Senate Meeting Minutes :: 11.8.18 :: Week 8

November 28, 2018

Minutes of the SCU Student Senate Meeting November 8th, 2018

Members Present:

Senate Chair Alex Perlman

Parliamentarian Ricky Matthews

First Year Senators:

Allie Bare

Justin Chan

Hiwad Haider

Kate Padrnos

Luke Paulson

Sophomore Senators:

Kyle Andrews

Nicholas Niehaus

Robbie Nunes

Sahil Sagar

Junior Senators:

Shivani Gohil

Avery James

Vidya Pingali

Mika Philip

David Warne

Senior Senators:

Leif Allmeroth

Eoin Lyons

Luke Martin-Resnick

Rachel Wiggins

Kayla Williams

At-Large Senators:

Rory Pannkuk

Eduardo Ruano

Sophia Smith

Alejandro Sugerr

Amber Wang

Raul Orellana

Members Absent:

Pro-Tempore Mary Balestreri

Ciara Moezidis

1. CALL TO ORDER

Senate Chair Alex Perlman called the November 8th, 2018 meeting of the Santa Clara

University Student Senate to order at 7:00 pm in the Benson Parlors B&C.

Senate Chair Alex Perlman invited First-year Senator Allie Bare to recite the invocation.

2. ROLL CALL

Senior Senator Rachel Wiggins took roll at 7:02 pm.

3. APPROVAL OF THE AGENDA

Senate Chair Alex Perlman asked the Senate to consider the agenda for the current meeting.

He requested questions and comments related to the agenda. Hearing none, he asked for a

motion to approve the agenda. The agenda was approved by First-year Senator Allie Bare and

seconded by First-year Senator Justin Chan .

4. APPROVAL OF THE PREVIOUS MINUTES

Senate Chair Alex Perlman asked the Senate to consider the previous meeting minutes and

requested questions and comments related to the minutes. Hearing none, he asked for a

motion to approve the minutes. The minutes were approved by At-large Senator Eduardo

Ruano and seconded by Senior Senator Eoin Lyons .

5.SPECIAL ORDER OF BUSINESS

Guest Speaker: Dennis Jacobs - Provost and VP Academic Affairs

Senate Chair Alex Perlman invited Mr. Dennis Jacobs to come before the Senate to give a

presentation. His presentation is summarized succinctly below:

● The provost is the chief academic officer, the responsibility of the provost is to hire

deans, faculty, department chairs, approve majors and courses, and to work with

student life and information services.

○ Works with the various Vice Provosts to make your experience as fruitful and

productive as possible

● Received a significant grant for improving the First-year experience.

● Create a program for First-year professor to improve the way they teach

○ A large amount of interest

● Want to get to a point where every student comes in contact with their professor

before starting school at SCU.

● Working on the orientation model for both parents and students.

● Program: Have companies provide students with paid internship and interdisciplinary

programs to teach and mentor students for credit.

○ Engineering is working on creating more authentic projects, and working with

companies to sponsor student teams and expose them to real-world

experiences.

● “Convergence”

● Any project or endeavor requires a multitude of talents and skills

● Finished a climate study that is a comprehensive measure for students, faculty, and

staff. It's very telling and its challenging for us as an institution because we really need

to address this. We’ve been discussing what we’ve learned and what we need to do

moving forward

Senate Chair Alex Perlman thanked Mr. Jacobs for his presentation and asked the Senate if

there were any questions or concerns for him.

Senior Senator Eoin Lyons : Can you speak to the efforts the University is making to hire a

diverse faculty.

Answer: We set up an office for diversity and inclusion a few years ago and their goal is to hire

a more diverse faculty. Now the majority of our assistant professors are women and the

percentage that are people of color are the highest we’ve ever had. The next tier of associate

faculty and the following tier of the permanent faculty are less diverse. It’s a pipeline problem

that we’re working on. We really see it in the business department. There are fewer domestic

PhDs in business than there are jobs

Junior Senator Mika Philip : Have you been meeting for orientation and what problems have

been found that should be fixed?

