Senate Meeting Minutes :: 4.12.18 :: Week 2
Minutes of the SCU Student Senate Meeting April 12, 2018
Senate Chair Aly Motzel
Pro-Tempore Sam McNeal
First Year Senators:
Payton Dizney Swanson
1. CALL TO ORDER
Senate Chair Aly Motzel called the April 12th, 2018 meeting of the Santa Clara University Student Senate to order at 7:05 pm in the Williman Room of Benson.
Senate Chair Aly Motzel asked a member to read the invocation. At-Large Senator Kayla Williams recited the invocation.
2. ROLL CALL
Pro-Tempore Sam McNeal took roll at 7:06 pm.
3. APPROVAL OF THE AGENDA
Senate Chair Aly Motzel asked the Senate to consider the agenda for the current meeting. She requested questions and comments related to the agenda. Hearing none, she asked for a motion to approve the agenda. The agenda was approved by Sophomore Senator Duncan McDonell and seconded by Junior Senator Rachel Wiggins.
4. APPROVAL OF THE PREVIOUS MINUTES
Senate Chair Aly Motzel asked the Senate to consider the previous week’s Meeting Minutes and requested questions and comments related to the minutes. Hearing none, she asked for a motion to approve the Minutes. The motion was made by At-Large Senator Rahaima Choudhry and seconded by Senior Senator Angelica Fuentes.
5. SPECIAL ORDERS OF BUSINESS
Confirmation and Swearing-in of Election Committee
Senate Chair Aly Motzel invited Krista, Victoria, and Athena to the front of the room and introduced them as the candidates for the Election Committee. She then asked the senate if they had any questions for them.
Sophomore Senator Duncan McDonell: Why do you want to be on this committee?
Athena: I have always wanted to be on ASG and I would like to help in the best way I can.
Krista: I would second that.
Victoria: I want to enhance my experience on ASG, since I am already a member of CommDev.
At-Large Senator Bjorn Thyrring: Are you confident in your ability to remain unbiased?
Krista: I have been on a few executive committees before and I have been unbiased in my decisions on those.
Victoria: I have experience on ASG and I have remained unbiased in my decisions here.
Athena: I have served as an interviewer for an on-campus organization and I remained unbiased in my decisions so as to best serve the organization and the University.
Election Chair Chair Elena Radding: I have thought a lot about this and these are all very reliable candidates. I trust them to help me run a fair and organized election.
Senate Chair Aly Motzel, hearing no more questions, asked for a motion to vote. The motion to vote was given by At-Large Senator Bjorn Thyrring and seconded by First Year Senator Kyle Andrews. Pro-Tempore Sam McNeal took roll and Victoria, Athena, and Krista were confirmed as the Election Committee and were subsequently sworn in.
6. EXECUTIVE BRANCH UPDATES
Public Relations VP Maggie Hurlbut: Julia has brought up the ASG Instagram by 400 followers this year. We are meeting with CommDev to collaborate and will update you on our project.
Community Development VP Elena Radding: This week we talked to campus safety about the survey from last quarter. We had over 300 responses so we were able to talk about the problems that students see and discuss the survey with Campus Safety. We want to get name tags for officers and have a “Meet the Officers” day at the beginning of the next school year. Dates to know: Ro Khanna on Tuesday 5/1, 6-7 PM.
Finance VP Ben Rhoades: Office hours are on Wednesday from 11:45-1:00 and on Friday from 11:45-2:00.
Chief Justice Rachel Brooke Herzog: Tonight we will continue our discussion of the video recording bylaw and we will vote on the election chair selection bylaw change. We are also working on a students’ rights newsletter.
Vice President Sam Perez: There has been progress on all projects. The contraception distribution initiative is moving towards presenting a proposal to the student affairs committee.
President Jack Herstam: Bill Clinton is speaking at the SAP Center coming up on the 28th and there is a student discount so reach out to me if you are interested. We have made progress on the idea to pair Counseling Psychology and Cowell to provide student counseling. The Law School will host the RoKhana event on May 1st at 6 PM. The Planning Action Council meeting discussed Ray Plaza’s Blue Ribbon Commission. We discussed how finances need to be improved and changed to recruit more students across the U. S. and from diverse backgrounds.
