Senate Meeting Minutes :: 3.8.18 :: Week 9

Minutes of the SCU Student Senate Meeting March 8, 2018

Members Present:

Senate Chair Aly Motzel

Parliamentarian Paul Armstrong

Pro-Tempore Sam McNeal

First Year Senators:

Mai Sinada

Robbie Nunes

Kyle Andrews

Ciara Moezidis

Sahil Sagar

Sophomore Senators:

David Warne

Mackenzie Bartz

Helen Kassa

Junior Senators:

Rory Pannkuk

Alex Perlman

Alex Baldonado

Victoria Linares

Senior Senators:

Thayne Kollmorgen

Angelica Fuentes

Mayron Mulugeta

Amy Monzon

At-Large Senators:

Bjorn Thyrring

Payton Dizney Swanson

Erik Echeona

Nithya Vemireddy

Rahaima Choudhry

Kayla Williams

Members Absent:

Duncan McDonell

Avery James

Gerome Yabut

Kristin Godfrey

Annie Martin

Rachel Wiggins


Senate Chair Aly Motzel called the March 8th, 2018 meeting of the Santa Clara University Student Senate to order at 7:00 pm in the Williman Room of Benson.

Senate Chair Aly Motzel asked a member to read the invocation. First Year Senator Kyle Andrews recited the invocation.


Pro-Tempore Sam McNeal took roll at 7:02 pm.


Senate Chair Aly Motzel asked the Senate to consider the agenda for the current meeting. She requested questions and comments related to the agenda. Hearing none, she asked for a motion to approve the agenda. The agenda was approved by At-Large Senator Erik Echeona and seconded by First Year Senator Kyle Andrews.


Senate Chair Aly Motzel asked the Senate to consider the previous week’s Meeting Minutes and requested questions and comments related to the minutes. Hearing none, she asked for a motion to approve the Minutes. The motion was made by At-Large Senator Rahaima Choudhry and seconded by At-Large Senator Erik Echeona.


Senate Speaker Robin Reynolds

  • Auxiliary Services Introduction and Overview

  • I have been on campus for 17 years, but I am new in this position - Assistant Vice President of Auxiliary Services

  • We provide the university's mainline operations and create the best education we can:

  • Access everything and utilize electronic access cards

  • Run the bookstore

  • Provide conference services

  • Conduct housing operations and services

  • Run dining services

  • Handle property management - renting properties to faculty and staff

  • Run vending services

  • Property Management

  • There are 13 housing properties for students that accomodate about three thousand students, undergrad, grad and law

  • 21 neighborhood units for about 100 students

  • Benson Center Renovation and Expansion

  • Team effort with student life

  • There are two phases with the following goals:

  • Provide a variety and ample capacity for dining and retail

  • Create additional meeting and event space

  • Create fresh and uncongested hang out spaces

  • Phase 1:

  • Going on right now

  • Increase seating capacity by enclosing the Bronco Patio

  • Enhance the food program to include more foods and on trend menus

  • Allow for after hours hang out spaces

  • Renovation of the Mission Cafe so that it can produce more and allow for more seating

  • Build Pacific Rim - new dining island in the middle of Benson for Asian food and breakfast bar on one side

  • Existing dining venues will also be remodeled

  • Renovate the Poke and sandwich centers so that lines will be helped

  • Finn Residence Hall

  • Opens Fall 2019

  • 158 parking spaces underground

  • The staircases will connect floors and bring those communities together better

  • Using a lot of glass to let in natural light

Senate Chair Aly Motzel thanked Robin Reynolds for her presentation and asked if there were any questions for her.

First Year Senator Ciara Moezidis: Is there going to be an expansion of the cellar?

Answer: It was originally in phase one of the plan, but next summer it will be expanded and remodeled and new seating will be put in in downstairs Benson.

Junior Senator Alex Perlman: What will happen to the California Mission Room?

Answer: If it changes, it will happen during phase two.

First year Senator Mai Sinada: When will phase one be completed?

Answer: August 31st, 2018 is the planned date. There will be more self order kiosks and the remodeling will be significant so the soft-opening before students get here is important to get all the kinks worked out.

Chief Justice Rachel Brooke Herzog: Which will be the main entrance for Finn Residence Hall?

