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Senate Meeting Minutes :: 10.3.19 :: Week 2

October 25, 2019

Minutes of the SCU Student Senate Meeting October 3r​d, 2019

 

Members Present:

 

Senate Chair:​ David Warne
Senate Chair Pro Tempore​: Cat Bick

Parliamentarian:​ Eduardo Ruano

 

Sophomore Senators:​ Abby Alvarez, Justin Chan, Raul Orellana, Luke Paulson

Junior Senators​: Kyle Andrews, Amber Wang
Senior Senators:​ Cam Bick, Erik Echeona, Rhaghaav Kanodia, Vidya Pingali, Owen Weir

Career Development​: Emi Bellwood

Academic Improvement​: Christian Phillips

Ideological Inclusion​: Allie Bare
Health and Wellness​: Melanie Sam

Greek Relations​: Duncan McDonell

Diversity and Inclusion​: Ifeanyi Ifediba

Commuter/Transfer Students​: Mika Philip

 

 

1. CALL TO ORDER

 

Senate Chair David Warned called the October 3r​ d​, 2019 meeting of the Santa Clara University Student Senate to order at 7:00pm in the Wiegand room of Vari Hall. Senate Chair David Warne invited a Senator to recite the invocation.

 

2. ROLL CALL

 

Senate Chair Pro Tempore Cat Bick took roll at 7:03pm.

 

3. APPROVAL OF THE AGENDA

 

Senate Chair David Warne asked the Senate to consider the agenda for the current meeting. Hearing no objections, he asked for a motion to approve the agenda. Junior Senator ​Kyle Andrews​ motioned to approve the minutes and Sophomore Senator ​Justin Chan ​seconded the motion.

 

4. APPROVAL OF THE PREVIOUS MINUTES


Senate Chair David Warne​ asked the Senate to consider the previous meeting minutes and requested questions and comments related to the minutes. Hearing none, he asked for a motion to approve the minutes. At-Large Senator Mika Philip​ motioned to approve the minutes and Senior Senator ​Erik Echeona seconded the motion.

 

5. SPECIAL ORDERS OF BUSINESS

 

Guest Speaker​: Jeanne Rosenberger

 

Senate Chair David Warne​ invited Jeanne Rosenberger – Vice Provost for Student Life and Dean of Students. Her presentation is summarized succinctly below:

  •  She suggested multiple project ideas for the Student Senate to collaborate

    on

    • For the FOC Committee, work on the overflow of Amazon packages

    • Install more hot and cold filtered water stations so that the RSOs

      don’t have to pay to have water delivered for their events

  • She also discussed the new program review for the Career Center as well as

    the Interim Provost and Dean searches.

  • Further, she indicated that she would like to help identify guest speakers for

    Senate

Senate Chair David Warne​ thanked Jeanne Rosenberger for presentation and opened the floor to any questions.

 

Senate Chair David Warne​: So, you’ve worked with several ASGs in the past. I’m wondering what are some of the pitfalls in projects and how senators have overcome them?
My advice would be to do your homework and develop a limited agenda. New leaders often come in and life hits which causes them to get derailed. As you think about your committee or particular role, think about a few things you want to do. For you homework, I or Ted can be a resource. One of the criticisms for student leaders is that they don’t have the fully story for topics. Before you advance something, find out what has been done before you. If you have an idea, ask one of us, has this been tried before? The other is, every Jesuit school, has a Senate exactly the same format. It is super easy to access information regarding what they have tried before and or reach out to ask if they have done a certain initiative. Another plug is for AS buddies, the longstanding program, which matches one of the leaders in ASG with a university administrator.

 

6. NEW BUSINESS


Confirmation and Swear in of Downtown Planning Commission Representative

 

Senate Chair David Warne​ invited Hiwad Haider to the front of the room and asked him to introduce himself and state why he is interested in the position. Hiwad clarified that he is the Downtown Planning Commission candidate and he is interested because he is going to miss a lot of the responsibilities of Senate but wants to utilize communication and organization skills to be a bridge to the conversations that are going to happen. ​Senate Chair David Warne​ asked if there were any questions for the candidates.

 

Senior Senator ​Erik Echeona​: Do you have any suggested stores or restaurants for the Commission?
Hiwad Haider: That very point is why I want to be on the Commission. A student wants to see a change, I want to know about it.

