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Senate Meeting Minutes :: 10.4.18 :: Week 3

October 12, 2018

Minutes of the SCU Student Senate Meeting October 4th, 2018

Members Present:

Senate Chair Alex Perlman

Pro-Tempore Mary Balestreri

Parliamentarian Ricky Matthews

First Year Senators:

Sophomore Senators:

Kyle Andrews

Sahil Sagar

Ciara Moezidis

Nicholas Niehaus

Robbie Nunes

Junior Senators:

Shivani Gohil

Avery James

Vidya Pingali

Mika Philip

David Warne

Senior Senators:

Leif Allmeroth

Eoin Lyons

Rachel Wiggins

Kayla Williams

At-Large Senators:

Stephen Fraser

Rory Pannkuk

Eduardo Ruano

Sophia Smith

Amber Wang

Members Absent:

Luke Martin-Resnick

Alejandro Sugerr

1. CALL TO ORDER

Senate Chair Alex Perlman called the October 4th, 2018 meeting of the Santa Clara University

Student Senate to order at 7:00 pm in the California Mission Room.

Senate Chair Alex Perlman asked Al-Large Senator Rory Pannkuk to recite the invocation.

2. ROLL CALL

Pro-Tempore Mary Balestreri took roll at 7:01 pm.

3. APPROVAL OF THE AGENDA

Senate Chair Alex Perlman asked the Senate to consider the agenda for the current meeting.

He requested questions and comments related to the agenda. Hearing none, he asked for a

motion to approve the agenda. The agenda was approved by Sophomore Senator Kyle

Andrews and seconded by Senior Senator Eoin Lyons.

4. APPROVAL OF THE PREVIOUS MINUTES

Senate Chair Alex Perlman asked the Senate to consider the previous meeting minutes and

requested questions and comments related to the minutes. Hearing none, he asked for a

motion to approve the minutes. The motion was made by At-Large Senator Rory Pannkuk and

seconded by Sophomore Senator Kyle Andrews .

5. SPECIAL ORDER OF BUSINESS

Discussion, Vote, and Confirmation of ASG Leaders

Senate Chair Alex Perlman invited the candidates for At-Large senator for Off-Campus Greek

Relations Amber Wang and Off-Campus Neighborhood Relations Chair Henry McPherson

before the Senate to introduce themselves and asked if there were any questions for them.

Junior Senator David Warne: Could you please clarify which branches of ASG each candidate

will be working for.

Senate Chair Alex Perlman: At-Large for Off-Campus Greek Relations is a senator position

and Off-Campus Neighborhood Relations Chair is for Community Development.

Hearing no more questions, Senate Chair Alex Perlman, asked the candidates to step out of

the room while the senators discussed and voted. Senate Chair Alex Perlman asked the

senators if there had any questions or comments. Hearing none, he asked for a motion to

white ballot. Sophomore Senator Sahil Sagar motioned to white ballot, and Senior Senator

Eoin Lyons seconded the motion. Senate Chair Alex Perlman asked for a motion to vote.

Sophomore Senator Kyle Andrews motioned to vote and Senior Senator Kayla Williams

seconded the motion. Pro-Tempore Mary Balestreri took roll and candidates were approved.

Senate Chair Alex Perlman Amber and Henry back into the room to be approved by Chief

Justice Jack Larkin .

Discussion†and†vote†of†President†Search†Committee†Resolution

Senate†Chair†Alex†Perlman†invited Senior Senator Rachel†Wiggins†, Sophomore

Senator Kyle†Andrews†, and At-Large Senator Rory†Pannkuk†to the front the present

their resolution. Their presentation is succinctly summarized below:

● Clarification

● Bring finalist or top finalist for a presentation and open dialogue.

● Grammatical changes

Senate†Chair†Alex†Perlman†thanked the senators for their presentation and asked if

there were any questions or comments.

Senior Senator Kayla†Williams†: Without specifying how many candidates we want to

speak with, we won't be able to provide serious input.

Sophomore Senator Kyle†Andrews†: We just want someone to come to talk with us, and

that is asking a lot of the administration. We want them to be aware of our ideas.