Answer: The side facing campus.

First Year Senator Sahill Sagar: Regarding tapingo, what have been some of the recent issues with that?

Answer: There are staff behind the scenes who manage the orders from tapingo. There are two main parts of that system - rush times and staggering the amount of tapingo orders that are processed. The goal is to keep up with orders and serve those who are there.

At-Large Senator Erik Echeona: How does the new amount of parking spots compare to the old amount in the Nobili lot?

Answer: I would estimate that there will be about 100 in the new lot.

Sophomore Senator David Warne: What does our Bon Appetit contract look like? I have had people talk to me with complaints about the service and the cost.

Answer: It is under contract for the next ten years. The catering is a 7.5% tax on going with an outside vendor. We have two advising committees and we go through pricing exercises and the university approves the pricing. The Bon Appetit management has one event every year that listens to student concerns at a forum.

First Year Senator Kyle Andrews: Will we see an increase in food prices because of construction?

Answer: No, the prices come from market forces. For next year, general prices will go up, but not related to construction.

Chris Wanis: Myself and other students have run out of points before the end of the quarter to stay healthy. Pricing is a serious issue. Fruit and other small items are not consistent with market pricing.

Answer: I agree. The cellar, however, will always have higher prices than a grocery store because it is on such a small scale. The management staff at Bon Appetit is always happy to sit down with any students and discuss how well the plans are working. The Facilities staff in bon appetit has a union and the staff employees are paid very well and that is why they often stay here for a long time. The student population has generally supported those sustainability and fair pay initiatives.

Senior Senator Angelica Fuentes: Is it possible to put a commuter lounge in Finn Hall?

Answer: It is not on my radar, but I will bring that up at our next meeting. What is the current opinion of the one we have right now?

First Year Senator Robbie Nunes: Right now it is too small and there is a waiting list to use it.

Answer: I will put that on the agenda and see what we can do.

First Year Senator Ciara Moezidis: There is also the problem of some students with too many points at the end of the quarter. Is there a way to have a smaller plan for those on-campus students?

Answer: There is a rollover of one hundred points, but we can look into that.

First Year Senator Ciara Moezidis: Other universities use dining points at off campus locations, could we do that here?

Answer: I don’t think there is a good chance of that happening because there is a competition aspect, but it is something to look into. There would have to be a “tax” involved with that so that Bon Appetit or another future contracted food service provider didn’t lose out on on-campus meal purchases.

First Year Senator Sahill Sagar: First Year Senator Ciara Moezidis and I met with Thierry at Bon Appetit about the labeling of foods to get the ingredients; could we also include a calorie count as well?

Answer: It is becoming more and more required, but they are a scratch kitchen so they have a difficult time putting a hard number of calories per dish.


Public Relations VP Maggie Hurlbut: During SCU’s Day of Giving, we raised 3.2 million overall and over 600 dollars for ASG specifically. Most ASG members did a good job of promoting the fundraiser, however, Ben Rhodes, Bjorn Thyrring, Victoria Linares, Nithya Vemireddy, Rahaima Choudhry, Alex Baldonado, Alex Perlman, Sam McNeal, and Payton Dizney Swanson did not share the event on social media.

Community Development VP Elena Radding: Last lecture is March 6th at 7:30 with Cruz Medina in the California Mission Room. We have welcome to finals next week. We are trying to get Rockos Tacos to give free tacos. We also have Monster Energy Drinks sponsoring. This is a huge collaboration with many parts of SCU and is a big publicity event for all of ASG.

Finance VP Ben Rhoades: Office hours are on Thursdays from 12:15 AM to 1:45 PM. As always, email me with budget/reimbursement questions.

Chief Justice Rachel Brooke Herzog: We have two bylaw proposals to present tonight. We plan to release two or three student and tenant rights documents next quarter.

