Senate Meeting Minutes :: 3.1.18 :: Week 8
Minutes of the SCU Student Senate Meeting March 1, 2018
Senate Chair Aly Motzel
Parliamentarian Paul Armstrong
Pro-Tempore Sam McNeal
First Year Senators:
Payton Dizney Swanson
1. CALL TO ORDER
Senate Chair Aly Motzel called the March 1st, 2018 meeting of the Santa Clara University Student Senate to order at 7:02 pm in the Williman Room of Benson.
Senate Chair Aly Motzel asked a member to read the invocation. First Year Senator Ciara Moezidis recited the invocation.
2. ROLL CALL
Pro-Tempore Sam McNeal took roll at 7:04 pm.
3. APPROVAL OF THE AGENDA
Senate Chair Aly Motzel asked the Senate to consider the agenda for the current meeting. She requested questions and comments related to the agenda. First Year Senator Kyle Andrews asked that the page breaks be corrected. Senate Chair Aly Motzel asked Pro-Tempore Sam McNeal to correct the minutes and send them out again. The agenda was then approved by At-Large Senator Erik Echeona and seconded by First Year Senator Mai Sinada.
4. APPROVAL OF THE PREVIOUS MINUTES
Senate Chair Aly Motzel asked the Senate to consider the agenda for the current meeting and requested questions and comments related to the minutes. Hearing none, she asked for a motion to approve the agenda. The motion was made by FIrst Year Senator Sahill Sagar and seconded by Senior Senator Angelica Fuentes.
5. SPECIAL ORDERS OF BUSINESS
Senate Speaker: John Loretto
Senate Chair Aly Motzel invited Assistant Director of Campus Safety John Loretto to give a presentation on SCU’s Campus Safety Department. His presentation is succinctly summarized below:
He retired from Las Vegas Police Department and then took the job here
Officers here at SCU have been here a long time
We don’t get paid a lot of money, but people stay here, meaning Campus Safety Officers like their jobs and like SCU
Our relationship with the Santa Clara Police Department is minimal and good
Goals for Campus Safety
We are trying to be more responsive to what the students need and want
I feel its very important to listen to the students so that we can solve problems we haven’t solved yet
Campus Safety Climate survey was one of these initiatives
We recently switched to Rave software as our alert system
They have a cellphone app and we plan to have a soft rollout this year and then use it next year
One feature allows you to texts to make tips or report an issue
As we roll it out we will be continually asking for feedback
It is going to cost us about $6,000 and we want to be responsible in spending and make sure we get the most out of the money spent
Bike theft is somewhat of an issue here
We bought a nice road bike and have begun to use that as a way to catch bike thieves
We work with SCPD to utilize this “bait-bike” system
Overall, we are trying to fill a “big-brother” role on campus, but we also have a responsibility to keep everyone safe
Senate Chair Aly Motzel thanked John Loretto for his presentation and asked if there were any questions for him.
First Year Senator Mai Sinada: What are you doing to communicate this app to the students?
Answer: We will begin communicating this in April or so. We are working to let students opt-out of the current system and opt-in to the new system.
CommDev Chair Elena Radding: What were some of the takeaways from yesterday's tabling?
Answer: The Florida shooting came up and we discussed why we aren’t armed. We discussed our surveillance system and the posters that were put up on campus. We have a staff of about 25 who signed up not to be armed safety officers. If we were armed, we would be seen more as law enforcement. I like that we are seen as more of big brothers. I personally have been involved in all kinds of things as a police officer. Once a violent event has happened, we can only mitigate the problem. We want to stop things before they happen. Law enforcement training requires four people to go inside a building once a shooting has begun, meaning that I, by myself, could not enter a building where there is an active shooter until backup arrived. I can argue this proposition from both sides, but I think we could invest more in our locking door system and our evacuation training and in our own campus safety training. In order to have an armed, law enforcement force on campus our funding would at least have to double.
Sophomore Senator Helen Kassa: I heard yesterday there was a threat of shooting yesterday at San Jose State?
Answer: We are part of the Santa Clara notification system that involves the FBI. We use those contacts to verify these tips. Recently, we had a bombing tip about a nearby school and the Santa Clara Police Department (SCPD) went out to serve those search warrants and see what the real situation is. My cellphone number is given out to all parents and students and I want to hear from you.
First Year Senator Mai Sinada: Is there an understanding between you and SCPD and ICE?