7. COMMITTEE UPDATES
COMM - We are collaborating with Mayron to launch some baseball initiatives to attract more students to the remaining games. We are putting together a Senior Appreciation Event and we will keep you updated. Committee Member’s Projects: Junior Senator Victoria Linares: Working with Rachel in creating van/ride sharing for student safety. At-Large Senator Kayla Williams: Letters to future leaders will be due sometime week 4 to hand out during transition senate. At-Large Senator Annie Martin: Working with the Wellness Center and PR in filming new Step Up video; please reach out to her if you would like to help. Dates to know: Take Back the Night 4/26.
CUIC - Red Cup Pick Up is this Sunday at 10 AM. We are considering writing a resolution to advocate for a commuter lounge so that eh school knows how much the space is needed. Committee Member’s Projects: Senior Senator Mayron Mulugeta: Working on planning a lip sync battle with the MCC and a promotional video for baseball with CommDev. First Year Senator Ciara Moezidis: Working on “Earth Week” VTA Competition with Residence Halls and working with Peer Health Educators on Bronco Positivity event. Mental Health Awareness month is in May and I met with Daniel Aguilar to plan on who we can collaborate with to get out the Bronco Positivity Posters out in May. Please reach out to me if you can help me with graphic design and putting the posters together. Senior Senator Thayne Kollmorgen: Working on the Tuition Ad-Hoc Committee. At-Large Senator Bjorn Thyrring: Working on drafting a proposal to give to administration to get QPR training for all first years. First Year Senator Robbie Nunes: Working on getting a commuter lounge in the Alumni Science building because we cannot get one put in the Finn Residence Hall. Dates to know: Lip Sync Battle with the MCC on April 27th at 6pm in the California Mission Room.
FOC - Alex Perlman sked everyone to give names of professors and faculty to nominate for the staff appreciation event. Committee Member’s Projects: Sophomore Senator Helen Kassa: Working on getting backpack hangers for the library. Junior Senator Alex Perlman: The hammock poles will be put in on the Swig Lawn. Meeting with administration to plan the pilot program for Nap Pods. First Year Senator Kyle Andrews: Working to get a photo printer for the students. Pro-Tempore Sam McNeal: Working on a new student involvement survey with Tedd Vanadilok and on a Contingent Faculty Union Resolution. At-Large Senator Kristin Godfrey: Working on a resolution to increase professor diversity with Rahaima Choudhry. Junior Senator Rachel Wiggins: Working on a safe ride home program with Campus Safety. Also working with At-Large Senator Payton Dizney Swanson to plan a faculty appreciation event. Reach out to either of them if you would like to help or have faculty to invite. Sophomore Senator Avery James: Working on creating a way to beautify the construction fences on campus with art or informational posters. Reach out to her if you have any ideas or would like to help.
SAC - We are working on RSO reform with Sam Kibbish to streamline the RSO approval process and the maintenance of RSO program. We just sent out an email to RSO leaders updating them on the bylaw change and giving them the budget form.
8. NEW BUSINESS
Election Committee Bylaw Proposal Voting
Jack Larkin from Judicial gave a presentation on the change to the election code discussed the previous week. His presentation is summarized below and the bylaw proposal is attached.
I noticed that there are two provisions in the existing bylaws; one that allows the president to choose the election chair and one that allows senate chair to pick the election chair
We were trying to decide whether the president or the senate chair would be best to pick
Mike Panetta suggested that the chief justice choose the election chair
The chief justice typically has a lot of experience in election bylaws and in judicial and would be someone who can make a good choice
The president and senate chair often have biases with those who are running and the chief justice is more detached and bipartisan
We have changed the bylaw to read that it is recommended that the election chair have ASG experience, but is not required
Senate Chair Aly Motzel thanked Jack for his presentation and asked if there were any questions for him.
At-Large Senator Erik Echeona: It seems appropriate.
Senate Chair Aly Motzel, hearing no more questions, asked for a motion to vote. The motion to vote was given by First Year Senator Kyle Andrews and seconded by Junior Senator Victoria Linares. Pro-Tempore Sam McNeal took roll and the proposal was approved.
