Senate Meeting Minutes :: 4.5.18 :: Week 2
Minutes of the SCU Student Senate Meeting April 5, 2018
Senate Chair Aly Motzel
Pro-Tempore Sam McNeal
First Year Senators:
Payton Dizney Swanson
1. CALL TO ORDER
Senate Chair Aly Motzel called the April 5th, 2018 meeting of the Santa Clara University Student Senate to order at 7:00 pm in the Williman Room of Benson.
Senate Chair Aly Motzel asked a member to read the invocation. At-Large Senator Kayla Williams recited the invocation.
2. ROLL CALL
Pro-Tempore Sam McNeal took roll at 7:02 pm.
3. APPROVAL OF THE AGENDA
Senate Chair Aly Motzel asked the Senate to consider the agenda for the current meeting. She requested questions and comments related to the agenda. Hearing none, she asked for a motion to approve the agenda. The agenda was approved by At-Large Senator Rahaima Choudhry and seconded by At-Large Senator Bjorn Thyrring.
4. APPROVAL OF THE PREVIOUS MINUTES
Senate Chair Aly Motzel asked the Senate to consider the previous week’s Meeting Minutes and requested questions and comments related to the minutes. Hearing none, she asked for a motion to approve the Minutes. The motion was made by At-Large Senator Rahaima Choudhry and seconded by At-Large Senator Erik Echeona.
5. SPECIAL ORDERS OF BUSINESS
Senate Speaker Janice DeMonsi
Director of Recreation Janice DeMonsi gave a presentation on the Campus Recreation department. Her presentation is summarized below.
Mission Statement: Campus Recreation is committed to the Jesuit concept of educating the whole person - body, mind and spirit. Campus Recreation seeks to fulfill this commitment by enriching the lives of students, faculty and staff through a broad scope of recreational, educational, and competitive programming.
2014 was the start of the strategic planning process to grow campus recreation
In 2015, Campus Recreation was moved from the Athletics department to Student Life department.
Got some capital projects done like creating the student coordinator office
These small projects became easier to do
In 2016 we began a benchmarking report and we then presented the report to the UPC in late 2017. This year we will present the long, comparative report and the recommendations on our recreation facilities to the Student Life Committee of the Board of Trustees.
Currently we rank last against the nine schools we compared ourselves to
We have two full time faculty; myself and Kathryn Hutchings, the assistant director
We have 13 student coordinators
I manage the new outdoor fitness area, the Malley fitness center, the Sullivan Aquatic Center, and Bellomy Field
Athletics oversees the Sand Volleyball court and the Degheri Tennis Center
There have been 146,913 check ins to malley since September of this school year
For the growing student body we need 2 to 3 more basketball courts, double the size of Bellomy Field, more weight room space, more fitness room space, and other fitness areas
When I got here ten years ago, Malley was for about four thousand undergrad and we now have well over five thousand
Our largest program with 3,733 participants
We rank 2nd against the nine schools
This Sunday Women’s Lacrosse plays UCLA in the lead up to playoffs
Equestrian riders are very close to qualifying for nationals
Rugby just got back from touring france
We have a cap on club sports and we have at least 10 teams that would like to be a club team
We have a lack of staffing, space, and funding
In order to expand we need one person just for club sports
We need more court and field space
2nd largest program
We added Les Milles Classes last quarter
These classes do not make money, just enough to pay the instructors
New this summer, students who are not enrolled in summer classes will need to pay to use the Malley Center and Pool
This additional revenue will support various operational costs, weight room equipment, resurfacing the tennis courts, among other things
Senate Chair Aly Motzel thanked Janice DeMonsi for her presentation and asked if there were any questions for her.
Senior Senator Thayne Kollmorgen: Where can we expand to?
Answer: We will eventually take over the sand volleyball courts and move those courts somewhere else. Another idea is to build closer to the Campisi dorms and to expand upwards.