 

At-Large Senator ​Allie Bare​: Are you interested in a bowling alley at all?

Hiwad Haider: I think it’s a very fun and sustainable activity. I’ve heard that something students used to have.

 

Senate Chair David Warne​ hearing no more questions or concerns, asked the candidate to leave the room. Following his departure, he asked the Senate for questions, comments, or concerns regarding the candidates. Hearing none, Senate Chair David Warne​ asked for a motion to vote. The motion to vote was given by Senior Senator ​Erik Echeona​ and seconded by Sophomore Senator Luke Paulson​. ​Pro-Tempore Cat Bick​ took roll and the candidate was confirmed.

 

Senate Chair David Warne​ invited Hiwad Haider back into the front of the room to be sworn in by ​Chief Justice Emily Yekikian.

 

Confirmation and Swear-in of Associate Justices

 

Senate Chair David Warne​ invited candidates for the Judicial Branch, Jonathan Herrera, Semi Williams, Rob Zintl, and Jasmin Jimenez, to the front of the room to introduce themselves.

 

Jonathan Herrera: Hi, I am a senior, and I want to be on judicial because I want to uphold the ASG bylaws and make sure that everything that we do is done in equity and fairness.

 

Semi Williams: Hi, I am also a senior. I was an associate justice last year and I like the job and care about ASG.

 

Jasmin Jimenez: I am a transfer student majoring in Spanish and Psychology. I want to be more involved in the school and more representation in the Latinx community and transfer students and would be helpful in that area.

 

Senate Chair David Warne​ asked if there were any questions for the candidates.

 

Senior Senator ​Rhagaav Kanodia​: What ways do you think you can contribute being an associate justice?
Jonathan Herrera: I have been involved on campus a lot and haven’t been involved on the ASG level, so I have heard a bunch of comments and been around other club members. I can offer a lot of their input and use my position to voice their opinions.

Jasmin Jimenez: Coming from Latinx community, not a very highly represented area, I think my voice would be important to help them voice their problems and concerns at Santa Clara.

 

Sophomore Senator ​Raúl Orellana​: Have you ever had experience in student government or leadership roles?
Jasmin Jimenez: Not in student government because I was working full time and going to classes. Now that I do have time, I want to be involved and grow and be of help to Santa Clara.

 

Senate Chair David Warne​, hearing no more questions or concerns asked for a motion to white ballot. The motion to white ballot was given by Sophomore Senator ​Justin Chan​ and seconded by Junior Senator ​Kyle Andrews​. ​Senate Chair David Warne​ then asked for a motion to vote. The motion to vote was given by At-Large Senator ​Allie Bare​ and seconded from Junior Senator ​Kyle Andrews​. ​Pro-Tempore Cat Bick​ took roll and the candidates were confirmed.

 

Senate Chair David Warne​ invited Jonathan Herrera, Semi Williams, Rob Zintl, and Jasmin Jimenez back into the front of the room to be sworn in by ​Chief Justice Emily Yekikian​.

 

Confirmation and Swear-in of Civic Engagement Chair

 

Senate Chair David Warne​ invited Ellie Lewis to the front of the room and asked her to introduce herself and state why she is interested in the position.

 

Ellie Lewis: I was the civic engagement chair last year and would like to hold the position again. I put on the Vote Baby Vote event and worked on the scroll with Vidya. I am passionate about people voicing their ideas and excited about this year with the debates.

 

Senate Chair David Warne​ asked if there were any questions for the candidate.

 

Senior Senator ​Rhagaav Kanodia​: What are your plans for the debates?
Ellie Lewis: We have viewing parties, and I want to get more clubs involved. I just want people to voice their opinions. Right now, people are in their own lane voicing their ideas, but I want them in the same room talking together.

 

Senior Senator ​Cam Bick​: Do you plan on using the hype squad to stir the pot?

Ellie Lewis: I don’t know, you have to ask Ted, it's currently being debated on right now. I have some friends that will hype it up anyways.

 

At-Large Senator ​Ifeanyi Ifediba​: Where are the viewing parties held?
Ellie Lewis: The larger ones in the library as well as Benson. I want to also use the Bronco and get some snacks.

