Senate Meeting Minutes :: 2.7.19 :: Week 5

February 15, 2019

Minutes of the SCU Student Senate Meeting February 7th, 2019

Members Present:

Senate Chair Alex Perlman

Pro-Tempore Mary Balestreri

First Year Senators:

Allie Bare

Hiwad Haider

Kate Padrnos

Luke Paulson

Sophomore Senators:

Kyle Andrews

Ciara Moezidis

Nicholas Niehaus

Robbie Nunes

Sahil Sagar

Junior Senators:

Avery James

Shivani Gohil

Vidya Pingali

Mika Philip

David Warne

Senior Senators:

Leif Allmeroth

Claire Hultquist

Rachel Wiggins

Kayla Williams

At-Large Senators:

Nina Molanphy

Jim O’Brien

Raul Orellana

Rory Pannkuk

Eduard Ruano

Alejandro Sugerr

Amber Wang

Members Absent:

Justin Chan

Eoin Lyons

Sophia Smith

Ricky Matthews

1. CALL TO ORDER

Senate Chair Alex Perlman called the February 7th, 2019 meeting of the Santa Clara

University Student Senate to order at 7:00 pm in the Benson Memorial Center Williman Room.

Senate Chair Alex Perlman invited Sophomore Senator Nina Molanphy to recite the

invocation.

2. ROLL CALL

Pro-Tempore Mary Balestreri took roll at 7:01 pm.

3. APPROVAL OF THE AGENDA

Senate Chair Alex Perlman asked the Senate to consider the agenda for the current meeting.

He requested questions and comments related to the agenda. Hearing none, he asked for a

motion to approve the agenda. At-Large Senator Amber Wang motioned to approved the

agenda and First-Year Senator Hiwad Haider seconded the motion.

4. APPROVAL OF THE PREVIOUS MINUTES

Senate Chair Alex Perlman asked the Senate to consider the previous meeting minutes and

requested questions and comments related to the minutes. Hearing none, he asked for a

motion to approve the minutes. First-year Senator Allie Bare motioned to approve the minutes

and At-large Senator Eduardo Ruano seconded the motion .

5.SPECIAL ORDER OF BUSINESS

Guest Speaker: Jill Rovaris - Director of the Cowell Center

Senate Chair Alex Perlman invited the Guest Speaker, JIll Rovaris, to the front of the senate to

give his presentation. Her presentation is summarized succinctly below:

- CAPS: Counseling and Psychological Services (12-13 Counselors, 1 Psychiatrist, 1 Case

Manager, 7 Psychologists)

- American Psychological Association - 5 trainees

- Serves all registered SCU students - 6.5 FTF Counselors for approximately 9,000.

- 10 available sessions per academic year. If your case is more severe than we can

handle, we will refer you and guide you to someone in the community.

- Common issues are:

- Relationships, depression, family issues, body image or eating disorders, and

mood disorders → anxiety and depression.

- Offer group sessions, crisis counseling sessions, psychiatrist, consultation, community

referral, after hour crisis, hospitalization transportation and case management.

- Visit Fees: Sessions 1-6 no charge, 7-10 $20, +10 $30, group counseling no charge,

Psychiatric services $100, follow up sessions $50, case management no charge.

Senate Chair Alex Perlman thanked Ms. Rovaris for her presentation and opened the floor for

questions.

At-large Senator Raul Orellana : How often do you hire new counselors or psychiatrists?

Approximately every three years, or whenever someone leavings.

At-Large Senator Nina Molanphy : After reading an article about reducing stigma around

mental health, what can we do as senators to help implement this?

There are many options, such as QPR.

Junior Senator Vidya Pingali : How do you address the concerns of diversity and privacy?

We currently have a very diverse staff. We had less diversity about 3 years ago, but we

have diversified now. In regards to trainees and privacy, the APA program requires that every

session must be taped so that their supervisor cans review the session to improve the trainee.

