to the protection and enjoyment of the world’s oceans, waves, and beaches through a powerful activist network
Our mission is to engage environmental experts to create solutions, unite local and national resources to protect the coast
We want to do a Beach cleanup, a blue water task force water sampling, remove single-use plastics from the SCU dining plan
There is a global conference held in Santa Cruz and it is $300 a person and we want to send two people so $600
Senate Chair David Warne invited representatives from Partnership for Animal Welfare & Support to present their RSO to the Senate. Their presentation is succinctly summarized below:
Students Organization at SCU brings together the SCU community and animals in need through volunteering efforts and fundraising efforts
There is a mandatory orientation fee of $35 dollars
9. ROUND TABLE REMARKS
Senate Chair David Warne: So, I shared the shared drive with all of you. This has pretty much every committee on ASG in it. This is basically your one stop shop for everything Senate. The dashboard is where you will find information about Senate, where it is, who is speaking. There is also contact information for everyone on Senate. Shoutout to Kyle for being on it with the RSOs tonight. Also, thank you all for being troopers tonight. We got a lot of work done.
Senior Senator Vidya Pingali: Do we have Senate next week? David Warne: We are going to try to cancel Senate next week. But you are expected to go to the Gonzaga game.
Sophomore Senator Abby Alvarez: Rainbow prom is tomorrow from 8-11pm.
At-Large Senator Duncan McDonnell: Do we have saved tickets to the Gonzaga game?
David Warne: Yes, we do.
VP of Comm Dev Tarren Kramer: APB is having a tailgate before the game and we are bringing a pony at Alameda Hall.
10. ADJOURNMENT Senate Chair David Warne asked for a motion to adjourn the meeting. Senior Senator Cam Bick moved to adjourn the meeting and At-Large Senator Mika Philip seconded the motion. The motion carried by voice vote. Senate Chair David Warne called the January 23, 2020 meeting of the Santa Clara University Student Senate to a close at 8:50pm.