Answer: No. In Las Vegas, I worked with the media and they are less concerned with the facts and more concerned with the drama. The FBI cannot go out in search of undocumented people. ICE can and is less discriminating. They do not, however, have the manpower to come to every university and deport every illegal immigrant. They FBI refuses to cooperate in that task because it is not their job. The media has made ICE into a bigger threat than it is. A representative from the FBI has spoken to SCU and made it clear that are not going to do ICE’s job. We, as campus safety, try to make it clear that we are not law enforcement or ICE.
Parliamentarian Paul Armstrong: Could you elaborate on your training to treat minority students with respect and fairness?
Answer: We had training with Title IX and got that kind of training. I would say that it is not enough. We had an African-American male student stopped off-campus by SCPD and was upset with the way he was treated. It wasn’t terrible but his parents and him had a sit down conversation with SCPD and worked it out. We have a decent amount of complaints from students about these kinds of issues on campus and we have continually worked to improve. As students, we would always like students who feel they have been profiled to have a discussion about why they were stopped or why we believed there was an issue. We do ask that students look at us in the big brother role and understand that we are trying to prevent crime and keep students safe. Shortly after I got here, we terminated an officer who had an interaction with a female student that I felt wasn’t right. We do our best to fix problems in our organization as they come up.
6. EXECUTIVE BRANCH UPDATES
Public Relations VP Maggie Hurlbut: Day of Giving is coming up, I will give a presentation later tonight. Alex Perlman is this week’s Bronco Bio. We are working on a neighborhood unit project, reach out to me if you would like to be involved.
Community Development VP Elena Radding: Last lecture is March 6th at 7:30 with Cruz Medina in the California Mission Room. Campus safety tabling went well and we got over a hundred more people to fill out the survey. We released a new issue of Pop the Bubble today. Welcome to Finals is coming soon!
Finance VP Ben Rhoades: Office hours are on Thursdays from 12:15 AM to 1:45 PM. As always, email me with budget/reimbursement questions.
Chief Justice Rachel Brooke Herzog: There will be a bylaw proposal presented next week. We plan to release two or three students and tenants rights documents next quarter.
Vice President Sam Perez: Regarding the Wellness Policy, I met with Elsa Chen and the Policy is now on the website and was sent to professors to ask them to include it in their syllabi. We will vote on the resolution tonight. Undocumented Students Support Fund is now up, please give whatever you can. Can’t Thread a Moving Needle will no longer be shown. Now working on steps to provide a replacement. When It’s Not a Great Day to be a Bronco is at 5 PM in sobrato next Thursday and all senators should be there. We will give Jeanne Rosenberger our Contraceptive Distribution Initiative proposal next week.
President Jack Herstam: The campus climate survey reached 32 percent of student body and that is excellent. Ray Plaza’s Blue Ribbon Commission will strive to make education more affordable and recruit a diverse student body. The greek life meeting went well and I’m looking forward to that progress. USAA will give an optional talk and workshop after ASG retreat this Saturday.
7. COMMITTEE UPDATES
COMM - We plan to have a Campus Safety follow-up tabling in the Spring. If anyone has any ideas for tabling events in the spring, please reach out to me. I want to try out new things and bring in more students. Committee Member’s Projects: At-Large Senator Kayla Williams: Working on a speedier alert system for non-emergencies. Working on revamping Student Council on Inclusive Excellence and clarifying their goals. Working with Sam Perez on the Condom Initiative. At-Large Senator Rahaima Choudhry: Working with MSA to welcome admitted Muslim students. Sophomore Senator Duncan McDonell: Working on a new bylaw change and getting a Bronco waffle iron for Benson. Working with Sam Perez on condom initiative. Working on the Tuition Ad-Hoc Committee and is meeting with Jeanne Rosenberger to discuss tuition policies this week.
CUIC - If any group that you are a part of wants to get involved in Red Cup Pick Up to get volunteer hours, please reach out to me. Committee Member’s Projects: Senior Senator Mayron Mulugeta: Restructuring the Inclusive Excellence Committee and working to improve Justice Starts Here. First Year Senator Ciara Moezidis: Working on “Earth Week” VTA Competition with Residence Halls and working with Peer Health Educators on Bronco Positivity event. Senior Senator Thayne Kollmorgen: Working on the Tuition Ad-Hoc Committee. At-Large Senator Bjorn Thyrring: Working on drafting a proposal to give to administration to get QPR training for all first years. First Year Senator Robbie Nunes: Working on getting bigger water cups in Benson and met with the RD of Graham Hall to discuss commuter lounge and is also working to get a commuter lounge in the residence hall that is under construction. At-Large Senator Nithya Vemireddy: Meeting with Gillian and working on Allyship Week.