Sophomore Senator Ciara†Moezidis†: How many people are they considering and s

there a way we can start the process earlier or get a student on the committee?

Senate†Chair†Alex†Perlman†: A group of students is going to speak with the committee.

There won’t be any students on the committee. We should specify how many people we

want to speak with us.

At-Large Senator Stephen†Fraser†: We should be less specific in our request because it

may be difficult to work around the candidates’ schedule.

Sophomore Senator Robbie†Nunes†: These people are obviously very serious about

getting this jobs. If they show up to talk with ASG that shows something about their

character.

Junior Senator Vidya Pingali: It better to ask for more than less.

Senate†Chair†Alex†Perlman†Called for a motion to vote. The vote was approved by

Sophomore Senator Sahil†Sagar†and seconded by Junior Senator David†Warne†.

Pro-Tempore Mary Balestreri took roll and t he resolution passed.

New RSO Presentations

Senate Chair Alex Perlman invited the representative from SCU Jams, Mark, to present his

RSO to the Senate. His presentation is succinctly summarized below:

● The goal of SCU Jams, Just Amature Musicians, is to provide a place for students who

aren't apart of any music organizations on campus to come together and make music at

weekly sessions.

● Encourage students to play at events on campus and build confidence.

● Cultivate love for music, performance and collaboration.

Senate Chair Alex Perlman thanked Mark for his presentation and asked if there were any

questions for him.

Sophomore Senator Sahil Sagar : If your target audience is those who aren’t involved with

music organizations on campus and looking for a way to build their confidence, how will you

go about recruiting those people.

Mark: Word of mouth. There are already so many people who will hang out together and play

music, so I would like to bring those groups together to one place.

Senior Senator Leif Allmeroth: Will you have access to instruments?

Mark: We will use the rehearsal hall which provides instruments for students to use.

Sophomore Senator Robbie Nunes : What if people are trying to learn how to play an

instrument, will they be performing in events?

Mark: You will not be required to perform, although it is encouraged. Our RSO will be a place

for people to practice and master their skill.

Hearing no further questions, Senate Chair Alex Perlman thanked Mark and excused him.

Senate Chair Alex Perlman invited representatives, Matt and Eli, from SCU Climbing to

present their RSO to the Senate. Their presentation is succinctly summarized below:

● We want to unify the growing community of climbers at SCU and introduce new

climbers to the sport.

● There are small groups of students who already go climbing together, and by

establishing and RSO, we can create a larger group and coordinate climbings.

● 35 people interested since the beginning of the year.

● Club funding would be needed for gear

● Plan to meet twice a week

● Executive structure: President, Vice President, Treasurer, Safety Officer, and Travel

Coordinator

● Safety: we will be climbing inside of gyms which all have certified instructors and

industry approved facilities. If there are outside climbing excursions, they will not be

affiliated with the RSO. We will also have liability forms and act in the most responsible

and safe manner.

Senate Chair Alex Perlman thanked Matt and Eli for their presentation and asked if there

were any questions for them.

Sophomore Senator Kyle Andrews : How much funding will you need?

Matt: Students will have to pay for themselves. As an RSO we would need to buy safety pads.

Junior Senator Vidya Pingali: How will you balance the different skill levels?

Matt: Climbing is a very personal sport with an emphasis on personal development. We will

cater to all skill.

Hearing no further questions, Senate Chair Alex Perlman thanked Matt and Eli and excused

them.

Senate Chair Alex Perlman invited representatives, Kenny and Nick, from SCU Pokemon Go

to present their RSO to the Senate. Their presentation is succinctly summarized below:

● The goal is to unify an already very active group on campus and help students form a

better connection with those at SCU who have similar interests.

● The company that runs Pokemon Go is centered around sustainability and hosts

clean-up days. We could benefit from RSO status by organizing a group to represent

SCU at these clean up events.

Senate Chair Alex Perlman thanked Kenny and Nick from their Presentation and asked if

there were any questions for them.

Sophomore Senator Kyle Andrews: Why do you want to become an RSO?

Kenny: We want people to know that there is a group of people on campus with similar

interests. RSOto status would also help us organize clean-up event trips and bring the SCU

presence to those events. We won’t need much funding and plan to do fundraisers.

