Senate Meeting Minutes :: 10.12.17 :: Week 4

October 19, 2017

Minutes of the SCU Student Senate Meeting October 12, 2017

Members Present: 

Parliamentarian Paul Armstrong                              David Warne                   Rahaima Choudhry

Pro-Tempore Sam McNeal                                         Mackenzie Bartz            Bjorn Thyrring

Avery James                                                                Amy Monzon                  Duncan McDonell                 Angelica Fuentes                                                        Helen Kassa                    Kayla Williams         

Alex Perlman                                                              Erik Echeona                   Rory Pannkuk

Gerome Yabut                                                             Mayron Mulugeta            Thayne Kollmorgen

Jack Codiga                                                                Victoria Linares               Nithya Vemireddy

 

Absent:

Senate Chair Aly Motzel

Annie Martin

Payton Dizney Swanson

John Ferrari

 

1. CALL TO ORDER

Acting Senate Chair Sam McNeal called the October 12, 2017 meeting of the Santa Clara University Student Senate to order at 7:00 pm in the Rooms B and C of Sobrato.

 

Acting Senate Chair Sam McNeal asked a member to read the invocation. Parliamentarian Paul Armstrong recited the invocation.

 

2. ROLL CALL

Acting Pro-Tempore Angelica Fuentes  took roll at 7:35 pm.

 

3. APPROVAL OF THE AGENDA

Acting Senate Chair Sam McNeal  made an announcement before asking for question on the agenda: At the end of this meeting we will have a discussion about how ASG will act in accordance with California legal code and Santa Clara’s own code of conduct to address the recording of senate meetings. Before we begin this meeting let me state that according to Santa Clara’s own legal counsel SCU does need to afford people the capacity to exercise their 1st amendment rights. However, it is as a private institution, and therefore there are ways in which the university is not bound to the 1st amendment. Recordings of student meetings are one of those areas where a private institution has more latitude to dictate what it will or will not allow. The Legal Counsel also clarified that ASG meetings are not public meetings as defined by the 1st amendment and are not public in the sense that a public meeting is open to anyone and everyone regardless of their affiliation to SCU. ASG is open to only the SCU community meaning students, faculty, administrators, and staff meaning that it does not fall under the category of a public meeting.  In accordance with California Law and Santa Clara University Code I would like to ask that anyone who does not consent to being recorded at this meeting please raise their hand. (Two senators raised their hands.) That being noted we will not allow recording of any kind during this senate meeting.

 

Acting Senate Chair Sam McNeal then asked the Senate to consider the agenda for the current meeting. He requested questions and comments related to the agenda. None were put forward, and the agenda was approved by At-Large Senator Kayla Williams and seconded by At-Large Senator Erik Echeona.

 

4. APPROVAL OF THE PREVIOUS MINUTES

Acting Senate Chair Sam McNeal asked the Senate to consider the agenda for the current meeting. he requested questions and comments related to the minutes. None were put forward, and the agenda was approved by At-Large Senator Erik Echeona and seconded by Sophomore Senator David Warne.

 

5. SPECIAL ORDERS OF BUSINESS

 

Senate Speaker Mike Nuttall on the Sustaining Excellence Project

Acting Senate Chair Sam McNeal invited Mike Nuttall to the front of the room and he gave a presentation on the Sustaining Excellence Project. The presentation is summarized below and the full powerpoint is attached.

  • Mike Nuttalls primary job is the Associative Director of the Ignatian Center, a position he has had for seven years

  • He is also the Manager of the Sustaining Excellence Project

  • Last June, the University initiated this project

    • Trajectory over the financial model being in a rough spot, extremely dependent on tuition

    • Focused on two questions: How do we sustain this? Keep tuition from going up?

    • SCU became one of the first institutions to ask itself how it will make sure to make sure that it is in a good spot from years to come. Are there certain things that we should be doing or we should stop doing to keep this solid foundation?