FOC - Committee Member’s Projects: Sophomore Senator Helen Kassa: Working on a promotional video to use public transportation and support the EcoPass project. Reach out to me if you want to be in the video. Junior Senator Alex Perlman: The hammock poles will be put in on the Swig Lawn. Meeting with administration to plan the pilot program for Nap Pods. First Year Senator Kyle Andrews: Working to get hand sanitizer in all RLCs. Pro-Tempore Sam McNeal: Working on a new student involvement survey. At-Large Senator Kristin Godfrey: Working on a resolution to increase professor diversity. Junior Senator Rachel Wiggins: Working on a safe ride home program with Lyft.
SAC - We will have a total of 14 +$1000 dollar funding requests and we will present our recommendations tonight.
8. NEW BUSINESS
Swearing in of Junior Senator
Senate Chair Aly Motzel invited Rachel Wiggins to the center of the room and introduced her as the candidate for the open Junior Senator position. Rachel introduced herself. Aly then asked if the senate had any questions for him.
First Year Senator Ciara Moezidis: What experience do you have?
Answer: I was pro-tempore last year.
At-Large Senator Erik Echeona: Did you learn anything abroad that you can apply here?
Answer:I learned group project skills and how to communicate.
Senate Chair Aly Motzel asked for a motion to vote. The motion was made by At-Large Senator Bjorn Thyrring and seconded by First Year Senator Ciara Moezidis. Pro-Tempore Sam McNeal took roll, and Rachel was confirmed and sworn in.
+1,000 Discussion and Voting
Sophomore Senator David Warne gave a presentation with a slide devoted to each funding request and the allocated amount of funding. He asked for questions at the end of each slide.
OMIS Student Network BroncoHack Event
Requested $1632.81 and we allocated $5250. We cut down on their requests for food from over $8000 to $4000. We did not allocate any money for prize money. $210 from the SC Fund.
First Year Senator Mai Sinada: Are their sponsors going to provide anything?
Sophomore Senator David Warne: Yes, but they requested more.
Junior Senator Victoria Linares: Did they request more last year?
Sophomore Senator David Warne: No, much less.
Barkada Culture Show
Requested $6000 and allocated $5000. We took out some funding for their entertainment. $250 from the SC Fund.
Sophomore Senator David Warne: The SC Fund comes from donors to the school. For every 10 dollars you get, members from the clubs have to write letters to thank the donors.
At-Large Senator Nithya Vemireddy: Did you ask them which bands they valued the most?
Sophomore Senator David Warne: We don’t earmark any funds for specifics in entertainment, so it is up to them.
Hipnotik Las Vegas Competition
Requested $2075 and allocated $1360. We found that their Fox Rental Car plan was actually cheap. We calculated their Airbnb and gas costs and funded 40 percent of that. We also did not fund their request for apparel because we felt they could fund that aspect. $250 from SC fund.
Senior Senator Angelica Fuentes: Why did you cut back on apparel?
Sophomore Senator David Warne: We felt they could cover that and that the money was better spent elsewhere.
First Year Senator Ciara Moezidis: How will they fund their transportation?
Sophomore Senator David Warne: That will be up to them how they spend the money.
TedX Lighting the Future Event
Requested $18508 and allocated $10980. We did not fund their request for a photo booth because we felt it wasn’t something we should fund. We did not fund all of their food request because we typically do not fund the pre-event events. $600 from SC Fund.
Senior Senator Angelica Fuentes: I would recommend writing to them in the NOL that we will not be funding as much next year because they promised to get significantly more outside funding next year.
Sophomore Senator David Warne: Great idea, we will do that.
MEChA Culture Show
Requested $1314 and suggested $1045. We did not fund for prizes and gifts. $300 from SC Fund.
Ka Mana'o O Hawai'i Luau
Requested $8595 and allocated $4080. We funded $2000 of their $9200 requested for entertainment because they have a large RSO balance. We did not fund their request for shipping because we typically only fund those costs for bringing people to an event, not products. $350 from SC Fund.