First Year Senator Mai Sinada: Will the solar-powered house have to be moved if we expand?
Answer: Yes, it would.
Sophomore Senator Duncan McDonell: How do you plan expansions? Like the outdoor fitness center?
Answer: I saw that in a fitness magazine and we chose to include workout elements that are used often and to provide a workout space for students when Malley is closed. It is open 24/7.
Sophomore Senator Duncan McDonell: Did you gauge student interest for that project?
I used feedback from the students who work at malley
Sophomore Senator David Warne: I haven’t seen anyone using the elevated treadmills, is that a true indication of their use?
Answer: Actually, students use them quite a bit and they are actually better for running fitness.
At-Large Senator Rahaima Choudhry: Can you explain the guest pass?
Answer: Any current student can bring in a guest over 18 years old for eight dollars per day or buy a multi-visit guest pass.
Sophomore Senator Helen Kassa: Why isn’t it free?
Answer: All schools we surveyed do charge and we do not get an operating budget from the University so we need to bring in revenue.
At-Large Senator Rahaima Choudhry: is it possible to do a monthly guerst pass?
Answer: Right now there is no cap on guest passes and we don’t plan on expanding that.
First Year Senator Kyle Andrews: Is there any timeframe on the expansion of Malley?
Answer: We are on the 2020 plan, but low on the need list. We foresee breaking ground in 2022, but we haven’t made serious plans.
Senior Senator Thayne Kollmorgen: What have been the largest operating costs that drive us over budget?
Answer: We have to spend money to make money. We also have high equipment repair and replacement costs. We also have to resurface teh basketball courts every summer. We spend revenue on projects like the outdoor fitness area and supporting club sports.
Sophomore Senator Duncan McDonell: At many other gyms there are towels, do we offer those?
Answer: We do offer those, but at a cost.
Junior Senator Alex Perlman: Can you explain the summer rates a little bit more?
Answer: We chose to charge a summer rate because we plan to use that money to hire another full time equivalent employee, update fitness equipment, and give more money to club sports.
Law School Student: How do you arrive at the bar review membership prices in the summer?
Answer: We charge 80 dollars for 10 weeks based on the standard weekly rate.
Confirmation and Swearing-in of Election Chair
Senate Chair Aly Motzel: Our sitting Vice President Sam Perez is running for president and because the Vice President is supposed to be the election chair, Sam has a conflict of interest. After speaking with President Jack Herstam we have decided to appoint an impartial Election Chair to serve as this year’s Election Chair.
Senate Chair Aly Motzel then invited Elena Radding, current CommDev Chair, to the front of the room and asked the senate if they had any questions for her.
At-Large Senator Erik Echeona: Do you have the experience to do this job?
Answer: I was on judicial freshman year and gained experience studying the election code.
First Year Senator Sahill Sagar: What does this job entail?
Answer: I will help decide punishments if election code is broken, but I will also plan all of the election events.
At-Large Senator Bjorn Thyrring: Will this job affect your role in CommDev?
Answer: No, I have created a plan and I am trying to use google docs to create election applications.
Senate Chair Aly Motzel, hearing no more questions, asked Elena to leave the room. The then asked if the senate had any concerns or questions about her appointment.
First Year Senator Sahill Sagar: Will this position remain next year?
Aly: Yes, but we will be clearing up who picks the election committee, between the Senate Chair and the President, later tonight with a bylaw proposal.
Senate Chair Aly Motzel, hearing no more questions, asked for a motion to vote. The motion to vote was given by At-Large Senator Rahaima Choudry and seconded by First Year Senator Mai Sinada. Pro-Tempore Sam McNeal took roll and Elena Radding was confirmed as the Election Chair and was subsequently sworn in.
Confirmation and Swearing-in of Spirit Chair
Senate Chair Aly Motzel then invited Ali Deambrosio to the front of the room and introduced her as the candidate for the position of Spirit Chair. She then asked the senate if they had any questions for her.