Vice President Sam Perez: Can’t Thread a Moving Needle will no longer be shown. We are continuing to work on the replacement film for Can’t Thread a Moving Needle. We will give Jeanne Rosenberger our Contraceptive Distribution Initiative proposal next week. The Undocumented Student Fund received $4700 on Day of Giving

President Jack Herstam: The walkout for gun regulation will occur on the 14th of March. Sam Perez, Sam McNeal and I are working with PRx Digital and we are storyboarding for the new sexual misconduct video. I recently spoke with administration about the Expressive Activity Policy, which reads, “In view of the University’s responsibility to promote free expression, the campus is open, but only to University affiliates (Santa Clara University students, faculty, and staff working through , university recognized organizations, departments, and offices), for the purpose of freedom of speech and related expressive activity, subject to the time, place, and manner regulations indicated below. The right of free expression includes, but is not limited to, the right to peaceful dissent, protests in peaceable assembly, and orderly demonstrations such as marches, picketing, protests, vigils, and rallies, and displays.” Essentially, it allows any one person to say whatever they would like whether they are a student, professor, or faculty. However, any group of students that is more than two people, are considered to be protesting and the university has to approve of event.

Senate Chair Aly Motzel: This applies to everyone, not just Registered Student Organizations?

President Jack Herstam: No, these are meant for specifically for Registered Student Organizations.

Senior Senator Thayne Kollmorgen: The university has to approve what two people want to protest?

President Jack Herstam: Yes

First Year Senator Mai Sinada: For example, was the gun regulation walk-out approved?

President Jack Herstam: Yes.

First Year Senator Sahill Sagar: How does this process work?

President Jack Herstam: They have to go through a process and it is different for RSOs and non-RSOs.

Sophomore Senator David Warne: This seems like an infringement on free speech to me.

President Jack Herstam: They pitched it as only important for controversial topics.

Sophomore Senator David Warne: The rule should apply across the board and the university should not get to decide what is controversial.

Karen, Student from Santa Clara Law School: We are a private university and therefore it does not have to allow free speech. They are being generous in what they are allowing.

ASG Faculty Advisor Tedd Vanadilok: My interpretation is that this rule only applies if what you are saying disrupts the university classes or university goings-on.

Senior Senator Thayne Kollmorgen: I would agree with David. Who approves it?

President Jack Herstam: Campus Safety and Student Life.

Junior Senator Rory Pannkuk: I agree with Thayne and David. It does not define unruly behavior well enough and the private property restriction is still unfair at a university.

At-Large Senator Bjorn Thyrring: Is this anything that students had input on?

President Jack Herstam: The trustees approved it. Matt, Jeanne and I are revisiting this in April. Sydney Altobell, Aly Motzel, and I are on the committee that will review that decision.

Sophomore Senator David Warne: My problem is not with the legality, but with the ethics of limiting free speech. I would like a lot more clarifications and definitions.

Senate Chair Aly Motzel: Please send any further comments about this to me or to Jack Herstam.


COMM - We will be working with PR to create some cool projects for spring. We plan to put on an ASG/constituent community service event to give students more facetime with ASG members. We would also like to have current ASG members write letters to their successors. The alcohol policy is active for baseball games and we are beginning to work on collaborations with athletics for next quarter.

CUIC - Committee Member’s Projects: Senior Senator Mayron Mulugeta: Restructuring the Inclusive Excellence Committee and working to improve Justice Starts Here. Also working to let the MCC schedule the use of the MCC building. First Year Senator Ciara Moezidis: Working on “Earth Week” VTA Competition with Residence Halls and working with Peer Health Educators on Bronco Positivity event. Senior Senator Thayne Kollmorgen: Working on the Tuition Ad-Hoc Committee. At-Large Senator Bjorn Thyrring: Working on drafting a proposal to give to administration to get QPR training for all first years. First Year Senator Robbie Nunes: Working on getting bigger water cups in Benson and met with the RD of Graham Hall to discuss commuter lounge and is also working to get a commuter lounge in the residence hall that is under construction through Chris Shay. At-Large Senator Nithya Vemireddy: Helped put together the gun regulation walkout.

FOC - Committee Member’s Projects: Sophomore Senator Helen Kassa: Working on a promotional video to use public transportation and support the EcoPass project that will take place at the end of April. Reach out to her if you want to be in the video. Junior Senator Alex Perlman: The hammock poles will be put in on the Swig Lawn. Meeting with administration to plan the pilot program for Nap Pods. First Year Senator Kyle Andrews: Working to get hand sanitizer in all RLCs. Pro-Tempore Sam McNeal: Working on a new student involvement survey with Tedd Vanadilok. At-Large Senator Kristin Godfrey: Working on a resolution to increase professor diversity with Rahaima Choudhry. Junior Senator Rachel Wiggins: Working on a safe ride home program with Campus Safety.