Senior Senator Amy Monzon: What did we not fund of their marketing?
Parliamentarian Paul Armstrong: We have a mission for sustainability and we felt it wasn’t necessary for them to use paper tickets.
First Year Senator Ciara Moezidis: What is their RSO budget?
Sophomore Senator David Warne: It is about $22000.
At-Large Senator Bjorn Thyrring: Where does that money come from?
Sophomore Senator David Warne: It comes from donors and fundraising and it goes to events like this.
Junior Senator Victoria Linares: Could we give them less then, with that reasoning?
Sophomore Senator David Warne: This is a fair amount because we don’t want to penalize clubs for fundraising.
Senior Senator Angelica Fuentes: Could you explain the reasoning behind their high RSO budget and our funding?
Parliamentarian Paul Armstrong: They are an old club and they had a big debt a while back and now save a lot of money.
Chinese Student Association Culture Show
Requested $4818 and allocated $3400. We did not fund their request for prizes. $300 from SC Fund.
First Year Senator Mai Sinada: Did you talk to them about doing online tickets, not paper?
Sophomore Senator David Warne: No, but we also did not fund that as part of their advertising request.
Korean Student Association Culture Show
We have decided to ask that they submit weekly requests for their dance lessons and will be working with them on their request. The majority of their request was for those lessons and it can be broken up more easily this way.
Japanese Student Association Culture Show
Requested $3810 and suggested $1870. We cut back on their entertainment funding because a lot of it was going to dance performers. We funded games and not prizes. $300 from SC Fund.
Vietnamese Student Association Culture Show
Requested $5269 requested and allocated $3368. We did not give them advertising funding. $300 from the SC Fund.
Itandesh Culture Show
Requested $3190 and suggested $2188. We funded a significant amount, but they were not clear on exactly what their costs were going to so we cut down on the amount allocated. $300 from SC Fund.
Senate Chair Aly Motzel: We gave barkada almost full funding for entertainment because they requested very little and here we are funding a lot less.
Parliamentarian Paul Armstrong: Itandesh was mus less clear about their costs and so we funded less.
At-Large Senator Nithya Vemireddy: How much of it was for Mayer Theater?
Sophomore Senator David Warne: We gave them $1500 of the $1600 requested for renting Mayer Theater.
Colleges Against Cancer Relay for Life Event
Requested $5845.68 and allocated $3874.50. Calculated exactly by the bylaws. $300 from SC Fund.
Senior Senator Angelica Fuentes: Who is the food for?
First Year Senator Sahill Sagar: Volunteers mostly.
Model UN Competition
Requested $1712 and allocated $865. We can only fund $500 of travel costs so we gave them all that they requested other than that. $100 from SC Fund.
Iqwebuike Spring Retreat
We cannot fund food for off-campus trips so we have asked them to reach out to NatureBridge to get a breakdown of their costs.
Senior Senator Mayron Mulugeta: When they gave their presentation they said they can’t get that info.
Sophomore Senator David Warne: We will get back to you with what we find, but hopefully we can work around that..
Igwebuike Gala Event
Requested $2345 and allocated $2000. Calculated according to the bylaws. $300 from SC Fund
Sophomore Senator David Warne: That is all of our requests. The rundown of ASG funds is as follows: Before these requests our balance was $59272, our total recommended allocation is $36648, and after that amount is potentially allocated we will have $20623. Samantha Kibbish assures me that that leaves enough for Spring and that we actually have more than enough. That said, does anyone have any questions or concerns?
Junior Senator Rory Pannkuk: I want to reiterate that many of these events occur in the Spring so we will have much fewer requests for less money next quarter.
Sophomore Senator David Warne: We will most likely only see about 5 or 6 requests in the spring. We will also get a kickback from money not spent in the RSO budget.
Senior Senator Mayron Mulugeta: If we are above budget, why did we cut some of the small things?
Sophomore Senator David Warne: We were previously in debt and we want to run on the safe side.
Parliamentarian Paul Armstrong: We also changed our system to be plus $1000 requests, not $500.
Senate Chair Aly Motzel: Can Spring Quarter requests fund Fall Quarter events?
Sophomore Senator David Warne: No.
Junior Senator Rory Pannkuk: Last year we funded about $32000 in Spring. We have seen more requests this quarter than we have before, but we are on track.
