Senate Meeting Minutes :: 10.26.17 :: Week 6

November 2, 2017

Minutes of the SCU Student Senate Meeting October 26, 2017

 

Members Present:

Senate Chair Aly Motzel                                 Jack Codiga                                       Victoria Linares   Parliamentarian Paul Armstrong                 David Warne                                      Rahaima Choudhry

Pro-Tempore Sam McNeal                            Mackenzie Bartz                               Bjorn Thyrring

Avery James                                                   Annie Martin                                      Duncan McDonell

Helen Kassa                                                    Kayla Williams Erik Echeona          Rory Pannkuk

Mayron Mulugeta                                           Thayne Kollmorgen                          Sahil Sagar

Kyle Andrews                                                 Mai Sinada                                         Payton Dizney Swanson

Alex Perlman                                                  Gerome Yabut

Nithya Vemireddy

    

Absent:

Amy Monzon

Angelica Fuentes

Ciara Moezidis

 

1. CALL TO ORDER

 

Senate Chair Aly Motzel called the October 26, 2017 meeting of the Santa Clara University Student Senate to order at 7:00 pm in the Williman Room of Benson.

 

Chair Aly Motzel asked a member to read the invocation. Sophomore Senator David Warne recited the invocation.

 

2. ROLL CALL

 

Pro-Tempore Sam McNeal  took roll at 7:05 pm.

 

3. APPROVAL OF THE AGENDA

 

Senate Chair Aly Motzel asked the Senate to consider the agenda for the current meeting. She requested questions and comments related to the agenda. None were put forward, and the agenda was approved by

 

At-Large Senator Bjorn Thyrring and seconded by At-Large Senator Erik Echeona.

 

4. APPROVAL OF THE PREVIOUS MINUTES

 

Senate Chair Aly Motzel asked the Senate to consider the agenda for the current meeting. She requested questions and comments related to the minutes. None were put forward, and the agenda was approved by At-Large Senator Payton Dizney Swanson and seconded by At-Large Senator Kayla Williams.

 

5. SPECIAL ORDERS OF BUSINESS

 

Associate Justice Candidate Confirmation

 

Senate Chair Aly Motzel invited Maria Parker to the front of the room and asked her to introduce herself. Maria Parker would become an Associate Justice. She is a first year  business major. Aly then asked the senate if they had any questions for Maria.

 

Sophomore Senator Duncan McDonnell: Why do you want this position?

 

Maria Parker: I want to be a lawyer and this position would give me good experience. I am also in mock trial here at SCU and competed in high school.

 

At-Large Senator Payton Dizney Swanson: What are you most excited to do in these position?

Maria Parker: I want to make sure the laws are fair to the students and help the RSO’s function well.

 

Senate Chair Aly Motzel asked Maria Parker to leave the room. She then asked the senate for comments or concerns about her confirmation. Hearing none, Senate Chair Aly Motzel asked for a motion to vote. The motion was made by At-Large Senator Erik Echeona, which was seconded by

 

Sophomore Senator David Warne. Pro-Tempore Sam McNeal took roll and Maria Parker was approved and sworn in.

 

Bookstore Advisory Committee Candidate ​Confirmation

 

Senate Chair Aly Motzel invited Sahill Sagar to the front of the room and asked him to introduce himself. Sahill Sagar would sit on the Bookstore Advisory Committee. Aly then asked the senate if they had any questions for Sahill.

 

At-Large Erik Echeona: Why do you want to be on the Bookstore Advisory Committee?

Sahill Sagar: I want to get involved with facilities on campus.

 

Sophomore Senator Mackenzie Bartz: What would you do?

Sahill Sagar: I will sit in on their meetings.

 

At-Large Senator Payton Dizney Swanson: What do you want to change?

Sahill Sagar: I would like to have it open later.

 

Senate Chair Aly Motzel asked Sahill Sagar to leave the room. She then asked the senate for comments or concerns about his confirmation. Hearing none, Senate Chair Aly Motzel asked for a motion to vote. The motion was made by At-Large Senator Erik Echeona, which was seconded by

 

At-Large Senator Rahaima Choudhry. Pro-Tempore Sam McNeal took roll and Sahil Sagar was confirmed.

 

Transportation and Parking Advisory Committee Candidate Confirmation

 

Senate Chair Aly Motzel invited Amika Phillip to the front of the room and asked her to introduce herself. Amika Phillip would sit on the Transportation and Parking Advisory Committee. Aly then asked the senate if they had any questions for Amika.

 

At-Large Senator Erik Echeona: Why do you want to be on this committee?