 

Senate Chair David Warne​, hearing no more questions asked the candidate to step out of the room. Following her departure, he asked the Senate for questions, comments, or concerns regarding the candidate.

 

Sophomore Senator ​Luke Paulson​: Ellie is awesome! Super positive!

 

Senate Chair David Warne​, hearing no more comments or concerns, asked for a motion to vote. The motion to vote was given by Junior Senator ​Kyle Andrews and seconded by At-Large Senator ​Ifeanyi Ifediba​. ​Pro-Tempore Cat Bick​ took roll and the candidates were confirmed.

 

Senate Chair David Warne​ invited Ellie Lewis back into the front of the room to be sworn in by ​Chief Justice Emily Yekikian​.

 

Confirmation and Swear-in of Marketing Chair & Social Media Chair
 

Senate Chair David Warne​ invited the candidates Kate Padrnos and Mackenzie Bartz to the front of the room to introduce themselves.

 

Kate Padrnos: I’m a sophomore, and I hope to be the Marketing Chair. I’m very passionate about Marketing and comfortable with the software to create social media as well as media on the TVs in Benson. This is my ninth consecutive year in some kind of associated government.

 

Mackenzie Bartz: I’m a senior and I want to be the Social Media Chair. I ran for VP in the spring and want to increase awareness of what students are doing on ASG and Exec.

 

Senate Chair David Warne​ asked if there were any questions for the candidates.

 

Senior Senator ​Rhaagav Kanodia​: There is a huge lack of awareness about ASG events, how can you attract more people? What would you do differently?

Mackenzie Bartz: I plan to do Senator spotlights, as well as an ASG Instagram takeover to utilize self-promoting. The social media is usually pretty last minute, so I want to be more prepared and more centered around student involvement. Kate Padrnos: Students are becoming more immune to marketing efforts because it’s always emails and social media. So, I want to come up with more ways that are different and break the traditional ways of marketing. I want to utilize more in your face ways in order to get people to realize that things are happening so they can be part of it. Chalking might be a good way because people tend to look at that. I also want to explore more sustainable ways too but figure out different methods than just emails.

 

Senate Chair David Warne​, hearing no more questions or concerns, asked the candidates to leave the room. Following their departure he asked the Senate for questions, comments, or concerns regarding the candidates. Hearing none, Senate Chair David Warne​ asked for a motion to white ballot. The motion to white ballot was given by At-Large Senator ​Allie Bare​ and seconded by Junior Senator ​Kyle Andrews​. ​Senate Chair David Warne​ then asked for a motion to vote. The motion to vote was given by Junior Senator ​Kyle Andrews​ and seconded by At-Large Senator ​Emi Bellwood​. ​Pro-Tempore Cat Bick​ took roll and the candidates were confirmed.

 

Senate Chair David Warne​ invited Mackenzie Bartz and Kate Padrnos back to the front of the room to be sworn in by ​Chief Justice Emily Yekikian​.

 

Confirmation of Election Committee Chair

 

Senate Chair David Warne​ invited the candidate Senior Senator Erik Echeona to the front of the room to introduce himself.

 

Erik Echeona: So, I’m nominated for the role of Election Committee Chair which normally belongs to the Vice President, but someone has to fill it at least until we get one. The Election Chair is in charge of chairing elections. I would be in charge of running election information meetings next week as well as being a resource to anyone running as well as looking into any problems that arise with elections. I understand the election process as I have run for ASG for three years.

 

Senate Chair David Warne​ asked if there were any questions for the candidate.

 

Senior Senator ​Vidya Pingali​: How will you encourage people to vote?

Erik Echeona: It’s not really the Election Committee’s charge, that’s more PR.

 

Senior Senator ​Rhaagav Kanodia​: Is this position only in place until we get a new VP?
Emily Yekikian: The position will act as the interim chair until we get a new VP, then they will work in conjunction.

 

Senate Chair David Warne​, hearing no more questions or concerns, asked the candidates to leave the room. Following their departure, he asked the Senate for questions, comments, or concerns regarding the candidates. Hearing none, Senate Chair David Warne​ asked for a motion to vote. The motion to vote was given by Sophomore Senator ​Justin Chan​ and seconded by Senior Senator Owen Weir​.

 

Introduction of the new Vice-Presidential Candidate:

 

Senate Chair David Warne​ invited the vice-presidential candidate Charlie Douille to the front of the room to introduce himself.