At-Large Senator Rory Pannkuk : What is your interest level and have you tried to collaborate

or merge with other gaming RSOs?

Kenny: We have reached out to other clubs, but Pokemon Go is a very active game and many

of those who play wouldn’t necessarily call themselves gamers. We are targeting more casual

players.

Sophomore Senator Ciara Moezidis : When establishing an RSO its important to ensure

longevity. Have you seen a decline in players since the game has been released?

Kenny: Although the game has come in and out the mainstream, the player base has stayed

solid. The game constantly releases updates and has introduced a sustainability aspect to their

mission which has provided for the consistency in players.

Hearing no further questions Senate Chair Alex Perlman thanked Kenny and Nick and

excused them. At this time, Senate Chair Alex Perlman called for a five-minute in-room break.

Senate Chair Alex Perlman called the meeting back to order.

+1,000 Presentations

Senate Chair Alex Perlman invited the representatives from the Society of Hispanic Engineers

to present their request to the Senate. Their presentation is succinctly summarized below:

● A national conference in December where they will only be taking 10/50 members.

● Requesting $3174 from ASG

Senate Chair Alex Perlman thanked the representatives from their Presentation and asked if

there were any questions for them.

At-Large Senator Rory Pannkuk : How do you plan to fund the rest of your expenses for the

conference and what do you plan to bring back to the Santa Clara community?

Answer: We are getting funding through the School of Engineering and we will bring back

more leadership as well as promote diversity within the field of engineering.

At-Large Senator Eduardo Ruano : Is this club only catered toward engineers?

Answer: We are open to all races and majors.

Hearing no further questions Senate Chair Alex Perlman thanked the representatives and

excused them.

Senate Chair Alex Perlman invited the representatives from Engineers Without Borders to

present their request to the Senate. Their presentation is succinctly summarized below:

● A national conference in San Francisco and 3 SCU students will be speaking

● $1,350 from ASG for registration fees.

Senate Chair Alex Perlman thanked the representatives from their Presentation and asked if

there were any questions or comments for them.

Junior Senator David Warn e: ASG funding has to operate by certain bylaws, so we are limited

in the amount we can fun for registration fees. I urge you to resubmit your request and

re-present so that we can better fund you.

Senate Chair Alex Perlman : They do not need to re-present since we know why they need

funding, they can just re-submit their request.

Hearing no further questions Senate Chair Alex Perlman thanked the representatives and

excused them.

Senate Chair Alex Perlman invited the representatives from the National Society for Black

Engineers to present their request to the Senate. Their presentation is succinctly summarized

below:

● Conference in the Fall and other needs throughout the quarter

● $2,400 for the whole quarter

Senate Chair Alex Perlman thanked the representatives from their Presentation and asked if

there were any questions or comments for them.

Sophomore Senator Kyle Andrews : Transportation can be expensive; have you looked into

other methods of transportation?

Sophomore Senator Ciara Moezidis : SCCAP and Into the WIld vans may be available that

weekend.

Hearing no further questions Senate Chair Alex Perlman thanked the representatives and

excused them.

6. OLD BUSINESS

Discussion and Vote of New RSOs

Senate Chair Alex Perlman opened the floor up to discussion.

Junior Senator David†Warne†: We are voting on VRoncos, SCU Agents of Changes,

SCIB, SCU Investing

Senior Senator Rachel†Wiggins†: Has SCU Investing changed their name?

Sophomore Senator Kyle†Andrews†: Can we stipulate that if they are approved, they

have to change their name?

Senate†Chair†Alex†Perlman†: Yes.

Sophomore Senator Ciara†Moezidis†: Does their club overlap with any pre-existing

clubs?

Senate†Chair†Alex†Perlman∫†There may be a club on cryptocurrency. Additionally, we

cannot vote on Agents of Change tonight, but they wanted to the change to talk with us

to clarify some information.

Senate†Chair†Alex†Perlman†called up representatives from Agents of Change. The

representatives spoke to the Senate on why they are different from other existing RSO

and why the legal reasons why the Senate could not vote on the RSO. Senate†Chair

Alex†Perlman†then asked if there were any questions for the representatives.

