Senate Meeting Minutes :: 10.10.19 :: Week 3

October 25, 2019

Minutes of the SCU Student Senate Meeting October 10t​h​, 2019

 

Members Present​:

 

Senate Chair:​ David Warne
Senate Chair Pro Tempore​: Cat Bick

Parliamentarian:​ Eduardo Ruano

 

Sophomore Senators:​ Abby Alvarez, Justin Chan, Raul Orellana, Luke Paulson

Junior Senators​: Kyle Andrews, Amber Wang
Senior Senators:​ Cam Bick, Erik Echeona, Rhaghaav Kanodia, Vidya Pingali, Owen Weir

Career Development​: Emi Bellwood

Academic Improvement​: Christian Phillips

Ideological Inclusion​: Allie Bare
Health and Wellness​: Melanie Sam

Greek Relations​: Duncan McDonell

Diversity and Inclusion​: Ifeanyi Ifediba

Commuter/Transfer Students​: Mika Philip

 

Members Absent​:

 

1. CALL TO ORDER

 

Senate Chair David Warne​ called the October 10t​ h​, 2019 meeting of the Santa Clara University Student Senate to order at 7:00pm in Charney Hall.

 

Senate Chair David Warne ​invited Sophomore Senator Raul Orellana​ to recite the invocation.

 

2. ROLL CALL


Pro-Tempore Cat Bick​ took roll at 7:01pm.

 

3. APPROVAL OF THE PREVIOUS MINUTES


Senate Chair David Warne​ asked the Senate to consider the previous meeting minutes and requested questions and comments related to the minutes. Hearing none, he asked for a motion to approve the minutes. At-Large Senator ​Allie Bare​ motioned to approve the minutes and Senior Senator ​Erik Echeona​.

 

4. APPROVAL OF THE AGENDA


Senate Chair David Warne​ asked the Senate to consider the agenda for the current meeting. He requested questions and comments related to the agenda. Hearing none, he asked for a motion to approve the agenda. Junior Senator ​Amber Wang​ motioned to approve the agenda and Senior Senator ​Cam Bick​ seconded the motion.

 

5. NEW BUSINESS

 

+$1000 Presentations

 

Senate Chair David Warne​ invited representatives from SWE to present their proposal for +$1000 to the Senate. Their presentation is succinctly summarized below:

  • World’s largest conference of female engineers held annually

  • Networking and career-building opportunities for female engineers

Senate Chair David Warne​ thanked the representatives for their presentation and asked if there were any questions for them.

 

At-Large Senator ​Allie Bare​: I was hoping to find out what entertainment it includes? Bridget: It is called a bonding event for the board. It is usually a nice dinner but has varied in the past. It has included corporate tours as well.

 

Hearing no more questions, ​Senate Chair David Warne​ thanked the representatives for their time and excused them.

 

New RSO Presentations​:

 

Senate Chair David Warne​ invited representatives from Creative Exchange to present their RSO to the Senate. Their presentation is succinctly summarized below:

  • Aims to bring together online creators

  • Goal: to foster creator culture on campus and serve the fellow online creatives on campus as well as promote the idea of an intersection between business and creativity.

Senate Chair David Warne​ thanked the representative for his presentation and asked if there were any questions for him.

 

Senior Senator ​Vidya Pingali​: So, is it a share and tell kind of thing? Or are you making a website or forum? Or just trying to hype each other up by sharing?
Christian: We basically try to get together each week and we talk. Maybe later we might try presenting new works, etc.

 

At-Large Senator ​Ifeanyi Ifediba​: Is this predominantly for YouTube creators?

Christian: Not it’s for all kinds.

 

Hearing no more questions, ​Senate Chair David Warne​ thanked the representative for his time and excused him.

 

Senate Chair David Warne​ invited representatives from SCU Vibes to present their RSO to the Senate. Their presentation is succinctly summarized below:

  • Goal: to cultivate a strong sense of belonging as a Santa Clara student as well as build on and promote what makes student life at Santa Clara so special

  • Cultural movement towards awareness of how people treat each other

  • Weekly posts geared towards creating conversations about our campus community and building awareness of the similar experiences the people on this campus share

Senate Chair David Warne​ thanked the representatives for their presentation and asked if there were any questions for them.