Anyone who has a session with a trainee signs a waiver, so they are aware that they are being

taped. If you are uncomfortable with your session being taped, we can help you find a

professional.

+1000 presentations

Senate Chair Alex Perlman invited representatives from National Society of Black Engineers

to present their +1000 request. Their presentation is summarized succinctly below:

- Total Cost $22,950 Request: $8,675

- 15 Members

Senate Chair Alex Perlman thanked the representatives for their presentation and opened the

floor for questions.

At-Large Senator Raul Orellana : Will any of your members be paying out of pocket?

Yes, that is classified as personal fundraising.

New RSO Presentations

Senate Chair Alex Perlman invited representatives from Pokemon Club to present their RSO.

Senate Chair Alex Perlman thanked the representatives for their presentation and opened the

floor for questions.

Senior Senator Kayla Williams : How many prospective members do you have?

We have 60-75 members for our previous club, and about 20 more members for this

club

Senior Senator Leif Allmeroth : Sounds like you have approximately 100 people, how would

you benefit from becoming an official RSO?

We want to become official so that we can use the SCU logo. Being able to affiliate with

SCU would make it easier to be sponsored and to register for competitions.

Sophomore Senator Sahil Sagar : You mentioned that you joined other clubs on campus that

were too restricting or required a large time commitment, could you provide an example of the

clubs you joined?

Their club was sponsored by outside programs and are very niche. I can’t remember the

name.

At-Large Jim O’Brien : You mentioned that your club would be relatively low cost. Do you ever

see needing a large amount of funding?

We would ask for fundinging for community days. We will do our own fundraising to

cover the majority of the cost.

Senior Senator Rachel Wiggins: If you don’t have an established leadership structure and are

a less rigid club, how do you foresee having a legacy.

We do have a leadership structure, and a formal constitution. We will add more officers

to be in charge of specific games. Since the games are always improving, we can see it lasting.

Senate Chair Alex Perlman invited representatives from SCU Book Club to present their RSO.

Senate Chair Alex Perlman thanked the representatives for their presentation and opened the

floor for questions.

Sophomore Senator Kyle Andrews : Have you talked to the library about teaming up?

We have talked to Shannon Keyle and asked her to be our advisor.

At-Large Raul Orellana : If you have a smaller leadership structure, how do you plan to pick

officers each year?

Our structure is small and easy to maintain our club function. If we expand in

membership size, then we will grow the structure.

Sophomore Senator Sahil Sagar : It seems like you have started to function as an RSO would.

How would you benefit from becoming an RSO?

If we are official we could receive some funding for food or booking rooms. The most

importance would be having an official presence on campus to table and market.

Junior Senator Vidya PIngali: Book clubs are typically smaller and intimate. If you are planning

on expanding your club do you plan to expand participation?

I personally don't want this to grow to the biggest club on campus. I just want it to exist

for the people who want this on campus. If it does get big then we will have more frequent

book discussions.

Senate Chair Alex Perlman invited representatives from Students Supporting Israel to

present their RSO. Senate Chair Alex Perlman thanked the representatives for their

presentation and opened the floor for questions.

Sophomore Senator Ciara Moezidis : With clubs like Social Justice for Palestine on campus and

Jewish Student Union, do you think there will be too much of an overlap of clubs?

I presented the potential for merging with the Jewish Student Union, but given that our

club has more of a political interest associating it with it, our club might be too provocative or

offensive for a cultural club.

First-Year Senator Hiwad Haider : We have had previous RSOs apply with affiliation with

political ties, would this club present an issue?

There is no conflict

Resolution Discussion and Vote

Senate Chair Alex Perlman invited President Sam Perez , Senior Senator Kayla Williams ,

and At-large Senator Eduardo Ruano to discuss the Board of Trustees resolution.

President Sam Perez : We discussed the resolution and decided since the resolutions come

from the student Senate, it would be more powerful to not include Henry Gage’s name on the

resolution as a co-author. We wanted to add Eduardo to the resolution too as he represents

diversity and inclusion. As a whole, we represent the student’s voice.