    • 18 month project

  • Project Goals

    • 1. Put in place 4 or 5 different programs that help us save money or generate money

    • 2. Cultivate a culture of innovative thinking, systematic ways to maintain efficiencies

    • 3. Change the culture of SCU

      • Phase 1 (December 2016 - June 2017)

        • Idea generation in the community

        • Staff compiled the feedback

        • Public feedback via survey

      • Phase 2 (Break it down ideas and survey information and choose which ideas we want to go forward with)

      • 1 to 2 page summaries (strengths, weaknesses, financial impact)

      • Planning Action Council

        • Faculty rep, student rep, president’s cabinet, and all the deans figuring out which ones to move forwards

      • Policy changes

      • At the end of the month we will make the summaries public and send out a survey for it to gauge what the community supports

        • We want to especially consider the feedback on those programs that impact the students the most

    • Phase 3 (Putting the programs into action)

      • Pass all the information onto Fr. Engh

      • He makes the final decisions on which ones will have the most success and impact

      • In February we will come out with the three to five ideas we want to go through with

      • Project Roles

        • President

        • PAC

        • UCC

        • UPC

        • SCU Community

        • SEP Data Team

        • Project Manager

  • An example:

    • Take orientation and make it into one session as opposed to 7 sessions

      • The potential impact - by moving the incoming class of students from staying in July, we have open space to have summer school, rent buildings, or have space for incoming potential high school students

      • Students come only once and therefore are saving money

Acting Senate Chair Sam McNeal asked if the senate had any questions for Mike Nuttall.

 

Senior Senator Thayne Kollmorgen: Are you planning on doing a n Activity Based Costs analysis? Looking at where your money is coming from and then focusing on maximizing those areas.

 

Sustaining Excellence Project Manager Mike Nuttall: The short answer is yes. The longer answer is that one of the challenges of the project is we know we have to make a consistent set of decision about how we are improving pieces. What are the four items that we can swing, make significant shifts to help us out in the long run.

 

Senior Senator Thayne Kollmorgen: Is it a cost or revenue problem?

 

Sustaining Excellence Project Manager Mike Nuttall: Right now it is not a problem, but if we don't make changes then we could have a problem in the future. We feel confident about our model now, but we are looking at other schools and other models to see how they can help with revenue and cost.

 

Sophomore Senator David Warne: Have you looked at the orientation in terms of maintaining yields? As in who is actually accepting the admission offer?

 

Sustaining Excellence Project Manager Mike Nuttall: I am not the content guy, I am a process guy so you won't get the answer from me. We are successful from getting the people who say yes to coming to this school show up to the first day of fall. The orientation we have brings students in. We are asking ourselves, are we shooting ourselves in the foot if we take that away? Other schools have changed their orientations, would that work for us?

 

Sophomore Senator David Warne: Have you considered to having a the big orientation before school starts? At the start of the summer?

 

Sustaining Excellence Project Manager Mike Nuttall: I’m not sure, but we will look into it.

 

Sustaining Excellence Project Manager Mike Nuttall: The email for feedback will go out November 8th-29th. Please read the report and respond in whatever capacity you can. Thank you.

 

Acting Senate Chair Sam McNeal thanked Mike Nuttall for his presentation and invited Sophomore Senator Helen Kassa to give an announcement.

 

Fundraising for Fire Relief in Bay Area

 

Acting Senate Chair Sam McNeal invited Sophomore Senator Helen Kassa to the front of the room for her announcement. She is beginning to raise money for the people affected by the devastating fires just north of us. She gave a brief announcement of her plans:

  • Raise money in Phase 1

  • Clothing drive or food drive for Phase 2

  • Anyone interested on working on the project reach out to Junior Senator Alex Perlman

  • Share and donate to the gofundme on Facebook

 

6. EXECUTIVE BRANCH UPDATES

 

Public Relations VP Maggie Hurlbut announced that first year campaigning is underway. She asked that the senators “like” the video of the first year candidates, send her our headshots for the website, fill out the google form with our polo and sweatshirt sizes, and reminded the senate that PR request forms are not given to exec. She asked that any initiatives that anyone on senate wants covered to talk to her if they want help.

