Senate Meeting Minutes :: 01.09.20 :: Week 1
Minutes of the SCU Student Senate Meeting January 9th, 2020
Senate Chair: David Warne Pro Tempore: Cat Bick
Parliamentarian: Eduardo Ruano
First Year Senators: Christina Abudayeh, Cole Brunelli, Ariel Perlman, Meg Wu
Sophomore Senators: Abby Alvarez, Carmen Ocazionez, Raul Orellana, Luke Paulson
Junior Senators: Kyle Andrews, Zachary Meade, Amber Wang, Senior Senators: Cam Bick, Erik Echeona, Vidya Pingali
At-Large Senators: Allie Bare, Emi Bellwood, Ifeanyi Ifediba, Mika Philip, Christian Phillips, Melanie Sam
Juliana Moner Teter
1. CALL TO ORDER
Senate Chair David Warne called the January 9th, 2020 meeting of the Santa Clara
University Student Senate to order at 7:00pm in the Willman Room in Benson Memorial
Senate Chair David Warne invited Senior Senator Cam Bick to recite the invocation.
2. ROLL CALL
Pro-Tempore Cat Bick took roll at 7:00pm. A quorum was present.
3. APPROVAL OF THE PREVIOUS MINUTES
Senate Chair David Warne asked the Senate to consider the previous meeting’s minutes
and requested questions and comments related to the minutes. Hearing none, he asked
for a motion to approve the minutes. Junior Senator Kyle Andrews moved to approve
the minutes and Senior Senator Erik Echeona seconded the motion.
The motion carried by voice vote.
4. APPROVAL OF THE AGENDA
Senate Chair David Warne asked the Senate to consider the agenda for the current
meeting. He requested questions and comments related to the agenda. Hearing none,
he asked for a motion to approve the agenda. Junior Senator Kyle Andrews moved to
approve the agenda and Senior Senator Erik Echeona seconded the motion.
The motion carried by voice vote.
5. SPECIAL ORDERS OF BUSINESS
Guest Speaker: Caryn Beck-Dudley
Senate Chair David Warne invited Caryn Beck-Dudley – Dean of the Leavey School of
Business to the front of the room to speak in front of the Student Senate. Her
presentation is summarized succinctly below:
Hello everyone. So this is my fifth year. I was the dean at Florida State and Utah State. You can ask me how a political science student becomes a business dean. We can talk about why I decided to come to Santa Clara. I had over 6300 students at Florida State.
So, to give you a couple of the highlights about what the Leavey School of Business is doing. I was brought here in order to give a national perspective to the school. When I came all the deans were new. As you know we are in a billion dollar campaign. I like to raise money, it’s fun. An so they really wanted someone to come in and I bring an international perspective. Since I’ve been here, we’ve redone our strategic plan, we redid our entrepreneurship program. We are redoing our food and agriculture institute. We have also added an online masters in marketing and tech. We will also move online next year. Finally, we have added four plus programs in areas like Business Analytics. So, with that, I am going to open it up to questions.
Senate Chair David Warne thanked Caryn Beck-Dudley for her presentation and opened
the floor for any questions.
At-Large Senator Melanie Sam: I am a finance major, and I was wondering why seniors
aren’t allowed to double major in the business school?
Caryn Beck-Dudley: I have no idea. It was very common at Florida State. Here, it is a
faculty decision. It is going in front of our undergraduate leadership and I am in favor of
it. It is relatively easy to double major. It is probably resource allocation and so the
classes stay low. You can be an accounting and information systems major but that is the
At-Large Senator Ifeanyi Ifediba: What brought you to SCU?