 

Amika Phillip: I am a commuter student. I know the struggles and I can help improve our transportation and parking by getting students to classes on time and getting students to campus quicker.

 

Senate Chair Aly Motzel asked Amika Phillip to leave the room. She then asked the senate for comments or concerns about her confirmation. Hearing none, Senate Chair Aly Motzel asked for a motion to vote. The motion was made by At-Large Senator Bjorn Thyrring, which was seconded by

 

At-Large Senator Rahaima Choudhry. Pro-Tempore Sam McNeal took roll and Amika Phillip was confirmed.

 

6. EXECUTIVE BRANCH UPDATES

 

Public Relations VP Maggie Hurlbut announced that in the next two days senators will get invites for Community Development events. She asked that senators say they are going and share them. She also asked everyone to look out for fliers coming out over email. Public Relations is working on a redesign for Educated Partier.

 

Community Development VP Elena Radding talked with Aly about involving ASG in Silicon Valley Leadership. She announced that our State Senator will be on campus on November 8th at 3 PM. Educated Partier will meet this coming Monday at 7 and 8 PM. Tarren is working to get the soccer team to go SCHS. Malika and Shelby are working on a “Pop the Bubble” newsletter.

 

Finance VP Ben Rhoades asked that senators email him with questions and fill the ir reimbursements from retreat.

 

Chief Justice Rachel Brooke Herzog announced that they are working in pairs to do bylaw edits that Jack Herstam has suggested. Tenants Rights will happen next quarter.

 

Vice President Sam Perez said that Bjorn is working on the CAPS online project so that students can make appointments online. Bridge the Gap is working on having an event the quarter. She announced that she is meeting with a donor to raise funds to redo “Can’t Thread a Moving Needle.” There will be a meeting with students who want to be involved in the new film. She announced that she is starting to work on getting condoms on campus and that she would bring it up for discussion with administration. She also asked that senators come to Red Cup Pick Up this Sunday.

 

President Jack Herstam said the Sustaining Excellence Committee met again this week and we talked about centralizing grad services and making it into one common application and consolidating summer programs. He announced that there is a position open in the staff senate and if anyone is interested he said that they should meet with him afterwards. He is rescheduling the imaginarium for next weekend. The Santa Clara wants opinion pieces written and if anyone is interested he said that they should meet with him afterwards.

 

7. COMMITTEE UPDATES

 

COMM -  The new tent is on the way. We are looking for suggestions on what to rename BE Heard. Amy Monzon had a meeting with Athletics to work towards improving school spirit. We are also working getting ASG involved in calling students who get into Santa Clara.

 

CUIC - We are giving a present to Lester Dean; if you want to be included in that project please sign up with us. We are working on gender neutral bathrooms in the new STEM building and getting nap pods on campus. We are also working on making QPR training more accessible and working with Mission City Creamery to increase spirit.

 

FOC - There will be new renovations made to Benson starting in March. SCU is making it bigger and adding a restaurant. Kyle is wokring on getting scantrons and green books to be more accessible.

 

SAC - We funded four small requests this week and we have 6 plus $1,000 request presentations tonight.

 

8. NEW BUSINESS

 

Confirm​ ​and​ ​Swear​ ​in​ ​CommDev First Year Chair

 

Senate Chair Aly Motzel invited Malika Singh to the front of the room and asked her to introduce herself. Malika Singh would be the First Year Chair for Community Development. Aly then asked the senate if they had any questions for Malika.

 

Sophomore Senator David Warne: What are you involved with on campus?

Malika Singh: I’m in the professional business fraternity Alpha Kappa Psi.

 

At-Large Erik Echeona: Why do you want this position?

Malika Singh: I was class president for two years in high school and President of Student Government my senior year.  I am excited to use the skills I learned in high school to improve Santa Clara for first years.

 

Senate Chair Aly Motzel asked Malika Singh to leave the room. She then asked the senate for comments or concerns about her confirmation. Hearing none, Senate Chair Aly Motzel asked for a motion to vote. The motion was made by At-Large Senator Erik Echeona, which was seconded by Sophomore Senator David Warne. Pro-Tempore Sam McNeal took roll and Malika Singh was confirmed and sworn in as the CommDev First Year Chair.

 

Plus $1,000​ Funding Request Presentations

 

Senate Chair Aly Motzel asked SAC Chair David Warne to go over evaluative procedures for funding presentations. (Evaluation Sheet Attached). She limited questions to four per presentation. She then invited Naima Fonrose and Shani Williams to the front of the room to present their funding request for the Igwebuike Culture Show. Their presentation is attached and also summarized below:

  • The Igwebuike Culture Show is an annual cultural showcase

  • It is an MCC Checklist item

  • It will educate the campus about black culture

  • We expect 125 attendees

  • Total cost $2447.61

  • Requesting $1627.81

  • Expect to fundraise $300 themselves

At-Large Senator Payton Dizney Swanson: Where will the food come from?

