Senate Meeting Minutes :: 10.19.17 :: Week 5

October 26, 2017

Minutes of the SCU Student Senate Meeting October 19, 2017

 

Members Present:

Senate Chair Aly Motzel                            Jack Codiga                        Victoria Linares  

Parliamentarian Paul Armstrong             David Warne                      Rahaima Choudhry

Pro-Tempore Sam McNeal                        Mackenzie Bartz               Bjorn Thyrring

Avery James                                               Annie Martin                      Duncan McDonell

Angelica Fuentes                                        Helen Kassa                      Kayla Williams

Erik Echeona                                              Rory Pannkuk                    Mayron Mulugeta    

Thayne Kollmorgen

    

Absent:

Amy Monzon

Payton Dizney Swanson

Alex Perlman

Gerome Yabut

Nithya Vemireddy

 

1. CALL TO ORDER

Senate Chair Aly Motzel called the October 19, 2017 meeting of the Santa Clara University Student Senate to order at 7:00 pm in the Parlors  B and C of Benson.

 

Chair Aly Motzel asked a member to read the invocation. Sophomore Senator David Warne recited the invocation.

 

2. ROLL CALL

Pro-Tempore Sam McNeal  took roll at 7:35 pm.

 

3. APPROVAL OF THE AGENDA

Senate Chair Aly Motzel asked the Senate to consider the agenda for the current meeting. She requested questions and comments related to the agenda. None were put forward, and the agenda was approved by Sophomore Senator David Warne and seconded by At-Large Senator Erik Echeona.

 

4. APPROVAL OF THE PREVIOUS MINUTES

Senate Chair Aly Motzel asked the Senate to consider the agenda for the current meeting. She requested questions and comments related to the minutes. None were put forward, and the agenda was approved by Senior Senator Angelica Fuentes and seconded by At-Large Senator Kayla Williams.

 

5. SPECIAL ORDERS OF BUSINESS

 

Student Visitors from the Santa Clara Law School

Senate Chair Aly Motzel invited Karen Yorth and Justin Jimenez to introduce themselves. They both attend Santa Clara University Law School and Karen is the Vice President of the Student Bar Association. They thanked ASG and senate for having them and expressed their interest in working with ASG and the undergraduate population.

 

Swear​ ​in​ ​First​ ​Year​ ​Senators

 

Senate Chair Aly Motzel invited Sahil Sagar, Ciara Moezidis, Serena Ang, Kyle Andrews, and Mai Sinada to the front of the room and asked them to introduce themselves. Chief Justice Rachel Brooke Herzog then swore in the first year senators and they joined the senators in the meeting.

 

Confirm​ ​and​ ​Swear​ ​in​ ​Community Development New​ ​Hires

 

Senate Chair Aly Motzel invited Shelby White, Liam Rodriguez Swanson, and Malika Singh to the front of the room and asked them to introduce themselves. Shelby White is the First Year Chair, Liam Rodriguez Swanson is the Spirit Chair, and  is the Off-Campus Chair for Student Safety. Aly then asked the senate if they had any questions for the new hires.

 

Sophomore Senator David Warne: What plans do you have for this year?

 

Shelby White: I want better dissemination of information for the freshman class.

Liam Rodriguez Swanson: I want to get a pony on campus and really increase student spirit.

Malika Sing: I want to improve our relations with campus safety and learn  what students want to see from campus safety.

 

Sophomore Senator Helen Kassa: What previous experience do you have?

Shelby White: I’ve been in student gov since 8th grade and I was president of my class in high school.

Liam Rodriguez Swanson: I was in student government in high school and was in charge of spirit there.

Malika Singh: I am president for her campus her at SCU.

 

Senate Chair Aly Motzel asked for a motion to white ballot. The motion was made by At-Large Senator Rahaima Choudhry and seconded by Sophomore Senator David Warne. Senate Chair Aly Motzel asked for a motion to vote. The motion was made by At-Large Senator Erik Echeona, which was seconded by Sophomore Senator Duncan McDonell. Pro-Tempore Sam McNeal took roll and Shelby White, Liam Rodriguez Swanson, and Malika Singh were confirmed.

 

Confirm​ ​and​ ​Swear​ ​in​ Finance New​ ​Hires

 

Senate Chair Aly Motzel invited Emerald Yeh to the front of the room and asked her to introduce herself. Emerald Yeh is the Administrative Office Manager.

 

At-Large Senator Erik Echeona: What kind of snacks are you planning on providing?

Emerald Yeh: I will be baking and buying snacks at Safeway.