 

Community Development VP Elena Radding announced that they had interviewed 18 first years for the position. NURC meeting is at 7 PM this coming Monday the 16th. Financial night at Santa Clara High School is happening on October 25th. She asked for people to sign up for 2 hour shifts about filling out their FAFSA. She said that Tess is working on political clubs and Kameryn is working on first year letters.

 

Finance VP Ben Rhoades announced that he had interviewed 12 first years for the position of office manager and that ASG is not in debt.

 

Chief Justice Rachel Brooke Herzog interviewed 13 people for first year position. She met with Senior Senator Amy Monzon to discuss Be Heard. She announced that Judicial is making minor changes bylaws and continuing to update them.

 

Vice President Sam Perez announced that ASG retreat is next weekend with our new first years, leaving at 4:15pm. She passed a sheet around for who would be willing to drive to Santa Cruz. Bridging the gap ad hoc committee met for the first time this week. She also announced that Walking in Her Shoes would be on November 4th. It is a solidarity walk with women on campus, wellness center and ASG where men walk in heels with women, walk a mile in actual stilettos.

 

President Jack Herstam said he went to the Sustaining Excellence meeting, noting that the stuff they is coming up with is very serious and will be coming down the line. He announced that on Tuesday morning of the 17th the Planning Action Council is meeting and is very serious about changing the orientation thing that Mike Nuttall talked about. He asked the senate and everyone to really need to read the change proposals and make sure that you advocate to the constituents about filling us in on how they feel about it. He announced that this coming Thursday the 19th from 10-4 in Benson there is a food drive with ASG and SCAPP to benefit the victims of the NorCal fire.

 

7. COMMITTEE UPDATES

 

COMM Committee Chair Amy Monzon - At-Large Senator Kayla Williams is working on revamping discussions. We are also continuing to explore investing in a tent for Be Heard and are working on adding a bylaw for bi-weekly Be Heard.

 

CUIC Committee Chair Angelica Fuentes - We had first Red Cup Pick Up this week. Bronco Ball is no longer a thing because Santa Clara Review and Redwood do not see the need in doing a CSO collab event.

 

FOC Committee Chair Alex Perlman - We are working on NorCal fire response including a clothing drive. Sophomore Senator Avery James is meeting with campus safety and trying to change the closing door hours for RLCs.

 

SAC Committee Chair David Warne - We did our +$1000 recommendations this week and we will present those to you all tonight.

 

8. NEW BUSINESS

 

Acting Senate Chair Sam McNeal invited Vice President Sam Perez to present her University Policy Committee Nominees and give a brief explanation of what their roles are.

 

University Policy Committee Nomination Process

 

Vice President Sam Perez: Committees are made of students and faculty and do work pertaining to the work of the committee. I hold interviews to see who would fit best and then bring them to senate.

 

Acting Senate Chair Sam McNeal invited the Student Affairs Committee Nominees Jasmine Gatson and Sydney Altobell to the front of the room and asked them to explain who they are and how they would benefit their committee. He then asked the senate if they had any questions for the nominees.

 

Sophomore Senator Duncan McDonell: Why do you want to be on this committee?

 

Sydney Altobell: I have looked over the agenda and goals for this year and I can be a good representative of those goals and help achieve them.

 

Jasmine Gatson: I can provide insights and a diverse opinion on Unity 4. I also want to see some policies change.

 

At-Large Senator Bjorn Thyrring: Are there any policy changes you want to see?

 

Jasmine Gatson: I would like to clarify the express event policy. Right now you have to go through an extensive process to get it approved. Very small events have to go through the same long process that large events have to go through. I would like to create a policy that adequately processes event requests based on their size and complexity.

 

Sydney Altobell: I don’t have any specific ideas for policy changes, but I would like to see inclusiveness and diversity expressed in our policies.

 

At-Large Senator Erik Echeona: Do you see any of your other roles conflicting with the role you will have?

 

Sydney Altobell: My position as president of the College Republicans will help with my diversified opinion.

 

Jasmine Gatson: As a member of Unity 4, I can help provide insight into university policy.

 

Acting Senate Chair Sam McNeal asked the Student Affairs Committee Nominees Jasmine Gatson and Sydney Altobell to leave the room and asked for comments on the nominees.