 

At-Large Senator ​Allie Bare​: I was hoping you could describe the frequency of the club meetings?
Luke: We will have an exec board that will meet weekly. For the other members, just purely events.

 

Sophomore Senator ​Abby Alvarez​: Is there an active role that every members will have in the group?
Luke: I think our executive board will be running everything and members are being made aware of what we are trying to do.

 

Senior Senator ​Erik Echeona​: So, your meetings won’t be for regular members? More events based?
Luke: So technically for active members, just one event for year. So being a member is just being someone who is aware of the ideas we are trying to get across and actively responding to the content we put out. Something like weekly emails that our members can view.

 

At-Large Senator ​Mika Philip​: Can you tell me what distinguishes you guys from the fun club?
Luke: So, I think they were trying to get people to go to events. We are more of a movement for awareness and attitude. The atmosphere on campus and the dynamics on campus. It is more comprehensive than just attending events.

 

Hearing no more questions, ​Senate Chair David Warne​ thanked the representative for his time and excused him.

 

Senate Chair David Warne​ invited representatives from French Club to present their RSO to the Senate. Their presentation is succinctly summarized below:

  • Goal: provide a welcoming community where people are able to learn about French culture and make friends with similar interests

  • Safe space for people to learn about French culture and improve their language skills

     

Senate Chair David Warne​ thanked the representatives for their presentation and asked if there were any questions for them.

 

 

 

Junior Senator ​Kyle Andrews​: Since you know that there was a French club, what are you guys going to do to make sure it remains successful?
Anna: We are sophomores, so we are going to be here for a few years. We also spread out the leadership which will hopefully keep the club going.

 

Hearing no more questions, ​Senate Chair David Warne​ thanked the representative for his time and excused him.

 

Senate Chair David Warne​ invited representatives from The Scholarship Advice Organization to present their RSO to the Senate. Their presentation is succinctly summarized below:

  • Goal: to provide students the opportunity to receive personalized guidance throughout the scholarship application process, focusing on allowing every student to present their strongest abilities.

  • Bi-weekly meetings.


Senate Chair David Warne​ thanked the representatives for their presentation and asked if there were any questions for them.

 

Sophomore Senator ​Raul Orellana​: I know the One-Stop office has a binder for this.

Angel: That is our ultimate vision. I heard about the infamous scholarship binder. They also have outdated information in there. We want a database to help out because the Santa Clara website just has SCU scholarships on it.

 

Sophomore Senator ​Abby Alvarez​: Is it primarily going to be students helping students?
Angel: So, there will be two sides to this club. One stop will be the professional side and club meetings will mainly be for emotional support.

 

Hearing no more questions, ​Senate Chair David Warne​ thanked the representative for his time and excused him.

 

Senate Chair David Warne​ invited representatives from the Southeast Asian Student Association to present their RSO to the Senate. Their presentation is succinctly summarized below:

  • Goal: to promote southeast Asian culture and traditions by bringing in students who identify as southeast Asian as well as those interested in exploring the diverse cultures that make up the region.

  • Organizing on campus cultural events.

Senate Chair David Warne​ thanked the representatives for their presentation and asked if there were any questions for them.

 

Senior Senator ​Vidya Pingali​: So how many people do you have interested in this club? Matthew: At the time we signed up, we had 15. So right now, we are between 15-20. I found 33 from these countries but I’m not sure how accurate that is. Also, there are many people just interested in learning more about the culture.

Christopher: We don’t know many alumni or upperclassmen from these countries and there isn’t a way to get to know them. This club aims to bring all of those people together.

 

Sophomore Senator ​Justin Chan​: Do you guys aim to become an MCC organization?

Matthew: Yes.

 

Senior Senator ​Erik Echeona​: Have you discussed this at length with the MCC?

Matthew: No, we have not.

Senior Senator ​Erik Echeona:​ There is a potential conflict with APSU, could you discuss that?
Matthew: APSU is a broad region and the point of a cultural club is so that people can come and share similar experiences and be themselves. The importance of having a smaller club that is more region specific is that people who show up see more of themselves and feel more comfortable.