 

At-Large Senator Kayla Williams: Why do you want to be office manager?

Emerald Yeh: I am organized and I want to help the finance vp. I want to gain more experience in the finance field.

 

Senate Chair Aly Motzel asked for a motion to vote. The motion was made by At-Large Senator Kayla Williams, which was seconded by At-Large Senator Bjorn Thyrring. Pro-Tempore Sam McNeal took roll and Emerald Yeh was confirmed.

 

6. EXECUTIVE BRANCH UPDATES

 

Public Relations VP Maggie Hurlbut asked that the senators send her photos for the website and fill out the ASG member form.

 

Community Development VP Elena Radding announced that she would have one more member for senate to approve next week. She is planning on having a last lecture on November 2nd at 8 pm. She asked that those who have signed up for the FAFSA event check their emails for correspondence about training class. She is also working to get our state senator and state assembly person on campus this year.

 

Finance VP Ben Rhoades had no new updates.

 

Chief Justice Rachel Brooke Herzog announced that Maria Parker for the first year position will be approved next week. She also announced that  bylaw edits are coming in the near future.

 

Vice President Sam Perez announced that ASG retreat is this weekend and that she would send out an email describing what needs to be brought. She is helping to plan Walking in Her Shoes would be on November 4th. It is a solidarity walk with women on campus, wellness center and ASG where men walk in heels with women, walk a mile in actual stilettos.

 

President Jack Herstam said that he was at the Sustaining Excellence Committee meeting. The committee was put together last year to look at the university’s sustainability, it’s ability to bring in new students, and many other areas. Right now, they are looking at a huge welcome weekend right before school starts. He asked senators to please talk to your constituents about these changes and pay attention to announcements and emails from the Sustaining Excellence Committee because these changes will affect the student body and Santa Clara. He also announced that the food drive for Sonoma County fire relief went well. He has alos had further engagement with mayor and city council and the city is planning a town center in the future. He is also talking with the emts about updating the medical amnesty policy because they think it can be done better.

 

Senior Senator Angelica Fuentes: Where would the proposed town center be?

 

President Jack Herstam: The old quad.

 

Senior Senator Thayne Kollmorgen - When are the city council meetings and can those be attended?

 

They have public city council meetings, but this was talked about at a private meeting.

 

7. COMMITTEE UPDATES

 

COMM Committee Chair Amy Monzon - We have a new bylaw change for Be Heard to be presented tonight.

 

CUIC Committee Chair Angelica Fuentes - We are planning a raffle for a cause during be heard and working on Nap Pods for the campus.

 

FOC Committee Chair Alex Perlman - We are working on a Santa Rosa fire response project and are now expanding the project to be a year long fundraiser including all clubs, CSO’s, greek life, etc. to have them all pitch in.

 

SAC Committee Chair David Warne - We funded some small requests this week.

 

8. NEW BUSINESS

 

Bylaw​ ​Change​ ​Presentation

 

Senate Chair Aly Motzel invited Chief Justice Rachel Brooke Herzog to present a bylaw change.

 

Chief Justice Rachel Brooke Herzog explained that COMM Committee Chair Amy Monzon’s proposed change would outline Be Heard in the bylaws. Previously it was not even in the bylaws. It will be called a designated tabling time in the bylaws because Amy does not want it to be called Be Heard anymore. It will happen four times per quarter to publish events and get feedback from the students. It will be open to all ASG members, not just senators. It will require a minimum of four ASG members or senators at all times during the event. It will count as office hours.

 

Senate Chair Aly Motzel then asked if comments and questions about the proposed bylaw change.

 

Sophomore Senator David Warne: I support this change. Amy has big plans and we are getting a tent, this is step in the right direction.

 

Senate Chair Aly Motzel: Amy wants to make it a bigger deal and less times per quarter; does anyone have any feedback?

 

At-Large Senator Erik Echeona: It is a great plan. It is good to be more specific and special.

 

Senate Chair Aly Motzel: We will vote next week. Please connect with constituents and get any questions you may have ready for next week.

 

Commendation:​ ​Jay​ ​Bassett

 

Senate Chair Aly Motzel explained that commendations are a way of thanking someone for helping the university.

 

Vice President Sam Perez: Jay Basset passed away this past week. He graduated this past year, but while he was here he helped people through the Rainbow Resource Center. If the commendation passes we will get it framed and give it to his family.

 

Vice President Sam Perez and Grace Zimmerman then read the commendation. They also asked for comments.