Caryn Beck-Dudley: It is a long story. The short part is that my husband was the
department head at Florida State and died of a brain tumor. My son makes commercials
in LA and my daughter was working on a PhD at UC Riverside. And I am orginially from
Utah. So the head hunters tried to get me to move for several years. When they called,
they asked if I was interested in moving. I said if it was west of the Rocky Mountains
because I had done a stint at the University of Michigan. I didn’t want to see Western
Alabama and Louisiana. And it had to be a great opportunity. I didn’t see the fit when
they brought me this one. I had never been at a private school, or a Catholic one, and it
is too expensive to live here. They said they liked my portfolio and asked me to come
look at it. And it was gorgeous. The faculty were really good, the student portfolio was
really interesting. My academic work had been in ethics so I was interested in the
Markulla Center and I really wanted to live in Silicon Valley. I like the people and the
place and thought there were opportunities.
At-Large Senator Emi Bellwood: I work at the Provost Office and get a lot of people
interested in the business school. I have noticed that there is a large salary discrepancy
between a lot of professors. A lot of tenure professors get paid well because they do
their job well but I feel that there is a lot of innovation and these older professors aren’t
taking that direction or staying up to date. How do you plan to keep up to date?
Caryn Beck-Dudley: In business, especially here, that is the hardest to do. When I came, I
had zero faculty that could teach tech. We had to retool the marketing tech, cryptocurrency tech. A lot of faculty have retired under me because you have to stay up to date. We have been able to replace them with new people. On the flipside, I have faculty who have been here for a long time and are very well-respected in the valley. We also are really blessed here in that there is a huge cadre, I have around 600 executives who are willing to come give their expertise to students. They are called adjuncts here, and they are perfect to go along with the tenure track faculty. Chris Paisley, for example, sits on 26 public boards and teaches five accounting classes for us. He brings in executives and CFOs, and people that he taught 20 years ago. He is just one of probably 100.
At-Large Senator Mika Philip: I am not necessarily in the business school, but I have
quite a few friends in the AIS program. One thing that I have heard so often is that the
classes are always waitlisted and it is in a sequence so people have to overload, etc. How
is the business school trying to mitigate that?
Caryn Beck-Dudley: We are trying to computerize it. We know that there are a couple
bottleneck classes and we are trying to open up more sections of those and be more
deliberate. A lot of our minor unfortunately requires some of those accounting classes
and that creates an influx. But you can talk to the provost about more accounting faculty
Senior Senator Vidya Pingali: I am a senior in the school of arts and sciences and just
realized that I’ve never taken a business class. I know that our cores are slightly different,
do you every see them merging?
Caryn Beck-Dudley: I think everyone should take a basic accounting class or financial
statements class. Apparently we used to have a business minor before I came. I think it
was a resource issue. Business is capped to 23-24% of the university because it wanted
to be a liberal arts school. That is a decision the trustees made. But I think everyone
should take a basic accounting class. When I was an undergraduate, I took one basic
accounting class and it was the most boring class of my life. But now I love it. I think my
20 year-old self couldn’t vision debits and credits.
Senate Chair David Warne: You mentioned the business minor, is there any plan to bring
it back? Do you thinking there is enough funding to help those goals?
Caryn Beck-Dudley: We have talked about a business certificate in the summer. But I
don’t know if many are interested. I don’t see it coming back as a minor. We already
have entrepreneurship as one of the most popular minors. Real estate as well. Whether
we can manage it is unclear.
Junior Senator Amber Wang: So I am an AIS major and I find that there is a good amount
of accounting classes but when it comes to OMIS classes, I am always waitlisting for
classes. And I know it is super high demand, but a lot of times there is only one class
Caryn Beck-Dudley: Honestly, they are my hardest classes to staff. We just lost another
professor to Silicon Valley. They are paid better in the Valley. But I will take that back, to
increase the number of sections. We have also added a Business Analytics minor just for
business students and I don’t know if that has created more problems.
Thank you very much.
6. NEW BUSINESS
Confirmation of At-Large Senator for LGBTQ+ Inclusion
Senate Chair David Warne invited the candidate Obasi Lewis to the front of the room to
introduce himself and state why he is interested in the position.
Obasi Lewis: My name is Obasi. I am a senior physics major. My goals are hopefully for
next year are to run a pilot program to include gender neutral restrooms and sexual
education courses that are available to all students. Also, to include terms and
definitions about LGBTQ+ in the freshman curriculum.