Recording Bylaw Proposal Discussion
At-Large Senator Bjorn Thyrring: We have taken all of your comments and comments from the judicial branch and we have a new document for you to look at.
At-Large Senator Erik Echeona then read the bylaw change.
At-Large Senator Bjorn Thyrring: We have assigned responsibility for recording to PR. We gave them the option to decide how to record using media services or someone else. We wanted this to be open ended enough for circumstances can change.
At-Large Senator Erik Echeona: Two days is an appropriate window of time to get the recording approved.
Sophomore Senator David Warne: Why did we say SCU organizations, not students?
At-Large Senator Bjorn Thyrring: We can change it to all SCU affiliated individuals.
Senate Chair Aly Motzel: Tedd would recommend that only approved organizations from SCU to be allowed to record.
Senior Senator Thayne Kollmorgen: I would prefer individuals so that anyone can request a recording and then we allow for situations where individuals want a recording.
Senate Chair Aly Motzel: I would say that the specificity is important, so either way.
Senate Chair Aly Motzel: Straw poll.
(Yes, to specificity.)
Junior Senator Victoria Linares: How are we going to protect the video from being stolen?
At-Large Senator Bjorn Thyrring: There is nothing in the bylaw for that and it can be discretionary year to year.
Junior Senator Victoria Linares: I would like there to be a watermark.
At-Large Senator Erik Echeona: I would say that that does not have to have a bylaw, but it can be done.
PR Chair Maggie Hurlbut: Currently, we do not have the bandwidth or storage to hold our videos on our website.
At-Large Senator Bjorn Thyrring: Of the schools I looked at, about half had the videos on their websites and half had them on facebook. In the bylaw, it is not codified for the amount of time they are posted.
PR Chair Maggie Hurlbut: I think facebook could be a good option and Google Drive should also be used. I think that the one week posting time frame could be too short an amount of time. I think we need at least two weeks.
First Year Senator Sahill Sagar: The google drive option could be made private so that only people with an SCU email can access it. That is a good storage option as well.
Junior Senator Alex Perlman: I liked Tedd’s suggestion to have it on the student senate online page.
Sophomore Senator David Warne: I don’t like password protection or anything else. I would prefer to have it on youtube.
At-Large Senator Erik Echeona: I think that the google drive is a fair compromise. Our first responsibility is to the constituents and we are being transparent enough.
First Year Senator Kyle Andrews: I think we should password protect it, but we can’t prevent screen recordings.
Junior Senator Alex Perlman: I say that once it is out there it’s out there and by making it public people can all see that to see the context of the whole senate.
At-Large Senator Bjorn Thyrring: I like Alex’s idea of having the videos on the university's site. I think that we are overly concerned will illegal downloading and I think that having a watermark will do a good job presenting the video as our own. The video is ours and that gives us legal recourse.
PR Chair Maggie Hurlbut: I think that Part C allows anyone to record and that opens up the video to be someone elses and be edited however they want.
Sophomore Senator David Warne: I think that the watermark does not give us legal recourse if they are not using it for profit. I think that we could put a Youtube link on the website so that we do not have to deal with the bandwidth and storage.
At-Large Senator Bjorn Thyrring: My concern with Youtube is that adding another social media site for PR to handle is tough.
First Year Senator Sahill Sagar: We can change the wording to “published” and leave the publishing up to PR to use discretion and account for changes.
At-Large Senator Bjorn Thyrring: I would echo that. I that our distribution and recording methods can be left up to future senates.
Senate Chair Aly Motzel: Any more discussion on specificity?
First Year Senator Kyle Andrews: I think it shouldn’t be extremely open ended.
Junior Senator Rachel Wiggins: I like the vagueness to give PR some room to adjust.
Senate Chair Aly Motzel: The purpose of the bylaws is to add structure and instruct future senates. We don’t want to water down the bylaws to evade responsibility.
PR Chair Maggie Hurlbut: From a PR standpoint, I like the vagueness on the recording, but we should be specific about how we publish the videos.
Senate Chair Aly Motzel: Straw poll on two week timeline for posting the recording.