SAC - We have two SAC bylaw changes to present tonight. We are also working on RSO reform with Sam Kibbish to streamline the RSO approval process and the maintenance of RSO program.

Igwe Spring Retreat +1000 Request

Sophomore Senator David Warne: For the Igwebuike Spring Retreat, Igwebuike requested $3144.20. We allocated $1640 and none from the SC fund. We created an estimation for food costs, but we cannot fund food for off-campus. We estimated that food per day was 25 dollars per day and subtracted that from their total cost and than funded 40 percent of that.

Senate Chair Aly Motzel thanked SAC for their presentation and then asked the senate if they had any questions.

Sophomore Senator Helen Kassa: Why is it zero dollars from the SC fund?

Sophomore Senator David Warne: We were asked to deplete that fund by last week, but it does not affect how much they were given.

Hearing no more questions, Senate Chair Aly Motzel asked for a motion to vote. The motion to vote was then given by At-Large Senator Erik Echeona and seconded by At-Large Senator Bjorn Thyrring. Pro-Tempore Sam McNeal took roll and the aforementioned funding was given to Igwebuike Spring Retreat.


RSO Approval Bylaw Proposal

Chief Justice Rachel Brooke Herzog presented the proposal for the bylaw change. The presentation is summarized below and the proposed change is attached.

  • Has to do with RSO approval

  • There was no bylaw explicitly stating that there is a supermajority needed from the senate to be approved

  • That has now been been put in

  • We had been going off of that in the past and this change makes that precedent a part of the ASG bylaws

Senate Chair Aly Motzel thanked Rachel Brooke Herzog for her presentation and asked if there were any questions or comments.

At-Large Senator Erik Echeona: Why had we been doing a supermajority in the past?

Chief Justice Rachel Brooke Herzog: Most votes concerning clubs required a supermajority so we had used that metric.

Sophomore Senator David Warne: I support this and I would be against using a simple majority because we need to look closely at what merits rso status

At-Large Senator Bjorn Thyrring: I support this as well.

SAC Bylaw Proposal

Chief Justice Rachel Brooke Herzog presented the proposal for the bylaw change. The presentation is summarized below and the proposed change is attached.

  • I worked on this with David Warne, FOC and Sam Kibbish

  • It came out of how many RSOs there are and how RSOs request money

  • This has allowed ASG to be a main source of funding for clubs

  • The proposed bylaw change mandates that any request over $500 requires a budget plan and those of $1000 require a budget plan and a presentation to senate.

Senate Chair Aly Motzel thanked Rachel Brooke Herzog for her presentation and asked if there were any questions or comments.

Sophomore Senator David Warne: It used to be that requests of $500 and above required presentations and now that it is $1000, there have been many more requests for between 500 and 999 dollars. This bylaw change is a small part of a larger RSO reform campaign that SAC is working on. We will have a presentation on that process next quarter.

At-Large Senator Bjorn Thyrring: I support this to get more transparency and make SAC’s job balancing the budget easier.

First Year Senator Sahill Sagar: It will also get clubs to have a better plan and manage their funding.

At-Large Senator Kayla Williams: Is there a general budget form?

Chief Justice Rachel Brooke Herzog: Yes, David Warne is making one.

Sophomore Senator David Warne: It won’t be active for week one of spring, but I will share it it with you when it is completed.

Senate Chair Aly Motzel: Should we make this language consistent with the +1000 presentations bylaws and split them up over two weeks?

Sophomore Senator David Warne: That is a good concern and we will add that.

Senate Chair Aly Motzel: We will vote on these week one of next quarter. Pease talk to your constituents and consider the effects that these changes will have.

Wellness Resolution Voting

Vice President Sam Perez and At-Large Senator Payton Dizney Swanson read the resolution (attached). It recommends that the professors of SCU include the Wellness Policy in their syllabi because it is in line with the Jesuit values of Cura Personalis, which emphasizes mental health and well-being.