 

Charlie Douille: I am a senior studying finance and political science with minors in MIS and Sustainability. I served on ASG the last two years on Comm Dev. My biggest passions are getting to know those around me. I have spent the last three years in residential life and been able to build meaningful relationships as well as done a variety of programs in sustainability and social justice. I have many ideas for how to improve retreats and elections. I want to have more visibility in elections and work with the marketing team to increase awareness other than just chalking. I also want to make it more attractive for students to run by attending club meetings and convincing students to run for ASG. Another idea I want to explore is a video campaign related to mental health stigma

which focuses on people from diverse groups by having them talk about their experience with mental health. I am excited to continue serving as a positive role model and look forward to advocating for sustainability and social justice.

 

Senate Chair David Warne​ asked if there were any questions for the candidate.

 

Sophomore Senator ​Abby Alvarez​: Is your passion for social justice from mental health work?
Charlie Douille: I have an interest in working with CSOs, Rainbow Resource, MCC, etc. I also want to unify campus in more of a way. From the campus climate there is an apparent lack of belonging and I want to do a cross program and have different groups learn about one another.

 

Sophomore Senator ​Raúl Orellana​: Given that you are an NR, how are you going to manage your time?
Charlie Douille: Being an NR is not like being a CF. It’s not too much of a time commitment. I can serve both roles concurrently.

 

At-Large Senator ​Allie Bare​: Do you think you’ll be able to draw from your NR position?
Charlie Douille: Yes, absolutely. I am already used to cross programming and having access to upperclassmen programming would be very helpful.

 

At-Large Senator ​Christian Phillips​: Just curious, how many hours per week are required from an NR?
Charlie Douille: Contractually 10-15, realistically 5-10.

 

Sophomore Senator ​Justin Chan​: There seems to be a lack of communication between ASG and outside organizations as well as different branches. How do you plan to tackle that?
Charlie Douille: I want to use retreats to discuss problems because clearly there was a disconnect. It would be valuable to provide each other feedback and support for one another. I think maybe encouraging other branches to attend Senate more often and would love to work with marketing for external organizations.

 

+$1000 Presentations

 

Senate Chair David Warne​ invited representatives from SHPE to present their proposal for +$1000 to the Senate. Their presentation is succinctly summarized below:

  • The country’s largest gathering of Latinx students and professionals in STEM

  • It’s taking place 10/30 to 11/3 in Phoenix, AZ

  • Voted outstanding RSO of the year last year

  • Improves STEM pipeline for hispanic students

 

 

Senate Chair David Warne​ thanked the representatives for their presentation and asked if there were any questions for them.

 

 

Hearing none, ​Senate Chair David Warne​ thanked the representatives for their time and excused them.

 

Senate Chair David Warne​ invited representatives from the National Society of Black Engineers (NSBE) to present their proposal for +$1000 funding to the Senate. Their presentation is succinctly summarized below:

  • Fall regional conference in Burlingame

  • Goal: increase the number of culturally responsible black engineers

  • Take about 10 people with an emphasis on underclassmen

     

Senate Chair David Warne​ thanked the representatives for their presentation and asked if there were any questions for them.

 

Senior Senator ​Rhaagav Kanodia​: Why take 10 if the budget says 17? Representative: We have a budget for 17 but want a minimum of 10 people. Ideally, we would like to take the entire club.

 

At-Large Senator ​Ifeanyi Ifediba​: Is it true that you have 27 and the most members in NSBE?
Representative: Yes, we have the most members of any NSBE chapters.

 

Hearing no more questions, ​Senate Chair David Warne​ thanked the representatives for their time and excused them.


Senate Chair David Warne​ invited representatives from the Associated General Contractors (AGC) to present their proposal for +$1000 funding to the Senate. Their presentation is succinctly summarized below:

  • Attend Associated Schools of Construction competition

    • Largest constructions competition on the West Coast

  • Improves the quality of constructions and protects the public’s interest

 

Senate Chair David Warne​ thanked the representatives for their presentation

and asked if there were any questions for them.

 

Sophomore Senator ​Justin Chan​: When you say Bon Apétit sandwiches and pizza, would you order those and bring them to the conference?