 

Sophomore Senator David Warne: We should remove the “and” in the last paragraph to make it grammatically correct.

 

Vice President Sam Perez: Removed “and.”

 

Senior Senator Angelica Fuentes: Should we send it to anyone else?

 

Vice President Sam Perez: We will look into that.

 

Senate Chair Aly Motzel asked for a motion to vote. The motion was made by Senior Senator Angelica Fuentes, which was seconded by At-Large Senator Rahaima Choudhry. Pro-Tempore Sam McNeal took roll and the commendation was approved.

 

9. OLD BUSINESS

 

Coders Club ​RSO​ ​Status​ ​Review​

 

Sophomore Senator David Warne explained that the Coders Club had told him that they would help students with the coder interview, Enhance involvement in the community, and help showcase SCU students to companies.

 

Senate Chair Aly Motzel asked if the senate had any concerns or questions.

 

Junior Senator Rory Pannkuk: Were we all able to see if it overlaps with ACM?

Sophomore Senator David Warne: I looked over the their constitutions and it does not.

 

Senate Chair Aly Motzel asked for a motion to vote. The motion was made by At-Large  Senator Erik Echeona, which was seconded by Sophomore Senator Duncan McDonell. Pro-Tempore Sam McNeal took roll and the Coders Club was given RSO status.

 

Competitive A Cappella Club ​RSO​ ​Status​ ​Review​

 

Sophomore Senator David Warne explained that one of the members of SCU A Cappella mentioned possible dishonesty about member dues and fees. There was no mention of that in the presentation or constitution. Specifically they mentioned an $800 fee. That is too much money for one member or for ASG to fund.

 

Senate Chair Aly Motzel asked if the senate had any concerns or questions.

 

Sophomore Senator David Warne: I think we should tell them to reapply in December.

 

Senior Senator Mayron Mulugeta: What is the $800?

Sophomore Senator David Warne: The potential members would have an $800 fee.

 

At-Large Senator Rahaima Choudhry: I think we should consult with Competitive A Cappella first.

Sophomore Senator David Warne: By the bylaws, constitutions have to include any member fees and theirs did not.

 

At-Large Senator Bjorn Thyrring: I agree with David, I don’t think we should feel bad about asking them to have their constitution fixed. They can reapply.

 

First Year Senator Kyle Andrews: How do we verify their fees?

Sophomore Senator David Warne: I will tell them our concerns and they will rectify them in their constitution.

 

Senate Chair Aly Motzel asked for a motion to vote. The motion was made by At-Large  Senator Bjorn Thyrring, which was seconded by Sophomore Senator Duncan McDonell. Pro-Tempore Sam McNeal took roll and the Competitive A Cappella Club was not given RSO status.

 

Senate​ ​Recording​ ​Discussion​  

 

Senate Chair Aly Motzel announced that Tedd Vanadilok would give a summary of last week’s meetings and go over again what the laws and rules apply.

 

ASG Faculty Advisor Tedd Vanadilok gave his presentation. It included a summary of last week’s meeting, but the SCU Legal Counsel had not yet answered the legal questions raised last week. He asked a few questions of the senate: What is transparency? What are other methods for an organization to be transparent? Are recordings the ultimate or only method of being transparent?

 

Senate Chair Aly Motzel asked if the senate or audience had concerns or questions about how senate should handle recording of meetings.

 

Sophomore Senator David Warne: I don’t think senate can be considered a private conversation because we publish our minutes publicly.

 

At-Large Senator Bjorn Thyrring: Do you have any idea of a time frame on an answer from legal counsel? We can’t move forward until we have those questions answered.

 

Senate Chair Aly Motzel: We have kept that in mind in our decision making process.

 

ASG Faculty Advisor Tedd Vanadilok: I have no timeline from them.

 

Senate Chair Aly Motzel: Any comments from the first year senators?

 

First Year Senator Sahil Sagar: Anybody can really be recorded at any time outside of senate. As senators, our constituents should know what we are saying.

 

First Year Senator Ciara Moezidis: Can anyone come into our meetings?

 

Senate Chair Aly Motzel: Yes.

 

First Year Senator Ciara Moezidis: What is the difference from a recording and allowing anyone to come to senate?

 

Senate Chair Aly Motzel: Not everyone can make it to all of our meetings, but that is true.

 

Senate Chair Aly Motzel: One point brought up last time was that our recordings can be taken out of the Santa Clara University community.

 

First Year Senator Kyle Andrews: Why was this brought up?

 

Senate Chair Aly Motzel: Last year people’s comments were filmed without their consent or knowledge and then were made public.