Answer: It will come from outside of Bon Appetit.

 

Sophomore Senator Duncan McDonell: Do you have the right amount of food for the attendees?

Answer: Yes.

 

Senate Chair Aly Motzel thanked Naima Fonrose and Shani Williams for their presentation and invited Shani Williams, Ibhade Ologbosele, and Charles Odei to present their funding request for the SCU Igwebuike 50th Anniversary Gala. Their presentation is attached and also summarized below:

  • It has not been done before

  • Total cost is $10,000

  • It is celebrating 50 years of Igwebuike on campus

  • We are in talks with Fiorillos about food and event center

  • We requested $10,000 because the current funding rules do not apply to our gala which is different kind of new event that happens far less regularly

 

Sophomore Senator Helen Kassa: Have you considered locatelli as a venue?

Answer: It would be better to have it off campus for alumni, staff and we will have a lot of people

 

Sophomore Senator Helen Kassa: galas normally charge people per plate? Why arent you charging?

Answer: We are going to charge them, but we have to put up the money upfront.

 

At-Large Senator Kayla Williams: What will the ticket price be

Answer: 40 dollars

 

Sophomore Senator David Warne: The MCC has one exception per year for funding off-campus food? You should choose one

Answer: We would choose this one.

 

Sophomore Senator David Warne: We can also fund more if you have on campus food for your previous presentation.

Answer: We will look into that

 

First Year Senators Kyle Andrews: Would you have to request more money if you switched venues?

Answer: We should not and we don’t see that happening.

 

Senate Chair Aly Motzel thanked Shani Williams, Ibhade Ologbosele, and Charles Odei for their presentation and invited Uche Agwu and Ken Wakaba to present their funding request for the 44th National Society of Black Engineers Convention. Their presentation is attached and also summarized below:

  • We work to develop a community to help further education and career success

  • The convention is a career fair for jobs and internships

  • There are speakers and CEO’s at the convention and professional and academic workshops

  • It helps SCU students network

  • There are high school students there as well to learn about engineering and college

  • Total is $22,524.00

  • Requesting $7,509.60

  • The School of Engineering will also be providing funding

  • We foresee about 20 students going

  • We are also talking to companies to sponsor us

  • We had a milkshake fundraiser a few weeks ago and we will continue to fundraise

  • This conference helps black students stay in STEM and join STEM

  • It help launch students careers

 

At-Large Senator Payton Dizney Swanson: Are you booking the hotels through the national organization? The numbers seem high.

 

Answer: The hotels have hiked up the prices and the hotel we picked is in walking distance so we don’t need transportation.

 

Senate Chair Aly Motzel thanked Uche Agwu and Ken Wakaba for their presentation and invited Cynthia Zhang, Jenna Tran, and Kalle Suzuki to present their funding request for the  Asian Pacific-Islander Student Union Night Market. Their presentation is attached and also summarized below:

  • The Night Market is based off of traditional chinese and taiwanese night markets

  • It will take place in Locatelli at 10 PM

  • It is pen to the public and people buy food

  • There are games and student performances

  • Last year about 400 people attended

  • All food is prepared by us and is part of the Asian Pacific-Islander culture

  • There are carnival games and raffles

  • WE are asking cultural clubs on campus to perform and be there

  • Total cost is $2,436

  • Requesting $1,954

Sophomore Senator Duncan McDonell: How have past events gone?

Answer: We have often sold out on food and it has always been packed.

 

Senate Chair Aly Motzel thanked Cynthia Zhang, Jenna Tran, and Kalle Suzuki for their presentation and invited Nick Rodgers to present his funding request for the March for Life 2018. His presentation is attached and also summarized below:

  • March for Life is a national march in Washington D.C.

  • Last year about half a million people showed up

  • The trip is open to the entire campus

  • Broncos for Life brings 10 to 12 people each year

  • It helps students get involved in political activism

  • Last year we requested funding and got new people involved

  • Afterwards, next winter, Broncos for Life will hold a workshop on political activism

  • Total expenses $6,090

  • Requesting $2,485.50

  • We are hoping to get funding of about $2,500 from campus ministry

  • We will charge each person about $150 as long as we get the funding we are applying for

Sophomore Senator Duncan McDonell: Have you received funding from campus ministry or other sources?

Answer: Yes, we did last year. Some donors donated to Campus Ministry specifically for this trip.

