Minutes of the SCU Senate Meeting February 9, 2017
Senate Chair Neil Datar Austin Gray Amy Monzon
Parliamentarian Phillip Barber Jack Herstam Jelly Fuentes
Pro-Tempore Rachel Wiggins * Karsten Andersen David Warne
Samantha Perez Gemi Griffin Mayron Mulugeta
Alex Perlman Kayla Williams Erik Echeona
Helen Kassa Ahmer Israr Areany Tolentino
Tom Valentine Cormac McOsker Trevor MacDonald Jahwala Johns Margo Gentile Mackenzie Bartz Victoria Linares Jake Day
Ye Chit Ko
1. CALL TO ORDER
Senate Chair Neil Datar called the February 9, 2017 meeting of the Santa Clara University Senate to order at 7:03pm in the California Mission Room.
Senate Chair Neil asked a member to read the invocation. Senior Senator Areany Tolentino recited the invocation.
2. ROLL CALL
Pro Tempore Rachel Wiggins took roll at 7:04pm.
3. APPROVAL OF THE AGENDA
Senate Chair Neil Datar asked the Senate to consider the agenda for the current meeting. He requested questions and comments related to the minutes. None were put forward, and the agenda was approved by Senior Senator Areany Tolentino and seconded by First-Year Senator David Warne.
4. APPROVAL OF THE PREVIOUS MINUTES
Senate Chair Neil Datar asked the Senate to consider the minutes from the last Senate meeting. She requested questions and comments related to the minutes. None were put forward, and the minutes were approved by Senior Senator Trevor MacDonald and seconded by Junior Senator Jelly Fuentes.
5. SPECIAL ORDERS OF BUSINESS
Austin Smith---recent alumni and previous ASG member
When I graduated in June I went to USC law school, at SCU I spent 3 years on judicial and my final year on Senate and I think I’ve attended 85 senate meetings, probably more than anyone else except Tedd and maybe Lauren. I want to talk about all that I learned these past 4 years. What I remember most are people, people I hired, people who were assigned to me, the people that became family, mentors, and friends. A lot are here and a lot have since left. What I remember most are the relationships, the incredible mentors and the people I’ve worked with. People that I’ve learned from and have enjoyed spending time with. During my four years we rechartered ASG, essentially rewrote the entirety of the bylaws, the SAC process has completely changed, Bronco news was a senate operation when I was here, judicial had four class justices, when I was a freshmen there were 40 senators, when I was a freshmen at-large senators couldn’t vote, just a few of the many examples of what we did during those four years and I think ASG is better for it. Before I got here I think there was a general disrespect for the process. During the four years we wrote for different drafts for the honor code. My last year I left judicial after being chief justice for two years and it was cool being able to vote for the first time. I had the opportunity to learn and talk to a lot of people. I learned to work with people I didn’t agree with. Neil and I regularly disagreed on ideas, there were at least four proposals Neil had that I would say no to. I think I might have the most no votes out of anyone. My advice to you is this: You get out of this experience what you put in, more work, more results. Even though a whole lot of what I did didn’t get done I look back fondly on ASG. ASG was my life and was my family. Tedd is my mentor, my friend, an incredible and great man who I respect immensely. Tedd and I had a lot of controversy and problems to solve so we spent a lot of time together, I respect his judgement and think he is a great man.
Sophomore Senator Jawhala Johns: how ASG helped you with law school and your transition
It gave me an opportunity to write a lot of legal documents. All the documents that you sign, I wrote. Doing the honor code was a great experience and a really great negotiation experience. I was a great experience to get the people who have the power to not take away any power from then. It gave me the opportunity to meet with a lot of people.
Jawhala Johns: Out of the 7 nights a week how many did you spend reading the bylaws?
By my junior year I could remember down to the page number and section number.
Senior Senator Tom Valentine: Favorite bylaw?
My favorite one is the one I made with Neil and Jason last year to do an awards process to recognize good work and support. I think it can do a whole lot of good creating and nurturing relationships.
Senate Chair Neil Datar: Favorite memory on ASG?
The cool part of being chief justice is you get to swear people in. I have pictures of every time I swore anyone in, those memories I treasure.
Commendation for Austin Smith
At-Large Senator Ahmer Israr: I know that not all of you have been fortunate enough to have worked with Austin, but I will say if anyone has earned the title of Mr. ASG it is definitely Austin Smith.
Senate Chair Neil Datar asked for a motion to vote on the Commendation for Austin Smith. The motion was made by Sophomore Senator Alex Perlman and seconded by First-Year Senator Erik Echeona. Pro-Tempore Rachel Wiggins took roll, and the commendation was approved.