(Added the two week timeline following the poll.)
Sophomore Senator Duncan McDonell: Why do we want to allow SCU people to record meetings?
At-Large Senator Bjorn Thyrring: It is a transparency measure and the creation of the official video is a response to allowing students to film.
First Year Senator Sahill Sagar: We want to allow students to record the parts of the senate they are interested in.
Sophomore Senator Duncan McDonell: I think that that will take up senate time to vote to approve each week.
PR Chair Maggie Hurlbut: Regarding the archive, we do post minutes as a transparency measure. Has there been any discussion with the library to have an archive?
At-Large Senator Kayla Williams: I like the idea of the Google Drive. I would recommend linking the videos through the PR email is also helpful.
At-Large Senator Nithya Vemireddy: I would like more specificity on how we approve students to record.
Senate Chair Aly Motzel: If it’s only two days, we have very little time to deliberate.
First Year Senator Sahill Sagar: Could we change it to one week?
Senate Chair Aly Motzel: We may need to work on this outside of senate.
Junior Senator Rachel Wiggins: Could we hold an outside vote online on that?
Sophomore Senator David Warne: can we setup a straw poll on the bottom of this documents? Cna the senate chair approve who wants to record?
Senate Chair Aly Motzel: I am a facilitator and you all need to have that input.
Senate Chair Aly Motzel: We formed a straw poll and csi with a link to the google drive won.
At-Large Senator Nithya Vemireddy: What do we mean by encryption?
Junior Senator Alex Perlman: I think we should have it public, but not able to download it.
Senate Chair Aly Motzel: Watermark straw poll
(Watermark stipulation added to the bylaw.)
Senate Chair Aly Motzel: Tedd said that we need another provision that lays out a rule about the public not being allowed to record.
Junior Senator Victoria Linares: I think we should do that.
At-Large Senator Bjorn Thyrring: How should we set up the approval mechanism?
Junior Senator Victoria Linares: I think that we can do it all over email and if one person objects we can vote.
Junior Senator Alex Perlman: I think that one person is too small a number.
At-Large Senator Nithya Vemireddy: I liked doing it over text.
Junior Senator Alex Perlman: I think that we could require a unanimous vote from the senate chair and committee chairs.
Pro-Tempore Sam McNeal: They should notify, but we don’t have to approve.
Senate Chair Aly Motzel: We do need to have a way to enforce it.
At-Large Senator Bjorn Thyrring: We will, any objections?
Senior Senator Angelica Fuentes: I still think that that allows for a lot more transparency than we have had.
Sophomore Senator Duncan McDonell: I think it’s everyone or no one.
At-Large Senator Bjorn Thyrring: I think it is more dangerous to pick and choose who can record.
First Year Senator Kyle Andrews: Why do RSO’s and CSO’s need to do their own recordings?
First Year Senator Sahill Sagar: They want to film themselves presenting a +1000 or a presentation to show their own clubs.
Senate Chair Aly Motzel: Straw poll on only allowing RSO’s and CSO’s and all of SCU to record.
(Added to the bylaw.)
At-Large Senator Bjorn Thyrring: We can make a form to notify us of intent to record. We will put this in the bylaw.
PR Chair Maggie Hurlbut: Is there any grounds to hold people to what they say they are going to use it for.
At-Large Senator Bjorn Thyrring: I think we can’t prevent that no matter what.
Senate Chair Aly Motzel thanked all of the senators for their thoughtful discussion. She then asked that they talk to constituents about this change and be prepared to vote next week.
Ben Rhoades gave a presentation on the current state of ASG finances. His presentation is summarized below.
We spent $6212.18 during winter quarter.
We have spent 60 percent of our yearly budget has been spent.
Anything over 200 dollars for reimbursement will be mailed by check.
Next year, we may try to give a budget for ad-hoc committees.
I am not going to request an increase for ASG’s budget next year.
Emily Mun, Jun Chang, and Cynthia Wang gave a presentation on their KSA culture show Hong Gildong
Will take place on May 5th in Locatelli Hall
Goals: to celebrate Korean culture and raise awareness about Korean American issues
Event will consist of modern and traditional Korean performances, Korean cuisine, a skit based on a Korean novel from the Joseon Dynasty
The skit is similar to Robin Hood and will let us showcase a traditional Korean story
Will also premier KSA’s second original documentary film on immigration and the Korean Immigrant experience at SCU
Total Expenses are $10,146.57. Requesting $5,584.83.