First-year Senator Allie Bare: Was Henry involved in this discussion?

Yes he was

At-Large Senator Alejandro Sugerr: I personally think that we can use better language to make

it seem more inclusive to all minorities, like Hispanics and Asians.

Senate Chair Alex Perlman: We spoke to Henry and he said that if we could come up with more

inclusive language, we could implement that.

At-Large Senator Jim O’Brien: Did Henry participate in writing the resolution?

President Sam Perez: Henry wrote the language for the amendment, and Kayla and I wrote the

resolution.

At-Large Senator Raul Orellana : I think that the term “person of color” is inclusive enough.

Specifying certain groups is more limiting.

Sophomore Senator Sahil Sagar : You could specify racial minorities in the clause.

At-large Senator Rory Pannkuk : What if we changed it to underrepresented minorities.

Senior Senator Rachel Wiggins : I feel that it makes this too broad. It's not achieving what we

want to get out of it.

Senate Chair Alex Perlman : We have the option to add a facts page with extra information to

the resolution.

Junior Senator David Warne : I would be more comfortable if we put Henry’s name back on the

resolution, because this is not coming purely from the students. He wrote the modifications.

Pretending that it is something that it is not is not effective.

Sophomore Senator Ciara Moezidis : Yesterday at Java with Jesuits, Henry came to us, so the

school knows that he is pushing it. There is no harm in codifying it through a bylaw because

they know that he is behind the initiative. I don’t think it would be harmful if we removed his

name.

President Sam Perez : I don’t have a problem with putting his name back on the Resolution,

this was more of Alex’s concern. Either way is powerful.

Sophomore Senator Ciara Moezidis : Will you be there when this is presented to the Board of

Trustees.

President Sam Perez: I am not sure how this will go forward, the trustees have there own

conversations and discussions separately. I won’t be able to attend every forum.

First-year Senator Allie Bare : Is there a way that we could attach his name with quotes or add

him to the facts page?

President Sam Perez : We could add an asterisk.

Junior Senator Mika Philip : Why is there not mention of including LGBTQ persons as well?

First-year Senator Hiwad Haider : We could add a footnote for aesthetics.

First-year Senator Kate Padernos : Our goal is to say that as the student senate we want the

trustees to take into account more diversity and inclusion which is great.

First-year Senator Luke Paulson : We represent the students and that is our purpose, but this is

Henry’s idea that he presented to us so we must acknowledge him in some way.

Hearing no further questions, Senate Chair Alex Perlman called for a motion to vote. Senior

Senator Kayla Williams motioned to vote, the vote was seconded my First-year Senator Allie

Bare . Pro-Tempore Mary Balestreri took roll and the resolution passed.

Vote and Discussion of Bylaw Changes

Senate Chair Alex Perlman invited Chief Justice Jack Larkin to review the bylaw changes with

the senate. There discussion is as follows:

VI.D.4.d.iv

Sophomore Senator Kyle Andrews: The motivation behind this bylaw change was that the Golf

club asked us to cover their registration fees. We are only allowed to cover half. Cultural clubs

are alloted more funding, and we don’t feel that it's fair that clubs live Golf aren’t given similar

opportunities.

Junior Senator David Warne: It’s the case that some clubs only ask for registration fees. If it is

more than +1000 they have to come present to Senate.

Senior Senator Kayla Williams : Are you talking about the request as a whole or just

registration fees?

Senate Outreach Bylaw

Senior Senator Rachel Wiggins: I don't’ think that we should include language requiring us to

stay for the full meeting. Some clubs don't want us to stay or don’t need us to stay.

Senate Chair Alex Perlman: I think that it is important for you to go to these groups on

campus. Maybe we can find a different word?

At-large Senator Rory Pannkuk: We could add at the clubs discretion.