 

Sophomore Senator Duncan McDonell: I like that they have different interests and adiverso involvement.

 

Junior Senator Rory Pannkuk: Having people on all sides of the spectrum representing this committee helps it and helps the student body.

 

Acting Senate Chair Sam McNeal asked for a motion to white ballot. The motion to white ballot was made by Senior Senator Amy Monzon and seconded by At- Large Senator Kayla Williams. At-Large Senator

Bjorn Thyrring motioned to vote, which was seconded by Sophomore Senator David Warne. Acting Pro-Tempore Angelica Fuentes took roll and Jasmine Gatson and Sydney Altobell were confirmed as Student Affairs Committee Members.

 

Academic Affairs Committee Nominees

 

Acting Senate Chair Sam McNeal invited the Academic Affairs Committee Nominees Jack Booth and Avery Ikeda to the front of the room and asked them to explain who they are and how they would benefit their committee. He then asked the senate if they had any questions for the nominees.

 

Sophomore Senator Duncan McDonell: Why do you both want to be on this committee?

 

Jack Booth: There are lots of places for us to grow.

 

Avery Ikeda: I’m interested in academics, how things work behind the scenes, and knowing how the different schools work.

 

Junior Senator Rory Pannkuk: What sort of policy changes do you want to change?

 

Jack Booth: Breadth of things you get to study, expanding the options we have, not limited by our major.

 

Avery Ikeda: I’m interested in the pathway requirement. Not as organized as it could or should be.

 

Acting Senate Chair Sam McNeal asked for a motion to white ballot. The motion to white ballot was made by At-Large Senator Bjorn Thyrring and seconded by At-Large Senator Erik Echeona. At-Large Senator Kayla Williams motioned to vote, which was seconded by Sophomore Senator David Warne. Acting Pro-Tempore Angelica Fuentes took roll and Jack Booth and Avery Ikeda were confirmed as Student Affairs Committee Members.

 

Campaign Guidelines Bylaw Change Proposal

 

Acting Senate Chair Sam McNeal invited Vice President Sam Perez to the front of the room to present her proposed bylaw change to campaign guidelines. (Proposed bylaw change attached.) She gave an explanation of what the bylaw would change and why it needs to be changed:

 

  • Wouldn't allow people who are candidates to have ecampus on their laptop or phone to get people to vote on. Right now it is limited only by location (Benson and Locatelli etc.)

  • Would not allow people to not do that

  • Candidates can't go to someone with you phone or laptop open to say hey it is time to vote or hey vote for me.

  • Instituted for the first year election this year

  • Since this bylaw is only for voting day and not just on campaign week, then judicial says that the bylaw stating that bylaw changes can’t be made during campaign week does not apply to this bylaw change because it focuses solely on election day practices

Vice President Sam Perez asked Chief Justice Rachel Brooke Herzog and two members of the Judicial Branch, Grace Zimmerman and Jack Larkin, to explain that decision from the Judicial Branch. Brooke Herzog explained:

  • Page 47 states the bylaw

  • They interpreted campaign week as separate from election day

  • Making sure candidates aren't making people feel forced to vote for them

  • Grace: it has been told to candidates that any polling stations are not just those places for voting; it has been the policy but it hasn't been written out.

  • Would be acting clarifying something that has basis in the bylaws already

Acting Senate Chair Sam McNeal asked if the senate had any comments or questions on the proposed bylaw change.

 

Junior Senator Rory Pannkuk: Is this redundant based on #5 in the bylaws? Would it actually affect their campaigning?

 

Vice President Sam Perez: It wouldn't affect their campaigning, it would only affect their campaigning on election day to prevent pressuring people to vote for them.

 

Chief Justice Rachel Brooke Herzog: It’s pressuring vs. encouraging. The change says that it can’t be aggressive. It isn't a subsection because we want it to be explicit and we don't want it to seem like there is a loophole.

 

Vice President Sam Perez: It is not explicitly stated as of right now so we would have difficulty then we couldn’t giving candidates pressuring students to vote for them a violation.