Senate Chair Aly Motzel asked the senate for any comments or questions before voting.

Sophomore Senator David Warne: I am voting “no” on this because I want to question whether it is obvious that making mental health a priority is the best thing for mental health. It is not obvious to me that this is best thing for mental health.

At-Large Senator Payton Dizney Swanson: Do you think that not prioritizing mental health is better?

Sophomore Senator David Warne: I don’t see any evidence of that.

Vice President Sam Perez: Dr. Rovaris, CAPS and Cowell were involved in the wording of this document. I would argue that to aire on the side of caution is to vote this resolution in.

Junior Senator Rory Pannkuk: I have also wanted to get something put in the syllabi and I have gotten pushback that there is already too much stuff in it.

Vice President Sam Perez: Syllabi are a form of academic freedom and we want the resolution to make it clear that students care about this issue and to make this recommendation to the professors. Elsa Chen and Provost Jacobs were very supportive.

Junior Senator Alex Perlman: I definitely support this, but it is good to include who it should be sent to.

Vice President Sam Perez: We would be sending it to Father Engh, Elsa CHen and all faculty at SCU.

Senate Chair Aly Motzel added it to the resolution.

At-Large Senator Nithya Vemireddy: I would like to change “his” and “hers” and “theirs”

Vice President Sam Perez: We will change that as well.

Senior Senator Thayne Kollmorgen: I don’t believe that this will prevent suicide.

At-Large Senator Erik Echeona: I will be voting “yes” because this is worthwhile even if it only helps one person.

Vice President Sam Perez: This is not written because we believe it will stop suicide, but we want to affirm SCU’s belief in the importance of mental health. It is meant to help people get the resources that they need and that SCU provides.

Sophomore Senator Helen Kassa: If a student is sick, is this meant to protect students from losing points if they don’t go to class?

Vice President Sam Perez: No, it says to touch base with the professor and to get people in touch with Cowell.

Senate Chair Aly Motzel asked for a straw poll on whether senate was ready to vote. All raised their hands and she asked for a motion to vote. The motion to vote was then given by At-Large Senator Rahaima Choudhry and seconded by At-Large Senator Kayla Williams. Pro-Tempore Sam McNeal took roll and the Resolution was approved.




Neighborhood Ambassadors Presentation

Taylor and Riley from Neighborhood Ambassadors announced that they would be collaborating with senate to put together an off-campus handbook. They asked that anyone living off-campus take their survey. They then asked the senate what off-campus students want from their office.

At-Large Senator Payton Dizney Swanson: A lot of students want help dealing with landlords to get things fixed.

Taylor and Riley: We have a lot of information on tenant-landlord relationships at our office, but we have a hard time disseminating that information. We are a new organization, but we want to expand.

Senior Senator Amy Monzon: Maybe we could put together a flier?

Taylor and Riley: Every year we go door to door to give out a flier and information.

Senate Chair Aly Motzel: I participated, but we went with the police so maybe being more of a neighbor rather than part of the police force.

Taylor and Riley: We agree, but it is hard to reach every single house multiple times.

Sophomore Senator Helen Kassa: What brought about the need for your positions?

Taylor and Riley: We needed people to facilitate interaction between neighbors, the school and landlords. It is also meant to keep off-campus students connected to the campus.

Junior Senator Alex Baldonado: How often do neighbors come to you to complain about students?

Taylor and Riley: It does happen a lot.

Taylor and Riley: We have office hours from 9 to 5 every weekday, please come by!

Senate Chair Aly Motzel thanked Taylor and Riley and noted that she would send out their contact information to senate. She then asked if there were any other announcements.

At-Large Senator Erik Echeona: Reach out to me or Bjorn Thyrring if you would like to see our draft of the bylaw change for senate recording.


Senate Chair Aly Motzel asked for a motion to adjourn the meeting. Adjournment was approved by At-Large Senator Erik Echeona and seconded by First Year Senator Robbie Nunes. Senate Chair Aly Motzel called the March 8th, 2018 meeting of the Santa Clara University Senate to a close at 8:45 PM.


Pro-Tempore Sam McNeal took roll at 8:45 PM.

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