Representative: We are providing students dinner throughout the year when training for the competition

 

At-Large Senator ​Mika Philip​: What percentage of funding is covered?

Representative: Cover 100% of for members

 

Senior Senator ​Owen Weir​: Is this a quarterly event?
Representative: We compete halfway throughout the year. So about a quarter and a half.

 

New RSO Presentations

 

Pro-Tempore Cat Bick​ invited representatives from ROTC Cadet Club to present their RSO to the Senate. Their presentation is succinctly summarized below:

  • Goal: Host social activities, collaborations, volunteering, and fundraising as an official avenue to build social relationships.

  • Precedent from other schools

  • Cadets disconnected from campus life

     

Pro-Tempore Cat Bick​ thanked the representatives for their presentation and asked if there were any questions for them.

 

At-Large Senator ​Mika Philip​: Why do you want to become an RSO?

Representative: We are bound by the fact that ROTC is a government organization and we can’t raise any money. We want to hold all of these events but we are not able to raise money for them.

 

At-Large Senator ​Emi Bellwood​: Have you reached out to military members on campus and not part of ROTC.? Is there any inclination of them wanting to join this? How are you planning on getting them interested?
Representative: There is a veterans’ institution that we approved in the spring that does a lot with focus groups for PTSD, so we aren’t going to touch that. This club brings together ROTC socially and wants to integrate into the greater RSO community.

 

Senior Senator ​Rhaagav Kanodia​: Any word from professors who would come?

Representatives: Yes, professors of military science are active duty members and we want to use students as a liaison to bring them into campus more.

 

Hearing no more questions, ​Pro-Tempore Cat Bick​ thanked the representatives for their time and excused them.

 

Senate Chair David Warne​ invited representatives from Surf and Beach Club to present their RSO to the Senate. Their presentation is succinctly summarized below:

  • Goal: promote the sport of surfing in a positive manner and go to beaches and host beach cleanups

  • Open to surfers of all levels
     

Senate Chair David Warne​ thanked the representatives for their presentation and asked if there were any questions for them.

 

Sophomore Senator ​Justin Chan​: Into the Wild does surfing, you have differentiated yourself, but have you thought about partnering with them?

Representative: They are no longer doing any surf trips actually.

 

At-Large Senator ​Allie Bare​: How do you decide which surf boards and wetsuits to buy?
Representatives: We only buy foam boards that are super affordable and durable. They last about six years. For wetsuits, we already have six that can be loaned out. There are also beach rentals available.

 

Senior Senator ​Vidya Pingali​: Where will you store equipment?

Representative: We have a gigantic parking shed in the back of our house. People will sign in and sign out boards so we can keep them in the back of our house.

 

Hearing no more questions, ​Pro-Tempore Cat Bick​ thanked the representatives for their time and excused them.

 

Senate Chair David Warne​ invited representatives from Google Developer Student Club to present their RSO to the Senate. Their presentation is succinctly summarized below:

  • Goal: Developer Student Club bridges the gap

  • Program presented by google developers

  • Any major interested in becoming a developer can grow knowledge and build solutions for local businesses

Senate Chair David Warne​ thanked the representatives for their presentation and asked if there were any questions for them.

 

Senior Senator ​Cam Bick​: Can you give an example of some successful projects?

Representative: One example is on the website, it helps students with disabilities at universities.

 

At-Large Senator ​Emi Bellwood​: How are the relationships fostered in order to solve business solutions and real-life problems?
Representative: It is decided by the leads where the needs lie.

 

At-Large Senator ​Christian Phillips​: Did it say membership was graduate and undergraduate?
Representative: That is correct.

 

New Bylaw Presentation for Executive Staff

 

Senate Chair David Warne​ invited ​President​ ​Sahil Sagar​ to the front of the room to present his new bylaw outlining a new Executive Staff position.

 

Sahil Sagar​: We wish to add another member to the executive team under the executive branch. Every other branch has a team of people, but exec is just VP and President. The position would be useful to have and diversify what we can do. It’s a pretty general position and the idea is to get more help for our positions and get more done with the one year we have.

 

Senate Chair David Warne​ thanked Sahil​ ​for his presentation and asked if there were any questions for him.