At-Large Senator Sophia†Smith∫†There are many successful clubs on campus with

similar ambitions. Have you considered merging with them?

Answer: We would like to engage with as many clubs as possible, but Agents of

Change would be additive and add value.

At-large Senator Stephen Fraser : Would Agents of Change act as a launchpad for students

who would like to become future leaders?

Answer: They are advisors who will teach and gain leadership exposure.

Senate†Chair†Alex†Perlman†thanked the representatives and excused them. He then

redirected the Senate back to their discussion and vote for new RSOs. Senate†Chair

Alex†Perlman†asked about SCU Investing.

Junior Senator David†Warne†: There aren't any overlapping clubs; this one focuses on

personal finance.

Sophomore Senator Kyle†Andrews†: I will only feel comfortable confirming them if either

one of them changes their name to avoid confusion.

Junior Senator Mika†Philip†: Some people brought up the point that the club seems

inclusive; very niche.

At-Large Senator Sophia†Smith†: Is there a department in the business school that

could take on this endeavor.

Senior Senator Rachel†Wiggins†: Personal economics is important. He seems like he

wants to establish this club to share valuable information making smart investments.

SCIB is very career oriented and both representatives have strong experiences. Neither

seems exclusive.

At-Large Senator Rory†Pannkuk†: I think SCU investing should change their name.

SCIB should keep their name because it is industry specific. Also, SCU Investing did not

come off as exclusive as everyone can benefit from personal savings.

Senate†Chair†Alex†Perlman†: Any comments on the name.

Junior Senator David†Warne†: In regards to SCU Investing, if people don’t have money

to invest, this may be good, this RSO will teach them how to save and allow their money

to grow.

At-Large Senator Stephen†Fraser†: This RSO is centered around talking about investing

ideas and personal finance. It doesn't seem exclusive.

Junior Senator Shivani†Gohil†: There is a distinction versus what you have and what

you intend to do with your savings. It detaches the stigma around talking about money.

At-large Senator Sophia†Smith†: It should be their mission to promote diversity in their

RSO and to include new people who wouldn't necessarily be interested.

At-Large Senator Stephen†Fraser†: Can we add a stipulation that they need to appoint a

diversity chair?

Senate†Chair†Alex†Perlman†: We are allowed to make any recommendation.

Senior Senator Kayla†Williams†: A name change can easily open the club up to new

people and not make it seem exclusive.

Junior Senator Shivani†Gohil†: What would the chair do. The club focuses on personal

finances choices. I don’t think a diversity chair is necessary.

Sophomore Senator Sahil†Sagar†: What is the club planning on doing? It didn’t seem to

have much direction other than sending out emails. I need more clarification before I

can vote.

Junior Senator Vidya†Pingali†: I need for clarification on the structure of the club and will

there be an authority figure?

Senior Senator Kayla†Williams†: If he were teaching individuals, he would feel liable for

their decision and that’s not what he wants. Many students do struggle financially and if

executed properly this organization could be very beneficial.

Junior Senator Mika†Philip†: It is unclear to me what the hope to get from RSO status.

At-Large Senator Sophia†Smith†: how will this be sustainable if it is only their president

who is knowledgeable?

Senior Senator Rachel†Wiggins†: He was passionate about the subject and wanted to

talk about it. RSO status allows him to have a place to talk. He planned out a leadership

structure. It is is a way for him to embrace his hobby.

Senior Senator Eoin†Lyons†: With RSO status, they can raise publicity and have a

space to meet. In regards to sustainability, there are a lot of students who are

knowledgeable about investing and those who aren't. This would bring the two groups

together.

Sophomore Senator Kyle†Andrews†: The club will have longevity especially once you

bring students together, they will drive the future of the club.

Senate†Chair†Alex†Perlman∫†Do you want to vote on the RSO tonight or push it back?

At-Large Senator Rory†Pannkuk†: Vote tonight but suggest a name change.

Senate†Chair†Alex†Perlman†shifted the discussion to VRoncos.

Junior Senator David†Warne†: This club doesn’t have staying power as it is very specific.