At-Large Senator Rahaima Choudhry: What are some of your goals?
Answer: Right now we are working on on allowing students to write letters to their future selves when they are first years. We are also trying to revamp the Bronco Brawl Tournament.
Senate Chair Aly Motzel, hearing no more questions, asked Ali to leave the room. The then asked if the senate had any concerns or questions about her appointment.
Pro-Tempore Sam McNeal: Is she currently on CommDev?
Senate Chair Aly Motzel: Yes, she will be Co-Spirit Chair with Asa Sweetzer.
Senate Chair Aly Motzel, hearing no more questions, asked for a motion to vote. The motion to vote was given by At-Large Senator Erik Echeona and seconded by First Year Senator Mai Sinada. Pro-Tempore Sam McNeal took roll and Ali Deambrosio was confirmed as the Co-Chair of Spirit and was subsequently sworn in.
6. EXECUTIVE BRANCH UPDATES
Public Relations VP Maggie Hurlbut: I plan to update the website and make sure that all of the pictures and information is correct and updated.
Community Development VP Elena Radding: Our Pop the Bubble Flyer comes out once a month and we have just released this month’s promoting Bubble Soccer Wednesday 4/11, 2-4 PM, Baseball Tabling Thursday 4/12, 1:30-3 PM, and Ro Khanna on Tuesday 5/1, 6-7 PM.
Finance VP Ben Rhoades: Office hours are on Wednesday from 11:45-1:00 and on Friday from 11:45-2:00 and we will give a budget presentation at next week’s senate.
Chief Justice Rachel Brooke Herzog: Tonight we will propose a new video recording bylaw, a election chair selection bylaw change, vote on the supermajority club funding bylaw, and vote on the SAC budget bylaw change. We are also working on a students’ rights newsletter.
Vice President Sam Perez: We are submitting a storyboard for the new sexual assault education video by the end of this week for the PRX Digital Film Company. Prospects are good for getting the Broncomobile spirit event going this quarter. Peer Health Education is a club based out of the Wellness Center on campus and we are looking for new ways to grow peer health education and how to improve mental health. Please reach out to me if you want to get involved.
President Jack Herstam: We have campus wide preview days on the 14th and 15th of April and ASG will have sign ups for those who want to represent the organization. The Expressive Activity Policy Update: I took the feedback you all gave me and compiled it and I will bring it to the administration committee next week. I also heard concerns from faculty and will relay those as well. I was also recently speaking to some faculty members who had the idea to pair Counseling Psychology and Cowell to provide student counseling so I will continue to work on this.
Sophomore Senator David Warne: What were the faculty reactions?
President Jack Herstam: Very similar to ours.
At-large Senator Bjorn Thyrring: Cowell has had the concern that psychology students will be seen as peers and that they will know students on a personal basis. That may open up legal problems.
President Jack Herstam: I will follow up with you for more information and we will see what we can do.
7. COMMITTEE UPDATES
COMM - We will have a tabling session and give out t-shirts next Thursday from 1:30 to 3. At-Large Senator Annie Martin: We have decided to cancel the Walk a Mile in Her Shoes event next week because a similar event is going on on Thursday, but we will have one later on the quarter.
CUIC - Committee Member’s Projects: Senior Senator Mayron Mulugeta: Working on planning a lip sync battle with the MCC and a promotional video for baseball. First Year Senator Ciara Moezidis: Working on “Earth Week” VTA Competition with Residence Halls and working with Peer Health Educators on Bronco Positivity event. Senior Senator Thayne Kollmorgen: Working on the Tuition Ad-Hoc Committee. At-Large Senator Bjorn Thyrring: Working on drafting a proposal to give to administration to get QPR training for all first years. First Year Senator Robbie Nunes: Working on getting a commuter lounge in the Alumni Science building because we cannot get one put in the Finn Residence Hall.