 

At-Large Senator ​Emi Bellwood​: How do you plan on marketing this to other students who are part of these other clubs?
Matthew: There are a lot of students from Indonesia and Singapore who are interested in our club. I don’t think we will have a problem with that. The club is meant not just to learn about each individual country itself but see what these countries have to offer. So, having a reference or place they can talk about learning about these countries like Singapore where they might eventually work nearby is pretty useful for them.

 

New Bylaw: Chief of Staff

 

Senate Chair David Warne​: So, we changed the name from Executive Staff to Chief of Staff.

 

Chief Justice Emily Yekikian​: We changed the name because we decided not to make it an executive position. It is under the executive but not a cabinet position. They are not going to be on what you think of as exec. This position would be like my associate justices.

 

Tedd Vanadilok​: If people are thinking about stipends, ASG has around 50 positions, and only 14 receive stipends.

 

Senior Senator ​Vidya Pingali​: If they’re helping our president and vice president, then are their stipends decreased?
Emily Yekikian: No, this position does not receive a stipend.
David Warne: If CSO advisors decide the workload is high enough to receive a stipend then they will reevaluate.

 

At-Large Senator ​Mika Philip​: Can you clarify the appointment section?
David Warne: They will be appointed when the new Vice President and President are elected.

 

At-Large Senator ​Mika Philip​: So, they are transitioned with executive staff?

David Warne: They are appointed the same way we appoint the other positions.

 

Sophomore Senator ​Abby Alvarez​: I’m confused on the name, because there isn’t a chief of the staff.
Emily Yekikian: We can change the name, it’s miscellaneous.

 

At-Large Senator ​Allie Bare​: I like the name chief of staff because our whole thing is not mirroring the U.S. government.

 

Senior Senator ​Vidya Pingali​: So, was there some kind of precedent that led to this> We don’t even have a vice president yet but we’re starting this position?
David Warne: Generally, because the president and vice president have a lot of work to do that can be transferred to another person. Things like calling the space we use for retreat, things like fielding emails from first years who are running for elections.

 

Senior Senator ​Vidya Pingali​: So, was Jawala super swamped? Is it because past vice presidents have been swamped?
David Warne: So, the position is for the president and vice president.
Emily Yekikian: The position would help implement and execute more ideas on the platform.

 

Sophomore Senator ​Justin Chan​: So, I’m ok with the Executive Staff thing, many operational things that blocks them from doing bigger and better things. It seems like the president and vice president might just elect a friend or find a friend. I feel like it’s going to be a lot of work though, are there students willing to put in this dedication? Emily Yekikian: They’re not going to be a servant, they will have things to do to help implement these projects. They won’t even be answering emails, the vice president has to do that. They would be an active member of the student government.

 

Junior Senator ​Kyle Andrews​: Regarding the appointment process, I think it should be open to the entire student body like all other processes.
Emily Yekikian: That’s how it would be. For my position for example, it was open to anybody.

 

Sophomore Senator ​Raul Orellana​: So, the outgoing executive staff, just change it to chief of staff to keep the consistency.
Sophomore Senator ​Justin Chan​: We should at least appoint the new vice president first and then Sahil and the vice president can present on why they need this position.

 

Senior Senator ​Erik Echeona​: My main question is about the agency versus assistant role. Do they have a particular amount of agency, voting power, or are they just specifically doing what they’re told to do?

 

At-Large Senator ​Allie Bare​: I was concerned about the servant aspect. This could potentially devolve to having an ASG exec email and I have concern for what they would end up doing. I would like a more concerted list.

 

Senate Chair David Warne​: It looks like we’re not ready to vote.


Sophomore Senator ​Raul Orellana​: Quick question: It says you must be currently enrolled in one course. Can they be considered part-time?

 

Senate Chair David Warne​: I’m going to end it there. Emily and I will pass your concerns on to Sahil and the new vice president. We will bring it back next week.

 

6. SPECIAL ORDERS OF BUSINESS

 

Confirmation and Swear-In of ComDev positions

 

Senate Chair David Warne​ invited the candidates to the front of the room and asked them to introduce themselves and state why they are interested in the position.

 

Spencer: I will be going for Traditions Chair. I will work with athletics on spirit events such as Bronco game days as well as give away stuff outside Benson. I also want to do a charity concert to bring people together for a cause with music.