Senate Chair Aly Motzel thanked Emily Mun, Jun Chang, and Cynthia Wang for their presentation and asked if the senate had any questions for them.
First Year Senator Kyle Andrews: Are the costumes you are purchasing going to be reused?
Sophomore Senator David Warne: Where do you plan to store your costumes and other decorations?
Answer: For now, we can store them at the MCC and then work to have club members store them.
Sophomore Senator David Warne: Why did you decide to use a very expensive dance coach?
Answer: The price is based on the number of people in the show. It also covers the cost of two assistant coaches.
Senate Chair Aly Motzel, hearing no more questions, asked for thoughts and concerns on the funding request.
Junior Senator Victoria Linares: I am somewhat concerned about the $100 makeup and the $300 for flannels?
Sophomore Senator David Warne: We will look at that.
Junior Senator Alex Perlman: I think your comment on the high coaching price is true.
At-Large Senator Rahaima Choudhry: I think that they could buy makeup and they could find a cheaper coach.
Sophomore Senator David Warne: The high price of those sessions is also concerning.
Senior Senator Angelica Fuentes: What is there most important budget concern? SAC can then fund the most important thing.
First Year Senator Sahill Sagar: Because they are an MCC club can they use their one exception for funding outside catered food.
Sophomore Senator David Warne: I will follow up on that.
Senior Senator Thayne Kollmorgen: I would like to follow up on the storage as well.
At-Large Senator Erik Echeona: Typically members of the board do store items and that is not a cause for concern.
Senate Chair Aly Motzel thanked all of the senators for their thoughtful discussion and asked that they be prepared to vote next week.
9. OLD BUSINESS
RM3 Senate Presenter
Senate Chair Aly Motzel announced that the senate has to approve politically motivated speakers and that the Silicon Valley Leadership Board would like to come present on the public transportation expansion RM3 going on in the Bay Area.
Senate Chair Aly Motzel: Are there any objections to this presenter?
CommDev Chair Elena Radding: He is coming to ask for ASG’s endorsement so keep that in mind.
Senate Chair Aly Motzel: You don’t vote on him coming, but we do vote about putting out a resolution endorsing this measure.
Senior Senator Thayne Kollmorgen: Are we going to hear a dissenting opinion?
CommDev Chair Elena Radding: I looked into that and I did not find that kind of information.
Senior Senator Thayne Kollmorgen: I do think it is important to hear an opposing view.
Senate Chair Aly Motzel: We can ask him for cons to the program.
Sophomore Senator David Warne: I think that we should always question unopposed initiatives.
Sophomore Senator Duncan McDonell: Why do they want to talk to us?
CommDev Chair Elena Radding: They have had a relationship with us and they have asked universities in the Bay Area for their endorsement.
First Year Senator Sahill Sagar: If we endorse a measure, is the student body endorsing it?
Senate Chair Aly Motzel: Yes, you are speaking for them.
Senior Senator Thayne Kollmorgen: I don’t know anything about the Silicon Valley Leadership Group and they are self interested. We should ask why they want us to endorse them and what we are getting out if it.
Senate Chair Aly Motzel: We will discuss that after he speaks. Please do some research and come with good questions and background when he speaks.
Senate Chair Aly Motzel: Janice DeMonsi presented a draft proposal and wants feedback on her campus recreation expansion. Please talk to constituents and give me feedback on it.
Senate Chair Aly Motzel: I not received any applications from senators for the job so please apply if you are interested.
Senate Chair Aly Motzel asked for a motion to adjourn the meeting. Adjournment was approved by At-Large Senator Erik Echeona and seconded by First Year Senator Kyle Andrews. Senate Chair Aly Motzel called the April 12th, 2018 meeting of the Santa Clara University Senate to a close at 9:00 PM.
12. ROLL CALL
Pro-Tempore Sam McNeal took roll at 9:00 PM.