Senate Chair David Warne thanked the candidate and opened up the floor for any
At-Large Senator Allie Bare: Can you explain more about integrating terms and
definitions in the freshman curriculum?
Obasi Lewis: So, before every student comes, they have to do some diversity training. I
think it would be great to include some courses about the LGBTQ+ community in that.
Junior Senator Zachary Meade: What made you interested in this position?
Obasi Lewis: As a member of the community myself, I always wanted to make a change
for the better. I think this is an excellent opportunity to do so. In terms of work I am
doing already, I just got out of a meeting to do a gender-neutral pilot program. We are
making sure it is within the building codes, so they are put in every new building on
Senate Chair David Warne, hearing no more questions, asked the candidate to leave the
room. Following his departure, he asked the Senate for questions, comments, or
concerns regarding the candidate.
At-Large Senator Melanie Sam: I didn’t know he was running for this position. I am glad
that he is. He is also interested in collaborating on mental health type panels and projects as well. I think it is great.
At-Large Senator Mika Philip: He has both worked with MCC, he was on board for IGWE,
so I believe that he can bring a lot of input. Especially as a queer person of color.
At-Large Senator Ifeanyi Ifediba: Even in the meeting with Father O’Brien, he was very
adamant about adding gender neutral restrooms to every new building.
Senate Chair David Warne: He does have a stellar record.
Junior Senator Zachary Meade: I think it is valuable to have somebody who is already
working on these projects. Senate will help to elevate those positions. I think that can
help him to execute some of the goals that he has. I would vote yes.
Senate Chair David Warne: If anyone disagrees, now is the time. Can I get a motion to
Senior Senator Erik Echeona moved to vote and At-Large Senator Mika Philip seconded
Senate Chair David Warne: Ok, voice vote. All those in favor of including Obasi, say yes.
The voice vote carries.
The candidate was sworn-in by Chief Justice Emily Yekikian.
Confirmation of the Harassment and Discrimination Committee Candidate
Senate Chair David Warne invited Sophomore Senator Abby Alvarez to the front of the
room to state why she is interested in the position.
Sophomore Senator Abby Alvarez: So, this committee is being tasked with rewriting the
reporting policy for harassment and discrimination. It will dissolve after the policy is
re-written. I am interested in policy writing and have experience in policy writing. From a
personal standpoint, I am an advocate for social justice.
At-Large Senator Mika Philip: Does Title IX follow under this?
Abby Alvarez: It is primarily sexual harassment, but really any type. One of the problems
right now is that there are nine different offices to report to which deters some people
At-Large Senator Allie Bare: What are your personal goals?
Abby Alvarez: It relates to the fact that there are nine different things we are
consolidating. My hope is also to spread awareness to the student body.
Junior Senator Zachary Meade: How did you hear about this position?
Abby Alvarez: I heard about it when we confirmed someone last quarter and then
Senior Senator Vidya Pingali: There are two students and representatives from all
different reporting groups.
Senate Chair David Warne: Ok, we are going to do a straw poll. Can I get a motion to
Senior Senator Erik Echeona moved to vote and Sophomore Senator Justin Chan
seconded the motion.
Senate Chair David Warne On the question of the confirmation of Abby Alvarez to the
Harasment and Discrimination Committee, say aye.
The motion carries.
Senate Attendance Bylaw Presentation
Senate Chair David Warne invited Chief Justice Emily Yekikian and Parliamentarian
Eduardo Ruano to present their proposed Senate Attendance Bylaw.
Chief Justice Emily Yekikian: Basically, Eduardo and I wanted to work on a way of
updating the existing Senate Attendance bylaw. The other one was really out of date and
very severe. We just consolidated it, and shortened it. The main change is about the
Parliamentarian Eduardo Ruano: We want to ensure that we have a written record of
attendance that you have. We were wondering what the best way was to get this done.
We decided a google form was the best way.