 

Sophomore Senator David Warne: I am not sure of wording of 5a is right - the word “pressuring.”

 

Grace Zimmerman: We could replace it with “aggressively pressuring.”

 

Chief Justice Rachel Brooke Herzog: If senators are in a consensus that it needs to be stronger, then we can change it.

 

Vice President Sam Perez: Violations come to the election committee and violations are interpreted by the committee.

 

At-Large Senator Bjorn Thyrring: Has this been a problem that you have seen or is this a forward thinking kind of thing?

 

Jack Zimmerman: It has happened in the past, whether it be in the dorm rooms or in Benson

 

At-Large Senator Bjorn Thyrring: How have you dealt with that before?

 

Chief Justice Rachel Brooke Herzog: You don't want the election committee to prosecute candidates using the bylaw that says, “Anything that is not mentioned in the bylaws is up to the discretion of the election committee.”

 

Sophomore Senator Duncan McDonnell: For 5c, I am unclear on its exact meaning.

 

Chief Justice Rachel Brooke Herzog: It is making sure that the candidate is not sitting there watching you vote to make constituents feel the need to vote a certain way.

 

Junior Senator Alex Perlman: Is this a minor infraction?

 

Chief Justice Rachel Brooke Herzog: Yes.

 

Acting Senate Chair Sam McNeal asked for a motion to vote. Senior Senator Amy Monzon motioned to vote, which was seconded by At-large Senator Rhaima Choudry. Acting Pro-Tempore Angelica Fuentes took roll and the bylaw change was confirmed.

 

9. OLD BUSINESS

 

Coders Club RSO Proposal

Acting Senate Chair Sam McNeal asked Sophomore Senator David Warne to explain what clubs we are still considering and what extra information we have received from them.

Sophomore Senator David Warne began with an explanation of the Coder Club:

  • Just recently received  the constitution

  • The club will help engineering students with the code interview

  • Enhance involvement of the community

  • Officers must be SCU students

Acting Senate Chair Sam McNeal then asked the senate if they had any questions or comments.

 

Junior Senator Rory Pannkuk: What is the interview process? Is it like the engineering interview process?

 

Senior Senator Gerome Yabut: Code interview is different because they have to do coding on a whiteboard so it is different kind of interview.

 

Junior Senator Rory Pannkuk: ACM (Association of Computer Engineering Club) might be redundant?

 

At-Large Senator Rahaima Choudhry: Are the interviews the same for coder and ACM?

 

Senior Senator Gerome Yabut: Yes, it is similar.

 

Sophomore Senator David Warne: We haven't been able to review this constitution and there is some lack

of clarity. However, I suggesting that we not table it because it has been 3 weeks.

 

Acting Senate Chair Sam McNeal: We need to read this constitution, though, so we will table this discussion until next week.

 

At-Large Senator Rahaima Choudhry: Can we send questions to the RSO president of coders?

Sophomore Senator David Warne: Yes, send them to me.

 

Pre-Health Club RSO Proposal

 

Acting Senate Chair Sam McNeal then asked the senate if they had any questions or comments on the Pre-Health Club

 

Sophomore Senator David Warne: We asked about the existing pre-health club and they said that they were very active which is in discrepancy with what the new pre-health club stated.

 

At-Large Senato Bjorn Thyrring: Did they give examples of what they have done?

 

Sophomore Senator David Warne: Per their email, they say, “We have had a speaker, a CPR class every spring quarter, and advising sessions about registering for classes and how to apply to medical school.” They also said, “It is already hard to get people to get to our events, and I feel like it will pull from our attendance of events.” However, in my view, the requesting club has a national organization behind it which is different from the existing pre-health club.

 

At-Large Senator Rahaima Choudhry:  How many pre-health clubs exist?

 

Sophomore Senator David Warne: Five.

 

Senior Senator Gerome Yabut: Even if there are a bunch of other pre health clubs, this would be a fraternity similar to how there are many engineering clubs and an engineering fraternity

 

At-Large Senato Bjorn Thyrring: I echos what Gerome says. We shouldn't limit this club; strong national chapters provide a lot more open doors. There are lots of business clubs and there are two fraternities

 

Acting Senate Chair Sam McNeal brought the discussion of the Pre-Health Club to a close and added it to the list of clubs to vote on at the end of the discussion. He then asked the senate for comments and questions about the Mindfulness Club.