At-Large Senator Nithya Vemireddy: For the Luau, their shipping was for plants from Hawaii, is there any way can fund half of that?
Sophomore Senator David Warne: We cannot fund that for transportation, but we could fund more of their entertainment costs if we wanted.
Senate Chair Aly Motzel: Part of that decision was because of their large RSO balance.
Vice President Sam Perez: For Model UN, is there any way we can give them more because right now it is going to cost over $100 per person?
Sophomore Senator David Warne: This is all we can do according to this bylaw.
At-Large Senator Bjorn Thyrring: I know costs were less per person last year, do we know why that is?
Sophomore Senator David Warne: No we don’t.
Senate Chair Aly Motzel: That funding would have come from outside of ASG.
Chief Justice Rachel Brooke Herzog: Why are we funding so much of Relay for Life’s food?
Senior Senator Amy Monzon: I think a huge part of it goes to feeding people for a full 24 hours.
At-Large Senator Bjorn Thyrring: I have done relay for life events many times and the food is really important to keep the community together.
Junior Senato Victoria Linares: Sahill also mentioned a lot of it goes to the staff, so that is also important.
Senate Chair Aly Motzel: Can a see a straw pole on white ballot?
First Year Senator Sahill Sagar: Is the whole SC Fund being used?
Sophomore Senator David Warne: Yes, we needed to use it all and we have.
Senior Senator Angelica Fuentes: Does it make sense to wait to vote until we have the information for the other two events?
Senate Chair Aly Motzel: We do need to allocate this money as soon as possible, but does anyone have any thoughts on that?
Sophomore Senator David Warne: Igwebuike retreat is in April and that is the only thing we would wait on.
Hearing no more questions, Senate Chair Aly Motzel asked for a motion to white ballot. The motion to white ballot was given by At-Large Senator Erik Echeona and seconded by Junior Senator Alex Baldonado. The motion to vote was then given by At-Large Senator Erik Echeona and seconded by At-Large Senator Bjorn Thyrring. Pro-Tempore Sam McNeal took roll and the aforementioned funding was given to the respective events and competitions.
Wellness Policy Resolution Presentation
(Sam and Payton)
Vice President Sam Perez and President Jack Herstam read the resolution (attached). It recommends that the professors of SCU include the Wellness Policy in their syllabi becuase it is in line with the Jesuit values of Cura Personalis, which emphasizes mental health and well-being.
Senate Chair Aly Motzel: This is an opportunity to give feedback on the wellness policy. We will vote next week after reviewing it at exec.
At-Large Senator Erik Echeona: It looks good.
At-Large Senator Bjorn Thyrring: I have a wording concern that I have talked about with Sam.
Senate Chair Aly Motzel, hearing no more questions, thanked them for their presentation.
9. OLD BUSINESS
Day of Giving Media Presentation
PR Chair Maggie Hurlbut gave a presentation on SCU’s Day of Giving and how to promote the event. Her presentation is summarized below.
On March 7th for 24 hours
SCU’s largest fundraising day
PR plays a huge role in this event
Last year we raised $73903 just through links and $2 million overall
Sharing on Facebook and Instagram really does play a role in this
What you can do?
Sign up to be an ambassador
I will put these sign ups on facebook
You can get a personal link to see how much you raise and get prizes and incentives
Please change your cover photo to the All In for SCU picture for the day of giving
You can also share the ASG donation page
There are memes and pictures you can share as well
PR made a page for the ASG donation page to explain what ASG does
Senate Chair Aly Motzel thanked Maggie for her presentation and asked the senate if they had any questions.
Chief Justice Rachel Brooke Herzog: When should we post?
PR Chair Maggie Hurlbut: There are pages that give time tables, but I recommend doing it the day of because people cannot donate until Wednesday.
Senior Senator Amy Monzon: We can also put up the ASG tent and have out computers.
PR Chair Maggie Hurlbut: Great idea! I will share this presentation and reach out to me with questions. Please wear your ASG shirts on Wednesday!
Senate Chair Aly Motzel asked for a motion to adjourn the meeting. Adjournment was approved by At-Large Senator Erik Echeona and seconded by Sophomore Senator David Warne. Senate Chair Aly Motzel called the March 1st, 2018 meeting of the Santa Clara University Senate to a close at 9:00 PM.
12. ROLL CALL
Pro-Tempore Sam McNeal took roll at 9:00 PM.