Senate Meeting Minutes :: 2.28.19 :: Week 8
Minutes of the SCU Student Senate Meeting February 28th, 2019
Senate Chair Alex Perlman
Pro-Tempore Mary Balestreri
Parliamentarian Ricky Matthews
First Year Senators:
1. CALL TO ORDER
Senate Chair Alex Perlman called the February 28th, 2019 meeting of the Santa Clara
University Student Senate to order at 7:00 pm in the Benson Memorial Center Williman Room .
Senate Chair Alex Perlman invited Sophomore Senator Nina Molanphy to recite the
2. ROLL CALL
Pro-Tempore Mary Balestreri took roll at 7:01 pm.
3. APPROVAL OF THE AGENDA
Senate Chair Alex Perlman asked the Senate to consider the agenda for the current meeting.
He requested questions and comments related to the agenda. Hearing none, he asked for a
motion to approve the agenda. At-Large Senator Jim O’Brien motioned to approved the
agenda and At-Large Senator Eduardo Ruano seconded the motion.
4. APPROVAL OF THE PREVIOUS MINUTES
Senate Chair Alex Perlman asked the Senate to consider the previous meeting minutes and
requested questions and comments related to the minutes. Hearing none, he asked for a
motion to approve the minutes. At-Large Senator Raul Orellana motioned to approve the
minutes and First-Year Senator Justin Chan seconded the motion .
5.SPECIAL ORDER OF BUSINESS
Guest Speaker: Bob Owen - Vice Provost & CIO
Senate Chair Alex Perlman invited Bob Owen to speak to the senate. His presentation is
summarized succinctly below:
- Areas of Focus for Job:
- Academic Technology: Information technology resources specialists help to
infuse technology into curriculum and the classroom
- Cyber information technology
- Enterprise applications - Ecampus, Peoplesoft (EPRS)
- 3.5 year plan to get SCU off of peoplesoft and transition to workday
- Information security office
- Need on campus for a robust wireless network. This summer we are replacing the
wireless access point
Senate Chair Alex Perlman thanked Bob Owen for his presentation and opened the floor to any
Senior Senator Rachel Wiggins : Can you speak to how our emails will work once we have
The email address is switched over to an alumni address. We are trying to decide
whether students can keep the @scu.edu email, or use an alumni address.
Senior Senator Kayla Williams : Given that the new STEM building will be the central hub for
technology, will you have to expand your department.
Not at this time. Engineering will take care of the plans, the new stem building will be
apart of our physical network, but as of right now they are on their own.
Junior Senator David Warne: What is the student facing side of peoplesoft?
Think about how you interact with ecampus. Workday is a cloud based system.
Peoplesoft was created in 1999. It was written with the technology that existed at that time and
was not meant for mobile devices. We have modified our system 13,000 times. We spend all of
our time keeping the dinosaur alives and it is hard to get the functioning system out to you.
Workday handles updates and backups. Better served, more reliable, better quality, and its
First-year Senator Hiwad Haider: What is the justification for the order of workday roll out?
We asked other institutions and CIO Colleagues using Workday what they
recommended. Everyone recommend HR First, and then FInance and then student in that
order. We are following best practice.
Senior Senator Claire Hulquist : Why did you choose Workday?
There are not a lot of system options. We put together a group of power users and
went to their conferences. We did our do diligence and looked at research and narrowed down
to Oracle and Workday. We brought Oracle and Workday on campus for a week each and
rated them on 80 different metrics. Workday came out on top. It was robust.
Sophomore Senator Sahil Sagar: Do you have any plans of implementing fiber options
We have fiber optics in our system currently. Fiber is faster than copper optics but we
aren't pushing the limits of copper. It's a fair question if we are going to spend money updating
because wireless networks are getting advanced. It may be that wireless can make physical
Senior Senator Eoin Lyons: Can you tell us about the creative portion of the Q & A part of your
When I got here in 2014, Information Services was not well thought of at all. You would try to
bring up a video and it wouldn't play. There was limited communication intransparency and
people were mad at the state of technology. I knew I had to fix the network first. I started
writing my emails to the campus community, they were straight forward. Who wants to read an
email from me and I thought people will stop me and ask for the brief version of the email. I
have to have the official formal part and then talk colloquially and create FAQs. At first they
were tame and then I decided to just go with it. You are more likely to read that then an
administrator telling you something.