 

Mindfulness Club RSO Proposal

 

Sophomore Senator David Warne: I talked to Alex Perlman and the Mindfulness Club went to peer educators and they are in favor of mindfulness. That was the only concern raised the last time we discussed their club.

 

Vice President Sam Perez: Did the Mindfulness Club talk to Lisa?

 

Junior Senator Alex Perlman: Yes, she wanted to hear what we had to do and she was supportive.

 

Acting Senate Chair Sam McNeal brought the discussion of the Mindfulness Club to a close and added it to the list of clubs to vote on at the end of the discussion. He then explained that the Senate Executive Committee had received more information regarding the Competitive A Cappella Club and that the discussion of its RSO status was tabled until next week when the information would be presented to the senate.

 

Acting Senate Chair Sam McNeal asked for a motion to vote on the Pre-Health Club. At-Large Senator Kayla Williams motioned to vote, which was seconded by At-Large Senator Erik Echeona. Acting Pro-Tempore Angelica Fuentes took roll and the Pre-health Club was granted RSO status.

 

Acting Senate Chair Sam McNeal then asked for a motion to vote on the Mindfulness Club. At-Large Senator Erik Echeona motioned to vote, which was seconded by Sophomore Senator David Warne. Acting Pro-Tempore Angelica Fuentes took roll and the Mindfulness Club was granted RSO status.

 

SAC Recommendations for +1000 Funding Requests

Acting Senate Chair Sam McNeal asked Sophomore Senator David Warne to present SAC’s funding recommendations on the funding request heard at last weeks senate. (Recommendations attached.)

 

Acting Senate Chair Sam McNeal, after hearing SAC’s recommendation on the Society of Women Engineers’ funding request, asked for comments and questions from the senate. Hearing none, he asked Sophomore Senator David Warne to present SAC’s recommendation on the Tau Beta Pi National Engineering Honor Society funding request.

 

Acting Senate Chair Sam McNeal, after hearing SAC’s recommendation on the Tau Beta Pi National Engineering Honor Society funding request, asked for comments and questions from the senate. Hearing none, he asked Sophomore Senator David Warne to present SAC’s recommendation on the Global Medical Brigade funding request.

 

Acting Senate Chair Sam McNeal, after hearing SAC’s recommendation on the Tau Beta Pi National Engineering Honor Society funding request, asked for comments and questions from the senate.

 

Senior Senator Amy Monzon: Do they know they need to bring more back to the community?

 

Acting Senate Chair Sam McNeal: Sophomore Senator David Warne relayed that information to the club and they made clear that half of their trip preparation and fundraising is starting before school ends and that GMB provides an opportunity to 25 students and other people on campus.

 

At-Large Senator Erik Echeona: Their expenditures are way more than what we are funding so I think what we are funding is appropriate.

 

Chief Justice Rachel Brooke Herzog: I am a member of this club and we tabled in Benson explaining what we are doing and how we can help people with this trip.

 

Acting Senate Chair Sam McNeal, after hearing SAC’s recommendation on the Tau Beta Pi National Engineering Honor Society funding request and comments from the senate, asked Sophomore Senator

 

David Warne to present SAC’s recommendation on the Hispanic Professional Engineers’ club funding request.

 

Acting Senate Chair Sam McNeal, after hearing SAC’s recommendation on the Hispanic Professional Engineers’ club funding request, asked for comments and questions from the senate. Hearing none, he took a straw poll of who would be in favor of a white ballot. All senators were in favor.

 

Acting Senate Chair Sam McNeal then asked for a motion to white ballot. The motion to white ballot was made by At-Large Senator Rahaima Choudhry and seconded by At-Large Senator Erik Echeona.