Answer: I wouldn’t use the word fix but we approach it as, if we had the option to recreate,

what would we do. We’re looking at it for a long period of time and how to engage people

from the moment they accept to orientation. There is also a focus on the parents and their

experiences and how we can carry it forward for the first 6 weeks after. We’ve found that the

first 6 weeks is the most important time for students at a university and is when they decide if

they feel like they have a place here or not.

Junior Senator Vidya Pingali : What are your favorite and least favorite parts of your job?

Answer: My favorite part is looking for opportunities for growth and change. The center for

entrepreneurship is hiring a new director and we’re thinking about starting an incubator off

campus. Things like this are really exciting and it’s great to see them come to fruition. On the

flip side, there are hard parts. A couple of years ago there was an outbreak of meningitis.

Additionally, students struggle with mental health.

At-Large Senator Eduardo Ruano : What kind of orientation is faculty receiving to

accommodate their teaching style for first-generation students who don’t have the experience

and support system that others have?

Answer: We need to do better. All new faculty attends a two-day training session, but it’s fast

and there’s a lot coming at them at once. Throughout the year we also have events and

programs. Some of the challenges lie in the fact that the faculty who need the training most, do

not come; the ones who are experienced do. There is still a lot to work on, but it is in progress.

Many faculty members look to their peers for mentoring, so it is a process of changing the

culture across campus, which is why it is valuable to have the more experienced members work

towards this cause. It becomes difficult, however, to make these events mandatory because of

conflicting schedules and timing.

Senior Senator Kayla Williams : Will there be any increase in academic or faculty support for

the new project space that will be available in Sobrato?

Answer: We will have diverse project space both wet and dry, messy and dirty, informational

and formal. We’re working on a model to make sure we have faculty and safety for these

various projects to make sure there are proper training and monitoring in place.

At-large Rory Pannkuk: How will students be introduced to this new entrepreneurship

incubator?

Answer: The new director of entrepreneurship is going to immediately start working on new

curricula, the question about when the incubator will be operational is probably about a year

out. The ideation phase will begin and then we’ll work on how to set and design spaces, there

are some sponsors who are looking to donate. It's a multi-faceted process.

First-year senator Luke Paulson : Are there any new ideas for how students should find a place

to belong on campus?

Answer: There will be an emphasis on those first 6 weeks, how the RLCs run and the classes

that students take in their first year, for example. But we really want to hear from students,

those that have had good and bad experiences to hear what we can do better.

Appointee Discussion and Vote

Senate Chair Alex Perlman Invited the candidate for the Policy 311 Task Force, Thomas Ford,

the Parking Task Force, Mika Philip, to the front of the Senate to introduce themselves. Senate

Chair Alex Perlman then asked if they were any questions for either Thomas or Mika.

Junior Senator David Warne : Thomas, why do you want to be on this task force?

Thomas Ford: I think it’s really important to organize the rules and make the rules the same for

students and teachers. I think this is really important and I want to be a part of it. I’ve known a

lot of people who have been sexually harassed and assaulted and I’ve seen the problems they

run into. I’ve seen where the system has fallen apart and failed them and as I’ve grown older

I’ve seen how bad some of these problems are. I want to contribute to and make sure the

process is simple, easy, straightforward, and has the necessary amount of anonymity.

Senior Senator Kayla Williams : Why do you want to be on this committee, Mika?

Mika Philip: As a commuter, I want to have this opportunity to use my voice and be heard and

contribute to the conversation.

Hearing no further question, Senate Chair Alex Perlman candidates to step out of the room.

He then opened the floor for discussion. Hearing no questions or comments Senate Chair

Alex Perlman asked for a motion to vote. Senior Senator Eoin Lyons motioned to vote and

Senior Senator Kayla Williams seconded the motion. First Year Senator Allie Bare motioned

to white ballot, and At-Large Senator Eduardo Ruano seconded the motion. Senior Senator

Rachel Wiggins took the role, the motion carried and the candidates were approved. Senate

Chair Alex Perlman called Thomas and Mika back into the room to be sworn in by Chief

Justice Jack Larkin .