 

Quincy: I am the incoming City and Neighborhood Relations Chair. I am hoping to increase visibility about the new housing ordinance and bring some clarity on that. I would act as a liaison between community members and students here.

 

Katia: I am applying for off campus safety chair. I did this last year and enjoyed it. I worked on the educated partier program where we give out partier packs and the houses have to listen to EMTs and other groups on how to be safe when not on

campus.

 

Senate Chair David Warne​, hearing no questions, asked the candidates to leave the room. Following their departure, he asked the Senate for questions, comments, or concerns regarding the candidates. Hearing none, ​Senate Chair David Warne​ asked for a motion to white ballot. The motion to white ballot was given by Junior Senator Kyle Andrews​ and seconded by At-Large Senator ​Allie Bare​. ​Senate Chair David Warne​ then asked for a motion to vote. The motion was given by Junior Senator ​Kyle Andrews​ and seconded by Sophomore Senator ​Justin Chan​. ​Pro-Tempore Cat Bick took roll and the candidates were confirmed.

 

Senate Chair David Warne​ invited the candidates back to the front of the room to be sworn in by ​Chief Justice Emily Yekikian​.

 

Confirmation and Swear-In of Junior Senator position

 

Senate Chair David Warne​ invited the candidate to the front of the room and asked him to introduce himself and state why he is interested in the position.

 

Zachary Meade: Hi I am a transfer student, so it is my first year at SCU. I have only been here for four weeks which is kind of wild. I went to Cal State East Bay up in Hayward and was really involved in student government. I started out as an intern my first year and learned a lot about how that student government was structured and its relationship to the university. It gave me a lot of experience to jump into two different committees that year. I was on the Legislative Affairs Committee, where I distributed information to the students as well as drafted responses to different legislation. I also worked on the finance committee which does a lot of what your SAC committee does. For my second year, I got appointed as Sustainability Affairs Director. Our student government has a board of directors which functions as its own nonprofit organization. I worked with the University Sustainability Department through the administration. We organized Earth week events and helped promote sustainability on campus. I got to work on institutional documentation and something that I got obsessed with is parliamentary procedure.

 

Senate Chair David Warne​ asked if there were any questions for the candidate.

 

Senior Senator ​Erik Echeona​: It sounds like you have loads of relevant experience, any project ideas?
Zachary Meade: I do have one very specific goal. To work on the stability of procedure in this organization. I love procedure and how the structure of a meeting can affect something like legitimacy. Having good procedure that is consistently applied can improve legitimacy. I want to create a standing rules document with the Senate Chair and Parliamentarian. That would be a project I would like to work on.

 

Senior Senator ​Vidya Pingali​: We have some problems with retention rate. People tend to drop out when it is not what they think it is. How can you guarantee that you won’t leave if it is not for you?
Zachary Meade: So, Robert's Rules of Order is a ridiculous thing to be obsessed with. The stuff that I worked on at Cal State East Bay will probably die. IF we create this document, there is no guarantee that students will keep it going. I know certain traditions and norms, so if it’s not something that Senate would like to work on, that is a reason to not vote me to be a senator. But if it is something that you guys would like to work on, that would be a reason to vote for me.

 

At-Large Senator ​Emi Bellwood​: So, you are to be appointed as a junior class senator, so outside of ASG logistics, what do you see as future ideas to make an impact and add value?
Zachary Meade: The nice thing is that it is open for me. As a transfer student, I want to work on projects for transfer students. For instance, creating an event around transfer student resources.

 

At-Large Senator ​Allie Bare​: We do want to communicate our legitimacy to the student body. Do you have any interest in working on something like that? Or have any ideas on how to communicate updating the rules to the rest of the student body?
Zachary Meade: That’s a really interesting question. I think a little bit of both are at fault. It’s also difficult to get a long-term project in. I think what helps students connect with student government is when they see we are advocating on their behalf. I can count on our organization to respond to an issue and take it to the university as a representative. The student government can do its part, but it also matters that the campus culture cares about that. There are also projects available with that, such as posting agendas etc.

 

Senate Chair David Warne​, hearing no questions, asked the candidate to leave the room. Following his departure, he asked the Senate for questions, comments, or concerns regarding the candidate.

 

Sophomore Senator ​Raul Orellana​: That is a good point about the agenda. We could do better about getting it posted earlier.