 

Junior Senator Alex Perlman: How many new people went last year?

Answer: Three or four.

 

Senate Chair Aly Motzel thanked Nick Rodgers for his presentation and invited Neha Sharma, Saahil Saini, and Harshan Aravindakshan to present their funding request for the Itandesh’s Winter Retreat. Their presentation is attached and also summarized below:

  • It is the annual winter retreat to Lake Tahoe for the Itandesh Club

  • We are part of the MCC

  • We aim to create an environment that fosters discussions

  • We expect about 20 to 30 students

  • It encourages unity within the club, bonding with new members, and an opportunity to explore self-identity

  • We made the accommodation with airbnb

  • Total is $4,102

  • Requesting $2,000

  • We are fundraising through t-shirts and samosa sale

  • Attendees will pay about $75 dollars

 

Senior Senator Gerome Yabut: Have you considered having people pay for their own gas?

Answer: That deters people from going and we would struggle to get volunteers.

 

Junior Senator Victoria Linares: Could people in the car pitch for gas?

Answer: We are trying to keep individual cost down, especially this year to get as many people to go. In years past we haven’t been able to have everyone in the club go because of high personal costs.

 

Senate Chair Aly Motzel thanked Neha Sharma, Saahil Saini, and Harshan Aravindakshan for their presentation. She then asked the senate if they had any comments or questions about any of the presentations.

 

At-Large Senator Erik Echeona: We have funded transportation cost for gas in personal cars, it’s not abnormal.

 

Sophomore Senator Duncan McDonell:  For the Igwebuike 50th Gala, what is the supplies and apparel breakdown?

 

Sophomore Senator David Warne: I’ll share it with you.

 

At-Large Senator Payton Dizney Swanson: What did the presenters of the Igwebuike 50th Gala mean by the typical funding rules not applying to them. Can they pay us the $8,000 back after charging for tickets?

Sophomore Senator David Warne: I will look into all of those.

 

Junior Senator Alex Perlman: How much does the 50th expect in revenue?

Sophomore Senator David Warne: I will ask them that.

 

At-Large Senator Erik Echeona: It would be more practical for them to charge for tickets now.

 

First Year Senator Sahill Sagar: We would get a better headcount ahead of time as well.

 

Senior Senator Gerome Yabut: Sam Kibbish said that the off campus food exception can be discretionary, could they get an exception for both events.

 

Sophomore Senator David Warne: I will ask Sam Kibbish at the MCC.

 

At-Large Senator Erik Echeona: Bon Appetit can’t make the cultural food so that can be taken into account in that request.

 

Junior Senator Victoria Linares: Do we normally fund games like the Asian Pacific-Islander Student Union is asking?

 

Sophomore Senator David Warne: We mostly don’t fund that kind of thing.

 

At-Large Senator Rahaima Choudhry: We shouldn’t fund carnival games.

 

Junior Senator Jack Codiga: Their food prices in some cases seem high for Asian Pacific-Islander Student Union Night Market.

 

At-Large Senator Erik Echeona: It’s also too little soda in general for the event.

 

Senate Chair Aly Motzel thanked the senate for their discussion and announced that SAC Chair David Warne would present SAC’s recommendations at next week’s senate.

 

9. OLD BUSINESS

 

Bylaw​ ​Change​ ​Voting​

 

Senate Chair Aly Motzel asked Chief Justice Rachel Brooke Herzog to come the the front of the room.

 

Chief Justice Rachel Brooke Herzog: There are no changes from last week, does anyone have any questions?

 

Senate Chair Aly Motzel, hearing no questions, for a motion to vote. The motion was made by At-Large Senator Kayla Williams, which was seconded by Sophomore Senator Helen Kassa. Pro-Tempore Sam McNeal took roll and the bylaw change was approved.

 

Senate​ ​Recording​ ​Vote

 

Senate Chair Aly Motzel invited Faculty Advisor Tedd Vanadilok to give a presentation of the answers he received from the SCU Legal Counsel. The answers he presented are included below:

  1. Is it right for there to be an official SCU recording (i.e. by Media Services) but not allow others to record?  SCU as a private institution has no obligation to allow others to record and can limit recordings to just one, i.e. an official SCU recording by Media Services.

  2. Could a student be able to distribute these recordings to others?  Doesn't SCU have an obligation to make recordings of public meetings available to anyone who wants to view them?  Or are these recordings considered SCU property that has restrictions on distribution?  As stated in #1, SCU as a private institution has no obligation to make anything public.  The official recording would be considered SCU property and any reproduction without permission is not allowed.  We could add such a disclaimer to the official recording, i.e. similar to the FBI warning you see at the beginning of every movie on DVD, Blu-Ray, VHS, etc.