Chief Justice Emily Yekikian: It is essentially a courtesty to the Senate exec so they know
who is attending. It is not an excused, unexcused, you just get two absences. If you have
an emergency, communicate that with Eduardo or David. Any absences after two, you
are going to meet with the judicial branch as well as Eduardo and David. We just work on
a contract as to how you are upholding your duties as a senator and coming to Senate.
We just wanted a very clear outline as to what is expected for you in terms of
Parliamentarian Eduardo Ruano: It is important that we do keep a channel of
communication. If one of you is basent, it is best if I know what is going on.
Chief Justice Emily Yekikian: It is also much easier than a call her, or a text there. We
wanted one channel.
Senate Chair David Warne: Ok, any questions or comments?
At-Large Senator Allie Bare: I know we were talking about not limiting the bylaws to
technology so it isn’t vague. I wondering whether just saying form is more clear?
Senior Senator Erik Echeona: I like this, I am wondering where the source of the 48
hours is from. I feel like a good reason of why senators are absent is because they are
sick which they wouldn’t know until the day before.
Emily Yekikian: We did 48 hours as just making it a courtesy if they have stuff planned. If
you feel more comfortable with 24 hours we can make it that. Its just a way of being
respectful to Senate exec.
Parliamentarian Eduardo Ruano: We did 48 hours because that is when David is
supposed to send out the Senate minutes.
Chief Justice Emily Yekikian: If you guys want to shorten that time frame we can.
Senior Senator Erik Echeona: If just feel that the purpose of this is a heads up, and if
someone is sick then it is late anyway.
At-Large Senator Emi Bellwood: Also, with school stress, I am not going to know if I have
to miss a Thursday Senate until Wednesday when I’m studying. I think 24 hours would be
more open to us as students.
At-Large Senator Allie Bare: Is the purpose of the 48 hours to review the minutes
before? If that is the reason, then it should just say when to review the minutes.
Emily Yekikian: We will get back to you on that.
Parliamentarian Eduardo Ruano: So, as of now, the only qualm is the amount of time
Chief Justice Emily Yekikian: If you want to scroll down, there are a few other sections.
You have to go to your committee meetings. If you miss them regularly, that is a strike
from your attendance. If you arrive late and have to leave early, I can add that but its just
to that you are not leaving whenever you feel like you have to go. The other stuff is just
if you need an academic extension because you have class during Senate time each
quarter. You only get one of those a year.
Sophomore Senator Justin Chan: I am a little confused about the point of this. I
understand the form but why does it have to be in the bylaws? Is there extra incentive to
fill out the form?
Emily Yekikian: You only submit it if you fill out the form.
Sophomore Senator Justin Chan: What if you don’t really care and don’t want to submit
the form. Is the punishment harsher if you don’t fill it out?
Eduardo Ruano: That is just a violation of the bylaws. We could put it in the bylaw that
we are going to invalidate text messages and email but that would be overkill.
Chief Justice Emily Yekikian: This isn’t a new thing. We made this simpler than it was
Senior Senator Erik Echeona: This isn’t what you’re changing right now, but I’ve always
wondered why a Senate proxy has to be from the same grade for the Senator At-Large?
Emily Yekikian: I can add a caveat for the At-Large Senators saying they don’t have to but
I think it makes sense to leave it there for class senators.
Senior Senator Erik Echeona: But if they are voting on what you are telling them anyway,
then why does it matter?
Emily Yekikian: It makes more sense to have someone voting for you in the same calss.
At-Large Senator Allie Bare: Sections A and B seem unclear.
Eduardo Ruano: We can clear that up.
Chief Justice Emily Yekikian: We can have a form that you have access to. But you
should know when you have missed.
At-Large Senator Allie Bare: To the point of approved absences, would there be a
Emily Yekikian: I can take out the approved portion of the bylaw. We wanted to get rid of
excused and unexcused. We know that you may have a lot of different reasons.
At-Large Senator Allie Bare: Where do you envision this form being for our access?
Would this be something on the website?
Emily Yekikian: Yes, it will be on the website. We can also send it out by email.