 

Law Student Karen Yorth: “Chilling your speech” is a term that is often brought up when people are concerned about being filmed. Individuals may not feel as free to speak if they are filmed verbatim, rather than through meeting minutes which are not verbatim.

 

Sophomore Senator Duncan McDonell: In our minutes we don’t record exactly how people vote right?

Senate Chair Aly Motzel: They can be made public, but mostly are not.

 

Senior Senator Thayne Kollmorgen: Can you define what you mean by “chilling your speech?”

 

Law Student Karen Yorth: It means that people choose to not speak as freely. I would ask you, would your speech change if you were being filmed?

 

Senior Senator Thayne Kollmorgen: I wouldn’t change the way I speak.

 

Junior Senator Rory Pannkuk: In a public setting can you restrict the recording of people? Can you actually prevent that? Would this fall under the same laws as city council meetings?

 

Law Student Justin Jimenez: You can’t have a reasonable expectation of privacy and you can be recorded. This is different from a city council meeting because you are at a private institution.

 

Sophomore Senator David Warne: How can anyone have a reasonable expectation of privacy if we publish our minutes?

 

Law Student Karen Yorth: You would need to consult legal counsel

 

Senate Chair Aly Motzel: We will have to wait for a response from the SCU Legal Council. However, senate leadership council has found that there is not to be a senate consensus and that senators were not aware that they would be recorded before becoming senators. We are considering the decision to not allow recordings this year, but add a bylaw to allow media services to film and record next year.

 

At-Large Senator Bjorn Thyrring: Are we going to have a vote on the decision to ban recording?

 

Senate Chair Aly Motzel: We could hold a unanimous vote next week, but the decision can be made by only the leadership council.

 

SCU Student Spencer: Is there currently a bylaw saying that people cannot record?

Senate Chair Aly Motzel: No, but we currently operating in accordance with state law.

 

SCU Student Spencer: Where are you deriving this ability to make this decisions about recording?

Senate Chair Aly Motzel: We have that right under California state law.

 

SCU Student Spencer: I think you should have a vote for transparency.

Senate Chair Aly Motzel: The senate leadership have taken hat into account and we are preserving the anonymity of those who do not consent to being recorded.

 

SCU Student Ragav: Why do you publish the minutes for every minuting?

 

Senate Chair Aly Motzel: We do that as a transparency measure.

 

SCU Student Ragav:  Shouldn’t we move forward as our society has moved forward towards video? I believe that it is morally wrong to not allow SCU students to hold the senate members accountable. I voted for specific senators and I should be able to thold them accountable for what they do.

 

President Jack Herstam: I would say that this conversation, because it is addressing specific senators, may not be suitable for public setting.

 

Sophomore Senator Duncan McDonell: We should still vote on the decision.

 

At-Large Senator Kayla Williams: Can we allow recording if the audience does not consent?

 

Senate Chair Aly Motzel: We would say that entering the meeting would be your consent. There would be with signs for those who missed the announcement at the beginning of the meeting.

 

At-Large Senator Bjorn Thyrring: Can someone object to being recorded and turn of the camera?

 

ASG Faculty Advisor Tedd Vanadilok: I have to ask legal counsel.

 

At-Large Senator Bjorn Thyrring: We should vot., I respect the anonymity of those who do not want to be recorded, but that is the point of our government.

 

Vice President Sam Perez: Wouldn’t you have to cut out parts of the recording if someone came in?

 

Senate Chair Aly Motzel: Entering the meeting would be consent.

 

Junior Senator Rory Pannkuk: We need legal counsel before we vote, but we should hold a vote.

 

Law Student Karen Yorth:  You could also look into other universities and ask what they do about recordings.

 

Senate Chair Aly Motzel: I am tabling this discussion until next week. Please talk to your constituents. I will do research and we will get answers from the SCU Legal Counsel.

 

10. ANNOUNCEMENTS

 

Junior Senator Henry Asch announced that he is leaving senate. He thanked everyone for their time and help and wished ASG good luck throughout the rest of the year.

 

11. ROLL CALL

 

Pro-Tempore Sam McNeal took roll at 8:30 PM.

 

11. ADJOURNMENT

 

Senate Chair Aly Motzel asked for a motion to adjourn the meeting. Adjournment was approved by At-Large Senator Erik Echeona and seconded by At-Large Senator Kayla Williams. Senate Chair Aly Motzel called the October, 19 2017 meeting of the Santa Clara University Senate to a close at 8:30 PM.

 



 

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