 

At-Large Senator ​Emi Bellwood​: A lot of this seems like you guys could work on rather than having someone appointed as class senator who would take on a logistical role.

Parliamentarian Eduardo Ruano​: There is a duality to that. He would serve his function as a junior senator and then also start this individual project. The fact is that it is not just him being elected to do this. He has to work with his class as well as on this project.

 


Junior Senator ​Kyle Andrews​: I’m worried that he will get tired of this. We have tried this in the past, Alex Perlman tried to do that. I’m worried that we won’t be what he thinks we are going to be.

David Warne: I was also worried, but he is very concerned about student advocacy.

Eduardo Ruano: He has the passion and the experience. There is the possibility of that happening but who is to say that wouldn’t happen to one of us sitting here.

 

At-Large Senator ​Mika Philip​: Did he propose other projects?
David Warne: He would like to do things for transfer students. Also he mentioned being here for four weeks, so he has a clean pair of eyes as to the culture of this school and what it needs.

 

At-Large Senator ​Allie Bare​: I want to point out that we are going to have a hard time finding junior senators. I think he does seem really interested in doing this and found belonging with student government at his last school. Also, he does have a definite interest in transfer students.

 

Sophomore Senator ​Raul Orellana​: It was really good to see him interested in structure and be more transparent in our structure. He is very serious about this. I know him as a person and think his involvement in ASG will help a lot. We should vote him in because he knows a lot about what this organization can look like in the future.

 

Sophomore Senator ​Justin Chan​: Going off of that, with us overhauling SAC, we could use more thought like Zachary’s.

 

Hearing no more questions or concerns, ​Senate Chair David Warne​ asked for a motion to vote. The motion to vote was given by At-Large Senator ​Allie Bare​ and seconded by Junior Senator ​Amber Wang​. ​Pro-Tempore Cat Bick​ took roll and the candidate was confirmed.

 

Senate Chair David Warne​ invited the candidate back to the front of the room to be sworn in by ​Chief Justice Emily Yekikian​.

 

Confirmation and Swear-In of the Election Committee

 

Senate Chair David Warne​ invited the ​Pro-Tempore Cat Bick​, Sophomore Senator Raul Orellana​, Junior Senator ​Kyle Andrews,​ Sophomore Senator ​Abby Alvarez​, and to the front of the room.

 

Senior Senator and Election Committee Chair ​Erik Echeona​: The Election Committee is comprised of four members that assist exec with election procedures, including possible violations.

 

Sophomore Senator ​Justin Chan​: What happens spring term if the members of the committee want to run.
Erik Echeona: The members do not stay forever, they can run.

 

Senate Chair David Warne​, hearing no questions, asked the candidates to leave the room. Following their departure, he asked the Senate for questions, comments, or concerns regarding the candidates. Hearing none, ​Senate Chair David Warne​ asked for a motion to white ballot. The motion to white ballot was given by At-Large Senator Mika Philip​ and seconded by Senior Senator ​Erik Echeona​. ​Senate Chair David Warne​ then asked for a motion to vote. The motion was given by At-Large Senator Allie Bare​ and seconded by Senior Senator ​Erik Echeona​. ​Parliamentarian Eduardo Ruano​ took roll and the candidates were confirmed.

 

Vice President Appointment

 

Senate Chair David Warne​ invited Charlie Douille, the candidate for Vice President, to the front of the room once again for questions from the Senate.

 

Senior Senator ​Vidya Pingali​: I know there were some questions regarding you being an NR, is it a lot of work that has helped you or hasn’t been that much work?
Charlie Douille: It is not many day to day tasks. But I have been involved in Res life for a while now. I was a CF in swig first and all of this experience has allowed me to build a community and handle sensitive problems.

 

At-Large Senator ​Mika Philip​: Is there one project that you would work on with Sahil and one without Sahil?
Charlie Douille: I would like to work with Sahil on everything so we are a united front. One thing we will work on together is the retreat planning. It is important to be on the same page. Something I personally think would be interesting is a quick video about the student body that shows diverse people talking about mental health in order to normalize the stigma.

 

At-Large Senator ​Allie Bare​: Is there anything you hope to add to the platform that Maria and Sahil ran on?
Charlie Douille: I want to also focus on equitability beyond