 

Sophomore Senator Duncan McDonell motioned to vote, which was seconded by Sophomore Senator David Warne. Acting Pro-Tempore Angelica Fuentes took roll and the funding requests of the Society of Women Engineers, the Tau Beta Pi National Engineering Honor Society, the Hispanic Professional Engineers, and the Global Medical Brigade, as recommended by SAC, were fulfilled.

 

Discussion on Recording Senate Meetings

 

Acting Senate Chair Sam McNeal began the discussion with a review of what the SCU Legal Counsel had advised Tedd Vanadilok and the senate:

  • No one can record the meetings unless everyone at the meeting consents to it

  • ASG meetings are not public meetings because they are not meetings open to people outside of the SCU staff, students, and faculty.

  • We have to announce whether videotaping and recording is allowed during meeting or not allowed

Acting Senate Chair Sam McNeal then asked ASG Advisor Tedd Vanadilok if he had anything to add.

ASG Advisor Tedd Vanadilok: SCU is bound to the first amendment and the Bill of Rights, but when it comes to a private university they can enforce it in different ways. I will refer any questions outside of my depth of knowledge, as no one here, including myself is a lawyer, to legal council.

 

Acting Senate Chair Sam McNeal then opened the floor of the public and allowed two minutes per person to voice their opinion.

 

SCU Student, Spencer: Why are you against recording? Why are you afraid of people knowing what you say?

 

At-Large Senator Rahaima Choudhry: I am not afraid, if someone wants to hear what I have to say, they can come to senate. I don't want my words to be taken and misconstrued. I am not comfortable with being recorded.

 

Acting Senate Chair Sam McNeal: We would have our meetings recorded by media services that would be put in the library on reserve for only SCU students, faculty, and staff and it would still be completely transparent.

 

ASG Advisor Tedd Vanadilok: It would have to be super majority to approve the changing of bylaws to reflect that.

 

Sophomore Senator Duncan McDonell: So there would only be one copy in the library and students would have to come and request it?

 

Acting Senate Chair Sam McNeal: We could have it blocked by a username and password to access or have it checked out.

 

At-Large Senator Rahaima Choudhry: If you checked it out, could it be copied and stolen?

 

Acting Senate Chair Sam McNeal:  Yes, that is something that you can do, but making the recording available to everyone then we have the final word and the entirety of the clip is there

 

Senior Senator Mayron Mulugeta: If one person objects to being recorded, in senate or in the audience, they cannot be recorded?

 

ASG Advisor Tedd Vanadilok: Yes.

 

SCU Student, Spencer: Transparency is huge. We should all be striving for transparency and availability and it undermines the democracy to not allow recordings of senate.

 

SCU Student, Rajav:  My concern is that recordings at prestigious universities like ours need to be recorded and that video recordings will show accountability and will make senators take risks.

 

Acting Senate Chair Sam McNeal, hearing all concerns from the audience, opened the floor to the senate.

 

Senior Senator Amy Monzon: Can we be clear in what ASG is leaning towards?

 

Acting Senate Chair Sam McNeal: It seems like the most serious suggestion is the idea of having media services tape every student senate then have it available in the library for everyone to have access to and this would be a straight line of transparency. We would not have it made available to people outside of SCU.

 

Junior Senator Jack Codiga: The way I see it, I don't mind having people record it in the audience. Plus, we were elected and we are voicing our concerns on behalf of the student body.

 

At-Large Senator Bjorn Thyrring: Having media services tape us is a good idea. I am not a fan of a blanket ban of any third parties from recording us. There are lots of situations where people want to record, organizations that are going to be malicious or controversial can be restricted. It should be up to the discretion of the senate and it should be up to the majority or all of the senate to record and third parties should be allowed to ask to record.

 

Junior Senator Jack Codiga: If someone is going to record on their phone and if we leave it up to interpretation, I agree.

 

Chief Justice Rachel Brooke Herzog: There are at-large-senators that are not elected and people on my team that don't want to be recorded. I think that you should ask everyone if they consent to being recorded before allowing the meetings to be recorded.

 

Sophomore Senator David Warne: I have a question for Tedd. The Leonard Law in 1992 applies the 1st Amendment to all private and public institutions. Would this law call into question the leniency?