First-year Senator Hiwad Haider: We could replace it with the word sufficient.

At-large Senator Raul Orellana : I would change the whole thing. We should stay for 10-15

minutes and give a short presentation or have a discussion, to achieve what we set out to do.

Sophomore Senator Kyle Andrews: We should observe and make sure that they are operating

efficiently.

First-year Senator Kate Padernos : In our email we could give them some questions to disperse

to their members so that they have ideas ready for us when we come.

Senior Senator Kayla Williams: We could emphasize the support and resources that ASG can

offer.

At-Large Senator Amber Wang: Do we only need to stay for 10 minutes and not go to a

general meeting?

At-large Senator Raul Orellana: We allocate 10 minutes for us to engage with the club and

then stay to watch the rest. The purpose is to actually do what we want to get done.

Junior Senator Avery James: we could put in the google drive recommendations of things to

do. Like a resource tab.

Retreat Accountability Bylaw

Student Athletes Bylaw

Sophomore Senator Vidya Pingali : Why is this only for student athlete?

Chief Justice Jack Larkin : It is an NCAA bylaw so it make sense to adopt it.

Yearly Event Bylaw Change

Junior Senator David Warne: I don’t think section A needs to be codified.

At-Large Senator Jim O’Brien: I think section B is more of a suggestion.

Senior Senator Kayla WIlliams : We need a name change, because it make be misleading.

Chief Justice Jack Larkin : We can broaden it.

Vice President Jahwala Johns : It can be general.

Sophomore Senator Ciara Moezidis : Why don’t we call it “state of the community”?

First-year Senator Hiwad Haider : We could make a compromise and take out A. I think it

suggests a formality.

At-large Senator Rory Pannkuk : I think that B should be the description of the event itself.

Junior Senator Mika Philip : Let’s say that the VP does not fulfill A or B. What happens?

Chief Justice Jack Larkin : That would be a complaint that would come to Judicial.

At-Large Senator Jim O’Brien : Keep Section B and change the wording from should to will.

First-year Senator Allie Bare : They are different and taking out A would make it unclear.

Chief Justice Jack Larkin : We can workshop it this week.

Votes of Bylaw Changes

Senate Chair Alex Perlman called for a motion to vote on the S tudent Athlete Bylaw .

First-year Senator Allie Bare motioned to vote, Sophomore Senator Kyle Andrews seconded

the motion. Pro-Tempore Mary Balestreri took role and the bylaw passed.

Senate Chair Alex Perlman called for a motion to vote on the S enator Outreach Bylaw .

At-large Senator Rory Pannkuk motioned to vote, Junior Senator Mika Philip seconded the

motion. Pro-Tempore Mary Balestreri took role and the bylaw passed.

Senate Chair Alex Perlman called for a motion to vote on the R etreat Accountability Bylaw .

Junior Senator David Warne motioned to vote, Junior Senator Mika Philip seconded the

motion. Pro-Tempore Mary Balestreri took role and the bylaw passed.

Senate Chair Alex Perlman called for a motion to vote on the S tate of the Community Bylaw .

Junior Senator Mika Philip motioned to vote, Junior Senator Avery James seconded the

motion. Pro-Tempore Mary Balestreri took role and the bylaw passed.

Discussion and Vote of Student Veterans of America RSO

Senate Chair Alex Perlman called for a motion to vote on the Student Veterans of America

RSO. Junior Senator David Warne motioned to vote, At-Large Senator Eduardo Ruano

seconded the motion. Pro-Tempore Mary Balestreri took role and the RSO passed.

6. ANNOUNCEMENTS

- Presidential Search Committee Interview

7. ADJOURNMENT

Senate Chair Alex Perlman called for a motion to adjourn the meeting. First-year Senator

Allie Bar e motioned to adjourn and Senior Senator Kayla Williams seconded the motion.

8. ROLL CALL

Pro-Tempore Mary Balestreri took roll at 8:50pm.

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