First Year Senator Ciara Moezidis: Mental Health Awareness month is in May and I met with Daniel Aguilar to plan on who we can collaborate with to get out the Bronco Positivity Posters out in May. Please talk to me afterwards if you can help me with graphic design and putting the posters together.
FOC - Committee Member’s Projects: Sophomore Senator Helen Kassa: Working on a promotional video to use public transportation and support the EcoPass project that will take place at the end of April. Reach out to her if you want to be in the video. Junior Senator Alex Perlman: The hammock poles will be put in on the Swig Lawn. Meeting with administration to plan the pilot program for Nap Pods. First Year Senator Kyle Andrews: Working to get hand sanitizer in all RLCs. Pro-Tempore Sam McNeal: Working on a new student involvement survey with Tedd Vanadilok. At-Large Senator Kristin Godfrey: Working on a resolution to increase professor diversity with Rahaima Choudhry. Junior Senator Rachel Wiggins: Working on a safe ride home program with Campus Safety. Also working with At-Large Senator Payton Dizney Swanson to plan a faculty appreciation event. Reach out to either of them if you would like to help or have faculty to invite. Sophomore Senator Avery James: Working on creating a way to beautify the construction fences on campus with art or informational posters. Reach out to her if you have any ideas or would like to help.
SAC - We have a SAC bylaw change to vote on tonight. We are also working on RSO reform with Sam Kibbish to streamline the RSO approval process and the maintenance of RSO program. Next we will have at least one +1000 presentation next week. The Barbell Club submitted a +1000 too late for the deadline last quarter and the event has already happened. Do we want to accept that request?
Pro-Tempore Sam McNeal: Can you explain the bylaws around that?
Sophomore Senator David Warne: They missed the deadline for fall quarter funding, but they had their event in the first week of spring. The bylaws don’t specifically account for this kind of mishap. They did submit their request before the event, but the event happened the same week they submitted it.
Senate Chair Aly Motzel: However, if that is not explicitly stated in the bylaws, we do need to allow them to present and give them the opportunity to get feedback and get funding.
Junior Senator Rory Pannkuk: We can make it clear that we don’t want to fund their request.
Chief Justice Rachel Brooke Herzog: It is in the bylaws that if the event is before the first three weeks of spring quarter, they have to submit their request the quarter before.
Sophomore Senator David Warne: Thank you. We will relay that to them.
First Year Senator Sahill Sagar: Out of curiosity, can you request money after an event has happened?
Sophomore Senator David Warne: No.
8. NEW BUSINESS
AAC Bylaw Proposal
Jack Booth from the Academic Affairs Committee gave a presentation on the proposal to include a core curriculum director to the AAC on a permanent basis. His presentation is summarized below.
We would like to add a core curriculum director to the AAC on a permanent basis
We have had positive results having one on this committee in the past and having their input is very helpful
The core curriculum is complex and a director would has that specific knowledge
The director does have the time to contribute in this position
The concern was raised that it could result in bias in favor of adding or keeping core requirements
Senate Chair Aly Motzel thanked Jack Booth for his presentation and asked if there were any questions for him.
First Year Senator Mai Sinada: How many students are on this committee?
Jack Booth: Just me, but more can be added.
Sophomore Senator David Warne: How many people are on the committee?
Jack Booth: There are currently nine.
Sophomore Senator David Warne: I am concerned with the last point made about bias from the director and it could prevent us from changing core requirements.
Jack Booth: It is important to consider that there are seven other members who represent different interests. No matter what, to change the core curriculum, the director will still vote on those changes.
At-Large Senator Bjorn Thyrring: Are there any other hurdles to making this change?
Jack Booth: The AAC approved it unanimously and one voted against it in the university meeting.
At-Large Senator Kayla Williams: Does the core director want to be in this committee?
Jack Booth: Yes.
At-Large Senator Kayla Williams:: I know that this can be seen as stacking the committee, but we can add more students at any time.