  3. Can there be latitude to allow individuals and groups to request recording privilege which would need to be approved?  If so, who would review and give approval?  Theoretically yes, but ASG needs to make a firm decision of whether or not to allow recordings; if yes, then the other decision to be firm about is whether or not there can only be one official recording or allow others to record as well.  So if ASG decides to say no recordings whatsoever -- even no official SCU recording -- then the answer to this question is no.  Likewise, if ASG decides to one official recording but no one else is allowed to record, then the answer to this question is also no.

  4. Should those in a recording have advance notice if a video will be distributed and used more widely than the intended use?  Yes, because this entire situation is a matter of California state law that prohibits anyone from recording others without permission.  So if someone is being recorded, they should know that they are being recorded, should have been given the opportunity to consent, and should be aware of how the video is being distributed, used, etc.

  5. Doesn't Leonard Law force SCU as a private institution to enforce the 1st Amendment in its entirety or in full just as a public institution would?  Leonard Law does not apply here because it covers the 1st amendment yet the recording discussion we are having is not related to the 1st amendment.

  6. Is it context specific for an individual to say that they do not want to be recorded if general recording is permitted?  Or if Senate meetings are allowed to be recorded, could an attendee ask for the camera to stop recording whenever they spoke?  Again, ASG needs to make a firm decision on whether recordings are allowed or not.  If they are allowed, then it means everyone consents to being recorded, hence, no need to request for the camera to stop recording at various points.  So if there is at least one person who would ask the camera to stop recording whenever they spoke, then the ASG policy should simply be no recordings of anyone at anytime for all meetings.

  7. If ASG Student Senate meeting minutes are made available on the ASG website and promoted in the weekly email sent to the student body each Sunday, wouldn't that make the actual meeting public and not private?  ASG meetings would not be considered 'private' in the context of whether someone would have a reasonable expectation of privacy.  Rather, since SCU and, by extension ASG, are not state actors, we do not have to submit to recordings.

  8. How does Katz Doctrine apply to this topic of recordings?  Katz Doctrine does not apply here because it covers the 4th amendment which focuses on search and seizure which is clearly not related to the recording discussion.

 

Senate Chair Aly Motzel thanked Faculty Advisor Tedd Vanadilok. She announced that, given this new information and legal advice, the Executive senate committee has decided that the SCU Senate will conduct a unanimous vote tonight for to decide whether or not to allow recording of senate meetings this year. She explained that a “no” vote will mean that you would like senate meetings not to be recorded this year and a “yes” vote will mean that you are in favor of having senate meetings recorded for this year. She also announced that she would not be taking comments from the audience.

 

Sophomore Senator Helen Kassa: Are we creating a bylaw for next year to have senate recorded?

Senate Chair Aly Motzel: No, it is up to the next years Senate Chair or a Senator to propose that bylaw change.

 

At-Large Senator Bjorn Thyrring: So how will the bylaw be handled?

Senate Chair Aly Motzel: A senator can write it up or bring it up later this year.

 

Senior Senator Mayron Mulugeta: Is media services relevant here?

Senate Chair Aly Motzel: If the motion passes, we will discuss how to allow recording.

 

Sophomore Senator Duncan McDonell: I believe that this vote should not be unanimous, it should be majority.

Senate Chair Aly Motzel: I appreciate your input.

 

Senior Senator Gerome Yabut: What about audience members, do they need to consent to be recorded?

Senate Chair Aly Motzel: Entering the room would be consent because we will have signs and make an announcement at the beginning of every meeting.

 

At-Large Senator Kayla Williams: Other kinds of meetings have had anonymous boxes for input. If we decide to record our meetings that is an option to get anonymous input.

 

Senate Chair Aly Motzel asked if there were any more comments from the senate. Heraing none, she asked for a motion to vote. The motion was made by At-Large  Senator Erik Echeona, which was seconded by At-Large Senator Payton Dizney Swanson. Pro-Tempore Sam McNeal took roll and the motion to record senate meetings did not pass.

 

10. ANNOUNCEMENTS

No announcements.

 

11. ADJOURNMENT

Senate Chair Aly Motzel asked for a motion to adjourn the meeting. Adjournment was approved by At-Large Senator Erik Echeona and seconded by Sophomore Senator Mackenzie Bartz. Senate Chair Aly Motzel called the October 26, 2017 meeting of the Santa Clara University Senate to a close at 9:00 PM.

 

12. ROLL CALL

Pro-Tempore Sam McNeal took roll at 9:00 PM.



 

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