6.OLD BUSINESS

7.NEW BUSINESS

RSO Budget Request Bylaw

Chief Justice Jack Larkin: Give SAC more discretion to SAC to ask RSO to present for their

funding request, especially if they are if they are requesting $999.99

Junior Senator David Warne : Many RSOs that used to present for +1,000s are now requesting

just under $1000 to avoid presentations. We do not want them to abuse this $1000 threshold.

Chair Alex Perlman asked if there were any questions regarding the bylaw.

Senior Senator Kayla Williams : Can we clarify between $500-1000 or are you trying to make it

a blanket?

Junior Senator David Warne : We can add in that distinction.

First-year Senator Allie Bare : How will you make sure SAC doesn’t over ask certain groups to

present?

Junior Senator David Warne : SAC would inherently want to do that.

At-Large Senator Rory Pannkuk : Can you put in that SAC has to vote on if the club would need

to present or not?

At-Large Senator Sophia Smith : What has pushed this?

Junior Senator David Warne : We have seen people pushing the boundary and asking just

under and we want to make sure they’re using the least money possible and some of these

events do deserve to be scrutinized.

Parliamentarian Committee Role

Chief Justice Jack Larkin : We talked about this need to have an RSO calendar and SAC is the

perfect committee to put together this together and the parliamentarian is the best person to

create an RSO calendar, but right now their job is to take minutes which is really not necessary

so we want to remove this bylaw to allow the parliamentarian to participate in SAC and not

waste their time.

Chair Alex Perlman asked if there were any questions regarding the bylaw.

First-Year Senator Allie Bare: Will minutes still be kept at SAC ?

Chief Justice Jack Larkin : No

First-year Senator Hiwad Haider : Will this be on the ASG website or somewhere else?

Chief Justice Jack Larkin: Not sure yet, probably the ASG email but we need to talk to PR .

8. EXECUTIVE UPDATES

Public Relation

● Polos are here. Ongoing projects with Bronco News, Marketing, & Social Media.

Community Development

● The election is done, fantastic events with the forum and then the philosophy of voting.

November 30th Basketball game hosting ASG and APB.

Finance

● If you have gas reimbursement forms, get them back to me ASAP. Ink is expensive

(unforeseen expense), print wisely in the office. Submit Receipts to My Desk.

Chief Justice

● Reach out for bylaw questions or edits. Hats will be given away at Men’s Basketball

game on Friday.

Vice President

● Anonymous Feedback Form on Facebook, an updated WINGS and Academic Integrity

Task Force -Send Help.

President

● Presidential Search Committee

9. COMMITTEE UPDATE

COMM

● Tabling 11/9 and 11/29.

CUIC

● Red Cup Pickup - Sunday, Nov 11 @9:30. Better engagement with commuter students.

Meeting with Jeanne and Jill Rovaris to determine the best way for the Cowell Center to

engage with students

FOC

● Christmas tree lighting November 28th. Judicial Mesher.

SAC

+1000 Voting

● APSU - 60.5%, $1340.00

● CSA - 93.4%, $3700.00

Senate Chair Alex Perlman opened the floor up for discussion on these allotments. Hearing

no further question, Senate Chair Alex Perlman asked for a motion to vote. First-year Senator

Justin Chan motioned to vote and At-Large Senator Rory Pannkuk seconded the motion. First

Year Senator Allie Bare motioned to white ballot, and Senior Senator Rachel Wiggins

seconded the motion. Senior Senator Rachel Wiggins took the role, the motion carried and

the funds were allocated.

10. Announcements

● Week 9 Thanksgiving Senate

● Senator of the Week - Sophomore Senator Robbie Nunes

● Nickname of the Week

11. Adjournment

Senate Chair Alex Perlman called for a motion to vote. First-year Senator Allie Bare motion

to vote and At-Large Senator Eduardo Ruano second the motion.

10. ROLL CALL

Senior Senator Rachel Wiggins took roll at 8:07 pm.

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