At-Large Senator Bjorn Thyrring: I do see the concerns, but I do see that the pros far outweigh the cons.
Senior Senator Thayne Kollmorgen: What does the AAC do?
Jack Booth: We review any large academic policy changes and approve those changes. We do not create proposals. We consider proposals and then vote them through.
Senate Chair Aly Motzel, hearing no more questions, asked for a motion to vote. The motion to vote was given by Sophomore Senator David Warne and seconded by Senior Senator Amy Monzon. Pro-Tempore Sam McNeal took roll and the proposal was approved.
Video Recording Bylaw Proposal
Bjorn Thyrring and Erik Echeona gave a presentation on their proposal to allow video recordings of senate meetings in the next academic year. Their presentation is summarized below and the proposal is attached.
This is a preliminary presentation in response to our vote against senate video recording for this year
We researched how other universities handled video recording. We based ours of off Chapman University and they record all of their senate meetings and then post the videos on the website.
We plan to have media services record the senate meetings
Senate Chair Aly Motzel thanked Erik and Bjorn for their presentation and asked if there were any questions for them.
At-Large Senator Erik Echeona: Essentially, in Part A we could have media services, public relations or the pro-tempore record the meetings. Part B would allow any student group to request weekly the ability to record the meeting. Part C allows those requests to happen on a quarterly basis. Part D allows outside organizations to request to record out meetings.
Senate Chair Aly Motzel: I want to ask the senate for comments only on how this proposal would change our existing bylaws.
Sophomore Senator David Warne: I feel like we should be more strict on outside requests and less so on on campus organizations.
At-Large Senator Bjorn Thyrring: We wrote Parts B and C to make it easier for senate to allow access quickly. For Part D, we wanted to allow the senate to have a large voice in allowing people to use our senate recordings.
Sophomore Senator David Warne: I would take out the “for their own use part” in Part B.
At-Large Senator Rahaima Choudhry: How many views do Chapman’s videos get?
At-Large Senator Erik Echeona: Their most recent video has 200 views
Junior Senator Rory Pannkuk: I think we should remove all of Part B to promote more transparency.
At-Large Senator Erik Echeona: Part P is meant to cover the rights we have to that video.
At-Large Senator Bjorn Thyrring: I also think we should have some oversight in how our footage is used. All students and all people will be able to see all video footage at any time on the website.
Junior Senator Rory Pannkuk: Is our website open to everyone?
At-Large Senator Bjorn Thyrring: Yes.
Chief Justice Rachel Brooke Herzog: From judicial’s standpoint, we would require that information sessions for senate and ASG tell people who are applying that they may be recorded.
At-Large Senator Bjorn Thyrring: I agree, this is meant to remedy that and to vote on this during week three.
Junior Senator Rachel Wiggins: What would we do if we have technology problems?
At-Large Senator Bjorn Thyrring: It depends on who we decide to have record the senate. However, we don’t have an explicit answer yet.
Senate Chair Aly Motzel: I also have this concern. Between this senate and next, all senators should be considering all of these questions and talking to their constituents.
Chief Justice Rachel Brooke Herzog: Judicial is in charge of checking the senate, but the student body is the largest check on ASG not doing its job.
President Jack Herstam: If the video is on the website, people can steal our video. I would advocate for public relations to do the recording because they are in senate and are more accountable.
First Year Senator Kyle Andrews: Is there a way for students to use our own senate recording for their own purposes?
At-Large Senator Bjorn Thyrring: Yes, but Jack just raised that point that anyone can steal the video.
Faculty Advisor Tedd Vanadilok: My recommendation is to have the site password protected and encryption to prevent downloads.
Senate Chair Aly Motzel: I would like you both to follow up on that with IT.
At-Large Senator Nithya Vemireddy: Can we make it explicit that any video we post will not be edited?
At-Large Senator Erik Echeona: Yes.