Senate Chair David Warne: Who is comfortable moving on?
Office Hour Bylaw Presentation
Chief Justice Emily Yekikian: So, this is a new bylaw that exec really wanted to propose
to better address the issue with office hours. In the past we have tried a variety of
different ways to make sure senators are doing their office hours. We wanted a way to
make it easier for tracking it. So we came up with this bylaw and basically your office
hours are two one hour tabling times a quarter. You have to table only for two hours a
quarter and every single member of ASG can do it. We feel that tabling is where ASG is
lacking and it is not that big of a commitment.
Parliamentarian Eduardo Ruano: Typically, we have the chance to either table or visit
clubs and we would present ourselves and be there. Would that count as an hour or the
Emily Yekikian: So, tabling is your office hours exclusively. If you want to go to club
meetings, feel free, its just too hard to keep track of. So, this is just the way of
streamlining office hours since tabling is something people do anyway.
Junior Senator Kyle Andrews: With this, I think there should be a caveat in it, of a
committee or branch chair to change the office hour. For my committee, I might want
them to go to clubs to see what is working and that would be more of a benefit. I think
there should be a clause with that approval, committee members should be able to
Emily Yekikian: I will think about it, but I am hesitant to add too many caveats. If you
want your committee to visit an RSO, they can do that on their own time, this is for all of
At-Large Senator Allie Bare: I was wondering about the amount of tabling we are
currently holding. As fair as I know, I don’t foresee a ton of tabling this quarter.
Emily Yekikian: The date and time will be set per quarter and there will be a date and a
time to sign up for it. Everyone would get a chance to sign up and do it. We may not
have a specific project but you will still table to represent the organization to the
At-Large Senator Allie Bare: Who is setting this up? Is it the same time and place?
Emily Yekikian: We are trying to do it on a Monday, Wednesday block. Once we set the
dates and times for the quarter, that wouldn’t change.
Senior Senator Vidya Pingali: So since sign-ups will occur during week one, if something
comes up, then tabling will be added in addition?
Emily Yekikian: I don’t know, things like Hyundai Challenge are not extra but office hours
are a minimum part of your job as a senator. Hyundai Challenge and stuff like that will be
Senate Chair David Warne: One of the things we talked about is getting a table with an
A-frame and just sitting in Benson. You just have lunch and have a sign that says join me
for lunch, I’m a senator. We would create a sign-up form or spreadsheet and put it out to
everybody in ASG. I don’t think this would have to have a czar logistically.
Chief Justice Emily Yekikian: We want this to be a way for us as a representative
organization to reach out and have a set opportunity for you to talk to your constituents
that isn’t a Hyundai Challenge type thing. Right now we have an info suggestion box but
this combines our attempt to better engage.
Sophomore Senator Justin Chan: For example, if I wanted to meet with a leader of an
RSO, could I ask them to come to my tabling session and that would count?
Emily Yekikian: Yes absolutely. It is how you want to use the time to engage with the
At-Large Senator Melanie Sam: Are we still moving our office to Benson?
Tedd: Yes, but the earliest would be June, the latest would be August.
Senate Chair David Warne: Is it the career center?
Tedd: Most likely the career center.
Junior Senator Zachary Meade: I think that the text of this is too descriptive. I think it is
problematic to keep coming back to it and changing it. I think just keeping hours per
week and simplifying this.
At-Large Senator Allie Bare: I was going to suggest take out tabling. Then it would be
consistent with other CSOs like SCAPP.
Senate Chair David Warne: We can discuss this more when we vote on it next week. I
will send it out. Thank you Emily.
7. EXECUTIVE UPDATES
Kate Padrnos for Public Relations
So, Cecelia is in New York. I just wanted to make sure that everyone knows about the PR form. It is super easy to fill out. I love to make JPEGs, so reach out to me about anything PR related. We have new hoodies today, ASG swag so I’m very excited about that. We are still looking for a Bronco News editor and producer. Talk to your friends about it. It shouldn’t be too challenging or time consuming.