 

Junior Senator ​Kyle Andrews​: Under finance there is an office manager, is that one that finance needs, or can it be moved over?
Sahil Sagar: I think that they do. When it comes to doing reimbursements at the end of the year, it’s a lot of work. This role can even help that office manager when the time comes.

 

Sophomore Senator ​Raúl Orellana​: Is this person receiving a stipend? Is your stipend reduced because of the work they are doing?
Sahil Sagar: We didn’t talk about that but what do you guys think? This specific position does not have compensation.

 

At-Large Senator ​Allie Bare​: How are we going to be sure this position is not going to be overworked?
Emily Yekikian: Many of the duties are not transferable. The exec members have to respond to emails themselves and have to attend meetings. This would just be to help with extra work. This is a way of having someone to help with these projects.

Sahil Sagar: They won’t just be doing ridiculous amounts of paperwork.

 

Sophomore Senator ​Justin Chan​: How will appointment work? Will there be an application? Or people they already have in mind?
Sahil Sagar: It will be like any other appointed position. We have someone in mind but in the future, it would be like any other exec position where you get interviewed.

 

Senior Senator ​Erik Echeona​: The Student Body Vice President already has the election committee, so that portion of the bylaw isn’t super pertinent. Also, I find the 3 office hours per week superfluous.

 

Sophomore Senator ​Raúl Orellana​: All exec positions are compensated. We should probably offer them a small stipend if they have to hold office hours, etc.

David Warne: There is usually a one-year trial period for new positions like this to see if a stipend is necessary.

 

At-Large Senator ​Allie Bare​: Just wondering how many positions are you thinking of having?
Sahil Sagar: We were just thinking one.

 

7. Executive Updates

 

Cecilia Fan​ for ​Public Relations
● Please send pictures to put up on the website. There are also two positions open on the PR team.

 

Tarren Kramer​ for ​Community Development
● Housing ordinance meeting today that just happened. We answered any questions with the city council.

 

Nick Neihaus ​for ​Finance

● We need office helpers and we are not in debt.

 

Emily Yekikian​ for ​Judicial
● Not much besides the bylaw. Let me know if you have any questions about bylaws and drafting new bylaws.

 

President Sahil Sagar​:
● Inauguration is next week. On October 8t​ h​ we have Father O’Brien’s birthday party and we are doing an ASG comment blog from 5-7pm. There is a Provost and President Town Hall October 14t​ h​. It’s basically WINGS but for the administration. It is taking place from 4-5:30pm in the California Mission Room. Also fill out the ASG buddy list if you want to be paired up with someone from the administration.

 

8. Committee Updates

 

Amber Wang​ for ​SEC​:

● We’re still trying to find a suitable meeting time. But some project ideas are Java with Jesuits, Mixing it up with Fr. O’Brien, and a sustainability project that is already going on.

 

Vidya Pingali​ for ​FOC​:
● We are trying to revamp FOC by planning more events. Introducing Spook Week this October.

 

Erik Echeona​ for ​CUIC​:

● We are thinking of some potential projects for CUIC including SCU environmental policies, SCU Greek Life Relations, Alcohol on campus etc

 

Kyle Andrews​ for ​SAC​:
● Creation of an express RSO category and creating an outline for new RSO structure. Also, we are looking for a cool new name for SAC.

 

9. Announcements

 

Senate Chair David Warne​:

  • Anne McMahon emailed inviting all of Senate to go to an event with the

    peer visiting team. It’s on Monday, October 21s​ t​ from 2:15 5o 3pm in the Executive Conference Room. I will be plugging this for the next few Senates to remind you.

  • Also, Mandy emailed me about looking for someone to be on the Student Sustainability Advisory Board. It apparently meets monthly and wants to promote sustainability on campus. Any volunteers?

     

Sophomore Senator ​Raúl Orellana​:

  • The Sustainability Office is also looking for an ASG member. Let me know if you’re interested and I can email them back. So there is the board as well as a single position.

10. Adjournment


Senate Chair David Warne​ asked for a motion to adjourn the meeting. Adjournment was approved by At-Large Senator ​Mika Philip​ and seconded by Sophomore Senator ​Justin Chan​. ​Senate Chair David Warne​ called the October 3r​d​, 2019 meeting of the Santa Clara University Senate to a close at 8:40pm.

 

11. Roll Call

 

Pro-Tempore Cat Bick​ took roll at 8:40pm.

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