At-Large Senator Nithya Vemireddy: It may not work to require outside organizations to apply for a recording a week in advance because they are often responding to what we are discussing that week.
At-Large Senator Erik Echeona: That is one of the complexities and we may change it.
First Year Senator Sahill Sagar: We should make the start time and end time explicit. We should also put a disclaimer at the beginning of the video.
At-Large Senator Erik Echeona: We will add that.
At-Large Senator Kayla Williams: You could have the video catalogued at the library to have it password protected.
Senior Senator Angelica Fuentes: How long will the videos be available?
At-Large Senator Bjorn Thyrring: That is a good question, we could have one years posted on the site and then archive the rest in the library
At-Large Senator Rahaima Choudhry: Do you know how many private universities in California do this?
At-Large Senator Erik Echeona: No, but we will look into that.
Senate Chair Aly Motzel: Thank you, please come back with more information. Senators, please talk to your constituents.
Election Code Bylaw Proposal
Chief Justice Rachel Brooke Herzog gave a presentation on a change to the election code. Her presentation is summarized below and the bylaw proposal is attached.
I noticed that there are two provisions in the existing bylaws; one that allows the president to choose the election chair and one that allows senate chair to pick the election chair
We were trying to decide whether the president or the senate chair would be best to pick
Mike Panetta suggested that the chief justice choose the election chair
The chief justice typically has a lot of experience in election bylaws and in judicial and would be someone who can make a good choice
The president and senate chair often have biases with those who are running and the chief justice is more detached and bipartisan
Senate Chair Aly Motzel thanked Rachel for her presentation and asked if there were any questions for her.
At-Large Senator Kayla Williams: Can we have it say that the junior or senior be in ASG?
Chief Justice Rachel Brooke Herzog: We can add that it is suggested, but not binding. I will add that for next week.
First Year Senator Kyle Andrews: Why are we limiting it to juniors and seniors?
Chief Justice Rachel Brooke Herzog: We want someone with more experience and who has seen at least two elections. That standard has existed in the previous bylaws as well.
9. OLD BUSINESS
SAC Bylaw Proposal Voting
Chief Justice Rachel Brooke Herzog addressed the senate and said that Samantha Kibbish and SAC want the funding requests over 500 dollars to have budgeting plans. She noted that she had updated the proposal from last week to include that the presentations happen over sets of two weeks, not one week. We also changed the wording to apply the voting requirements to those two week changes.
Senate Chair Aly Motzel: Any more comments?
Senate Chair Aly Motzel, hearing no more questions, asked for a motion to vote. The motion to vote was given by Sophomore Senator David Warne and seconded by Senior Senator Amy Monzon. Pro-Tempore Sam McNeal took roll and the proposal was approved.
RSO Voting Bylaw Change
Chief Justice Rachel Brooke Herzog addressed the senate and asked if they had any further questions or concerns about the supermajority requirement for RSO voting that this bylaw would change.
Senate Chair Aly Motzel, hearing no more questions, asked for a motion to vote. The motion to vote was given by Sophomore Senator David Warne and seconded by First Year Senator Robbie Nunes. Pro-Tempore Sam McNeal took roll and the proposal was approved.
Vacated Position Announcement
Senate Chair Aly Motzel: Paul Armstrong has decided to step down as Parliamentarian. I will post the position opening tomorrow. All of you are eligible to apply for this job. However, if you take this job, you will vacate your senate position.
Senior Senator Thayne Kollmorgen: Will they be paid?
Senate Chair Aly Motzel: Yes.
Senate Chair Aly Motzel asked for a motion to adjourn the meeting. Adjournment was approved by At-Large Senator Erik Echeona and seconded by First Year Senator Robbie Nunes. Senate Chair Aly Motzel called the April 5th, 2018 meeting of the Santa Clara University Senate to a close at 9:00 PM.
12. ROLL CALL
Pro-Tempore Sam McNeal took roll at 9:00 PM.