Yash Tanna for Community Development
Voter registration drive is coming up soon, let Ellie know if you want to help. Last lecture will be starting this quarter. Our Neighborhood Relations meeting is coming February 10th. We are having free fun giveaways with athletics this quarter.
Nick Neihaus for Finance
No updates. Snacks coming soon. If you give me a receipt without your name on it, it does not get reimbursed.
Emily Yekikian for Judicial Branch
As you can see, things are in the works. Let’s keep getting to know each other.
Charlie Douille for Vice President
I set the date for winter retreat. I am going to send out a formal email with more information about this. It will only be a half day retreat. It is expected that everyone is there. When I send out an email about this, I will provide more information about what will constitute an excuse. Also, the get wasted event is tomorrow for most of the day on the lawn in front of the library. It is just a good way to wear your ASG polo and show some school spirit.
Sahil Sagar for President
We have the Provost search coming underway. If we want to do student input, the first candidate is coming Janurary 13th in the St. Clare room. I will be talking to development about big fundraising projects so send me ideas. Let me know and we can present together. For the unit increase, we are meeting on February 13th. The next thing is adding a student to the University Coordinating Committee. In the weekly updates, there is a video about university governance. The UCC is the middle of where all the big university policies come to. It divides up different projects and ideas to different committee. Currently this year I was considered a guest at every meeting but they want to include a student now which will require a bylaw change. This is the formal proposal they sent to get us affirmation or support for it so that they know we are on board. After that, it will go to the UPCs. Basically, they are trying to get another elected staff member as well as the student body president on to the team. This will become part of the job description for ASG president. Do you guys have any questions?
Senate Chair David Warne: Six consecutive years for full time employment of the staff
member seems high.
Sahil Sagar: We have no say in that.
Junior Senator Zachary Meade: That is a brilliant idea to put a student in there.
Senior Senator Vidya Pingali: Does the student have to be in ASG?
Sahil Sagar: They wanted specifically for it to be the student body president.
First-Year Senator Christina Abudayeh: I was going to ask if the position would be open
to others on ASG?
Sahil Sagar: It would only be for the ASG president.
At-Large Senator Allie Bare: I feel like if it is specifically for the president, I feel that it
should say that.
Junior Senator Zachary Meade: I think it would be better to make it unclear so that we
still in control of who it is.
Sahil Sagar: In their mind, they want it to consistently be the student body president.
Senior Senator Vidya Pingali: With your experience, are you going to add onto this? I
feel like as we add on stuff to the president, we will need an executive assistant.
Sahil Sagar: I think it is part of my responsibility to take on roles like this and it will help
my position. It is only two or three meetings a quarter. Can I ask to get a straw poll or
vote for this?
Senate Chair David Warne: Our procedure is to do it next week.
8. COMMITTEE UPDATES
Amber Wang for SEC
Allie is working on Java with Jesuits. Emi is working on the Career Center Winter job panel.
Meg: Plese fill out the ASG Buddy Mixer form.
Vidya Pingali for FOC
Lets get wasted tomorrow!
Kyle Andrews for SAC
The ESO process is live. Tell your friends. So we will continue to work on the full RSO redo. Melanie was working on a mental health event, Justin on splash. We are still waiting on Developer Student Club Santa Clara University
Senate Chair David Warne: We have one Junior Sentor opening, two Senior Senator
openings. Unfortunately, Christian Phillips had to resign and didn’t want to hold the
position hostage. We are looking for a senator at large position, tell your friends if they
are interested in academic improvement go for that or if they have other ideas. I only
have 13 responses to the feedback survey. Please fill it out, it will help me and senate
Senate Chair David Warne asked for a motion to adjourn the meeting. Senior Senator
Erik Echeona moved to adjourn the meeting and Junior Senator Kyle Andrews seconded
the motion. The motion carried by voice vote. Senate Chair David Warne called the
January 14th, 2020 meeting of the Santa Clara University Student Senate to a close at
11. ROLL CALL
Pro-Tempore Cat Bick took roll at 8:20pm.