Senate†Chair†Alex†Perlman†: if a club does not engage in renewal activities, they go

inactive.

Sophomore Senator Kyle†Andrews∫†I disagree. It does have staying power because

the industry is growing and there is much interest in it. We should have an organization

like this especially since we are located in Silicon Valley.

Sophomore Senator Robbie†Nunes†: With more permanence, the more likely they are to

stick around.

Sophomore Senator Ciara†Moezidis†: VR isn't a fad. They could also try to collaborate

with other clubs to market and create awareness.

Senior Senator Leif†Allmeroth : A VR club would be very positive. Professors have been

incorporating VR into their curriculum. It would be an asset to the University.

Senate†Chair†Alex†Perlman†shifted the discussion to SCIB.

At-Large Senator Stephen†Fraser†: From personal experience, the investment baking

industry has an incredibly rigorous recruiting cycle and the job is difficult, requiring a

huge wealth of knowledge. This would be beneficial to the school.

At-Large Senator Rory†Pannkuk†: Investment banking is one of the most prestigious

and hardest fields to get into. Having this on your resume is very beneficial and will also

increase Santa Clara’s reputation.

Hearing no further questions, Senate†Chair†Alex†Perlman†called for a motion to vote.

The motion was approved by At-Large Senator Rory†Pannkuk†and seconded by Senior

Senator Kayla†Williams†. Pro-Tempore Mary Balestreri took roll and t he motion to white

ballot was denied.

Senate†Chair†Alex†Perlman†called for a motion to vote on SCU Investing. The motion

was approved by Sophomore Senator Kyle†Andrews†and seconded by Junior Senator

David†Warne†. Pro-Tempore Mary Balestreri took roll and the motion passed.

Senate†Chair†Alex†Perlman†called for a motion to vote on VRoncos. The motion was

approved by Sophomore Senator Kyle†Andrews†and seconded by Sophomore Senator

Robbie†Nunes†. Pro-Tempore Mary Balestreri took roll and the motion passed.

Senate†Chair†Alex†Perlman†called for a motion to vote on SCIB. The motion was

approved by Sophomore Senator Robbie†Nunes†and seconded by At-Large Senator

Eduardo†Ruano†. Pro-Tempore Mary Balestreri took roll and the motion passed.

Before proceeding, Senate†Chair†Alex†Perlman†clarified Senate decorum when

addressing the Senate and making comments for the future.

7. NEW BUSINESS

Senate†Confirmation†Bylaws

Senate†Chair†Alex†Perlman†invited Chief†Justice†Jack†Larkin†to the front to present

the bylaws.

8. EXECUTIVE UPDATES

Public†Relations∫

● Fill out the form for ASG apparel. Working on a Rock the Vote campaign, working

with Civic Engagement Chair. Updating the Facebook page.

Community†Development

● Getting people more excited for midterm elections. Need volunteers for tabling.

The last lecture nominate sheet is going around.

Finance

● New office hours and new snacks are in Locatelli.

Chief†Justice

● Midterm election tabling sign up sheet is going around, looking for interest for

UPC, ASG retreat is 10/26-10/28.

9. COMMITTEE UPDATES

COMM

● Working with PR and there is a Campus Climate Survey discussion coming up.

CUIC

● Continuing work on the diversity forum, Bronco Posi, and a potential project of

donating points to natural disaster relief funds.

FOC

● Planning Christmas tree lighting ceremony, in correspondence with people

developing Downtown, working with Native American Association to put plaques

around campus and getting more trash signage in Benson.

SAC

● Hearing more +1,000s and RSOs next week.

10. ANNOUNCEMENTS

- Senator of the week

- Quinn XCII APB Concert

11. ADJOURNMENT

Senate Chair Alex Perlman asked for a motion to adjourn the meeting. Adjournment was

approved by Senior Senator Kayla Williams and seconded by Junior Senator Avery James .

Senate Chair Alex Perlman called the October 4th, 2018 meeting of the Santa Clara University

Senate to a close at 9:05 PM.

12. ROLL CALL

Pro-Tempore Mary Balestreri took roll at 9:06 PM.

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