Voting of Election Committee Member - Mark So
Senate Chair Alex Perlman asked candidate Mark So come forward and introduce himself to
the senate. He them opened the floor for questions.
First-year Senator Hiwad Haider: how can we increase voter turnout in ASG elections?
By putting Faces to who you are voting for. Make it happen in a public setting.
Hearing no further questions, Senate Chair Alex Perlman asked Mark So to step out of the
room while the Senate deliberated.
Junior Senator Mika Philip : He is very involves, especially for a senior
At-large Senator Jim O’Brien: Can you expand?
Junior Senator Mika Philip: He is a leader in a christian club that I am in and he recently started
Hearing no further questions, Senate Chair Alex Perlman called for a motion to vote. Senior
Senator Kayla Williams motioned to vote. The vote was seconded by At-large Senator
Eduardo Ruano . Pro-Tempore Mary Balestreri took roll and Mark So was confirmed and
sworn in by Judicial Pro-Tempore Matthew DeSimone.
+1000 RSO Presentations
Senate Chair Alex Perlman called up invited representatives from SCU Own it Summit,
Turning Point USA, and OMIS Student Network to present their +1000 requests to the senate.
Their presentations and corresponding questions are summarized succinctly below:
- SCU Own It Summit
Total Amount: $4.305.39
Amount Requested: $3,074.48
At-Large Senator Jim O’Brien : Given that this is your third year with the summit, have you
learned any lessons about spending that you have applied to this request.
I have seen this club grow and I have helped it grow. At some point you grow to
capacity. We reach out to the community and get small details covered, but we do need to
expand our spending at some point.
- Turning Point USA
At-Large Senator Raul Orellana: Why aren’t you doing any fundraising?
We aren’t familiar with doing fundraiser on campus and don’t feel that a
fundraiser would be substantial.
- OMIS Student Network
Junior Senator Vidya Pingali : Have you considered reaching out to departments to help cover
We are still in the process of gaining sponsorship from Ethics,the Dean of Business, and
other organizations on campus.
7. NEW BUSINESS
Open Constituent Forum
At this time, the senate opened up for a constituent forum. The comments made are
For the safety and privacy for all of those who spoke at the forum, names will not be included in this portion of the minutes.
Each person will have 3 minutes to speak. It will be 3 minutes per person to speak. I ask that
you respect the rules that we are putting in place. I don’t want to interrupt you. Senate is
recorded and will go public to the student body. For the senators, we have 15 minutes and 25
minutes maximum with motions. You have up to 2 motions.
I am a freshman from Santa Clara, I have know of this conflict growing up. Our students
deserve to hear from all sides. This Valentine's day it was my RSOs first tabling event. The
proceeds is for a second chance of life to unhealthy children in Israel. I was approached by SJP
and we had a very productive conversation and looked forward to having further
conversations. But they took further action. Do research for yourself and allow me to provide
you with my side of the conflict. I established SII because this conflict has been going on for
too long and it is more than having only one side on campus. I ask them to take this pain, a
pain that I share as well and look forward to establishing dialogue with my fellow broncos.
Let’s prove that we can exist together. If we can’t establish it here we cant establish it abroad.
SJP and SSI had a moderated discussion with Student Leadership. We appreciate the fact that
we are able to have the mediated discussion and with further discussion we can agree to a few
points and continue to have mediated discussions. These are just some of the issues and ideas
that we discussed and hopefully we can come to a more distinctive approach.
With no further commented, Senate Chair Alex Perlman called for a motion. Junior Senator
David Warne motioned to vote. The vote was seconded by Sophomore Senator Robbie
8. OLD BUSINESS
9. EXECUTIVE UPDATES
President Sam Perez : Alex, Eduardo, and Myself had a mediated conversation with SSI and
SJP to see what we could do in terms of making everyone feel safe. I wanted to create a setting
where everyone could achieve that. Both clubs could do something like statements or changes
to their constitution.
1. A bylaw that says if there is a major incident between the two clubs both executive
members would meet and discuss the issues with a mediator and ask if the student
body could be there as well
2. Communication bylaw: If any off campus organizations would come to help with
tabling, there needs to be comminiations.