 

ASG Advisor Tedd Vanadilok: I will have to get back to you and consult the Legal Counsel.

 

At-Large Senator Bjorn Thyrring:I actually agree with you Jack, but I recognize that there are audience members and people on senate that don’t want to be recorded. We should not allow a free for all, but a case by case basis.

 

Junior Senator Rory Pannkuk: Would it be against the bylaws if students who have access to the video give it to the public?

 

Acting Senate Chair Sam McNeal: It could be against our potential code but people still copy and distribute stuff that isn't allowed to be distributed.

 

Senior Senator Rory Pannkuk: Everyone chose to be in ASG and it sets a terrible president to say that they cannot be recorded.

 

Junior Senator Mayron Mulugeta: Can a person request not to be recorded in a meeting?

 

ASG Advisor Tedd Vanadilok: I need to check with the legal side, it could be context specific that in some private meetings where recording is allowed, anyone can request that they themselves not be recorded.

 

At-Large Senator Rahaima Choudhry: I think that it is extremely unfair to do this mid-quarter without letting senators know that they were going to be recorded before they joined senate.

 

Acting Senate Chair Sam McNeal: We could discretionary about recording this year and next year start recording. That way we would let the people who want to be on ASG and senate that they will be recorded.

 

At-Large Senator Kayla Williams: The only reason why we have audience is because we talk about controversial issues. We could have an anonymous box for people to put their questions and comments in and in that way allow people privacy.

 

Vice President Sam Perez: People need to have notice that they are going to be recorded. I disagree with Rachel that everyone should have to consent to be allow a recording of the senate meetings.

 

Sophomore Senator David Warne: I think we have a who watches the watchmen issue, so if we were to create our own recording and limit or restrict from any third partying it can still come to our students and it still can be edited and given to third parties. Starting in 2018-2019 we should make people aware that senate will be recorded.

 

Sophomore Senator Duncan McDonell: We put out senate minutes every week. We don’t edit those to make ourselves look good; we aren't going to edit out videos.

 

At-Large Senator Bjorn Thyrring: I think we should be as transparent and that we should make our  own recording. We all joined asg and we knew this was an open thing and we would be representing the people. It is for the people and that this is for people to record

 

Sophomore Senator David Warne: duncan, perception matters and the fact that we have control of the perception matters to the students

 

Senior Senator Thayne Kollmorgen: Out in the real world, you have to be accountable for what you say. Rather than trying to run away from what we are saying we should allow recording of senate meetings. What you say will be tied to your name in the real world and it is important to practice that here in senate we start holding people accountable.

 

Junior Senator Rory Pannkuk: We live in a social media society where most of what we say can be distributed and distorted. People will edit it whether we like it or not. If we try to prevent that, it does not set a good precedent and it does not help us remain transparent.

 

Senior Senator Amy Monzon: We need to stop reiterating what others have said. We need to keep in mind that this will affect ASG from here on out. People need to consider what they want to do before our next meeting so we can come to a conclusion.

 

President Jack Herstam: Having this conversation is good. Our bylaws are still subject to state law. Everyone has to consent to the recording and if someone says that they do not want to be recorded then all cameras are off because we still fall under California laws, not the bylaws.

 

Acting Senate Chair Sam McNeal: I am tabling this discussion. We will come back next week to talk about concrete ideas. Please consider what you would like to see happen and how you would like that reflected in the bylaws.

 

10. ROLL CALL

 

Acting Pro-Tempore Angelica Fuentes took roll at 9:30 PM.

 

11. ADJOURNMENT

 

Acting Senate Chair Sam McNeal asked for a motion to adjourn the meeting. Adjournment was approved by Senior Senator Amy Monzon and seconded by At-Large Senator Kayla Williams. Sam called the October, 12 2017 meeting of the Santa Clara University Senate to a close at 9:30 PM.

 

 



 

 

Please reload

Featured Posts

I'm busy working on my blog posts. Watch this space!

Please reload

Recent Posts
Please reload

Archive
Please reload

Search By Tags
Please reload

Follow Us
  • Facebook Basic Square
  • Twitter Basic Square
  • Google+ Basic Square