3. A human rights statement in the preamble of SSI’s constitution.
None of these are set and up for discussion. They are open to making these changes In their
constitution and for SSI explicitly stating that they will not be using a watch list.
Sophomore Senator Ciara Moezidis : Since these are oral agreements what are the
consequences if one side does not comply?
President Sam Perez : They have to add it to their bylaw. If they violate their bylaw, it will go to
Judicial or CSI if necessary.
How can we mandate that they don’t use a watch list?
President Sam Perez : There are something where you can’t guarantee but the point of this
meeting is to mitigate this to the highest extent. We can’t get the complete guarantee but
that's the case with a lot of things. This isn't us advocating we are having the space for each
sides to advocate for themselves and though it was import to clear the air around the issues
and allow them to both have the conversation.
Junior Senator David Warne : We should focus on the fact that people from ASG calmed down
these clubs. It’s about the fact that they had the conversation.
Senior Senator Eoin Lyons : What will the national organization say about their bylaws?
President Sam Perez : Each chapter is a grassroot organization and they can make their own
Junior Senator Vidya Pingali : To clarify last week, they wanted to appeal?
President Sam Perez : These discussions are still going to happen. If it goes well and becomes
finalized and both parties agree there will be not referendum.
President Sam Perez : A referendum is a lot of work and getting thousands of students to vote
is difficult. Jeanne can still allow for them to be on campus. A referendum may not be the best
route. This might be the best route to make their members safe. They should feel comfortable if
they don't feel completely satisfied they can go forward. The referendum would come spring
First-year Senator Hiwad Haider : Is their advisor still a point of contention?
President Sam Perez :That person was not an advisor, Lori is. But this person is a concern
because he is associated with the club. But hence the bylaw for communication.
Senior Senator Leif Allmeroth: Does the communication require details?
President Sam Perez : They will not have to give specifics, just to let the other club know that
there will be off campus people coming.
Sophomore Senator Sahil Sagar: Shouldn't that be applied to all clubs since this is applied to
President Sam Perez :They still have to send in a form with CSI.
So then wouldn’t clubs like TPUSA or clubs with political affiliations have to let their
oppositions know too?
Tedd Vanadilok: They need to agree to put it in their constitutions. It’s up to the discretion to
the conservative and democratic clubs to put it in their constitution.
- Public Relations VP - bronco posi and difficult dialogues.
- Community Development VP- Monthly code enforcement meeting , welcome to finals
event , bubble soccer March 8
- Finance VP - 56% spent
- Chief Justice- Bronco pre law panel coming, tabling with comm dev.
- Vice President- Meeting with Marquita Coe was productive, proposal for until increase
March 11, figuring out a meeting with after internal senate meeting.
➢ President - Condom resolution is coming in 2 weeks
10. COMMITTEE UPDATES
- SAC: Discussion & vote of +1000s
● Intandesh 62.68% Requested $4945, $3100
● Global Medical Brigades 100%, Requested 6500 Recommended 6500
● Korean Student Association 52.3% requested $12,703.15 Recommend $6645
● Barkada of SCU 96.3% Requested $8000, Recommended $7700
● Igwebuike- 72.7% Requested $4626, Recomened $2635
● Ka Mana’o Hawaii 88.9% Requested $2816.48 Recommended $2506
● Santa Clara University Associated General Contractors- 26.4% Requested $3180,
Senate Chair Alex Perlman asked for a motion to white ballot. Senior Senator Leif Allmeroth
motioned to white ballot and Sophomore Senator Robbie Nunes seconded the motion.
Sophomore Senator Kyle Andrews motioned to vote and First-year Senator Allie Bare
seconded the motion. Pro Tempore Mary Balestreri took roll and the clubs were funded.
- Week 10 - bonding
- Renee Baumgartner wants to have a meeting with ASP representatives in the spring to
change the campus culture to around student spirit.
Senate Chair Alex Perlman called for motion to adjourn the February 28th senate meeting.
Senior Senator Kayla Williams motioned to vote and At-Large Senator Rory Pannkuk
seconded the motion.
13. ROLL CALL
Pro Tempore Mary Balestreri took roll at 8:37pm