6. EXEC UPDATES
We Are Broncos---improve campus climate, create dialogue, and show support and representation ---Videos, Swag, Posters, Digital signs, Blogs, Lots and lots and lots of cool stuff stay tuned!
Internal sharing system for Social Media
Comm Committee Collaboration
Representing ASG vs speaking for the entire org.
Video coming out soon
MANDATORY TO SHARE
Friday = wear ASG gear
Office Hours 10:30-12:00 Tues/Thurs
Currently in D.C. for a conference with the Santa Clara Review!
52% of Budget Spent!
Let me know when you’re spending money! I can help!
GOVERNING DOCUMENTS SUMMARY (AKA Bylaw Cheat Sheet)
Keep up with attendance
Hit me up with judicial inquiries
Winter Retreat - feedback on All Org Email
Bronco Day Ad-Hoc Committee
When It's Not A Great Day to Be a Bronco - Wednesday, March 1, Williman Room
State of the University
Wednesday, February 15, 2017, at 4:00 p.m. in Mayer Theatre
Big Event @ the end of SAAM (April)
Board of Trustees Meeting
Student Life Report!
7. NEW BUSINESS
Presentation on Bronco Day Ad Hoc Committee and Voting
Update from Fred and Neil on process (6 minutes)
Fred: Bronco Day is one day, same day as the APB spring concert, it’s a whole day just to celebrate being a Bronco. It’s going to be a huge collaboration with organizations on campus and end in the concert.
Senate Chair Neil Datar: I think what’s really big about this project is that there are going to be multiple people from different branches working on this event. Giving this committee an official status is important to help make this work happen
At-Large Senator Austin Gray: Who is the spring concert going to be?
Senate Chair Neil Datar: We don’t know and they won’t tell us.
Senior Senator Trevor MacDonald: Should we trust the selection process?
Senate Chair Neil Datar: Yes, Fred went through a rigorous selection process for this.
Senate Chair Neil Datar asked for a motion to vote on the Bronco Day Ad Hoc Committee. The motion was made by Sophomore Senator Alex Perlman and seconded by Junior Senator Mac McOsker. Pro-Tempore Rachel Wiggins took roll, and the committee was approved.
2. Bylaw Update
page 36, 18
Junior Senator Jack Herstam: the way that this is worded is that any recording can only be used within ASG for internal affairs?
In the bylaws it states vaguely that you cannot record anything in ASG unless you are a member of ASG.
Senate Parliamentarian Phillip Barber: So is this prohibiting any device that can record?
No this is the act of recording, you can still use electronic devices, but this is for video recording devices like cameras.
Senior Senator Areany Tolentino: What is closed court?
Closed court means that no one can come in to view it.
Senior Senator Tom Valentine: Austin Smith what do you think?
Austin Smith: I have no problem with, the violations ones are superfluous, but that’s just me.
First-Year Senator David Warne: aren’t we encouraging transparency?
You still have the minutes for transparency, we’re trying to limit the ability to cut off altering. It’s to protect the senators who might not want to be filmed or from altering information.
At-Large Senator Ahmer Israr: when does this go into effect? California Senators record every meeting shouldn’t we have that same right?
The moment the vote happens.
We’re not trying to take away anyone’s right to film ASG, if you want to film you can ask Tedd, and if Neil wants to film every Senate that’s a different conversation.
Vice President Fred Fayzi: The chief justice has the right to make closed court trials private.
At-Large Senator Kayla Williams: If we film Senate would we let the audience know?
Senior Senator Areany Tolentino: so what happens if someone walks in and doesn’t realize this and starts filming?
We would ask them to stop
Sophomore Senator Margo Gentile: I feel conflicted on this because I can see why it would be beneficial to film and to not.
Junior Senator Jack Herstam: So you can’t take a recording of senate and distribute it to anyone outside of Senate?
At-Large Senator Sam Perez: I think it should be very specific that if you’re filmed and you were speaking then you personally should give permission.
Yes that’s what we’re doing and we want to protect you guys
First-Year Senator David Warne: What’s to stop someone from editing the video after getting permission?
That’s why we have this peer review process
Sophomore Senator Alex Perlman: so if someone outside of ASG requests permission to film can they?
Yes with permission from the senate chair and the ASG advisor
TABLING UNTIL NEXT WEEK
3. Resolution on Health Home
First-Year Senator David Warne: is there any action that this takes?
It is strictly supportive
Senior Senator Tom Valentine: Is there anyone we can send this to after?
Yes we could add that after we pass it
Senate Chair Neil Datar asked for a motion to vote on the Health Home resolution. The motion was made by Junior Senator Amy Monzon and seconded by At-Large Senator Austin Gray. Pro-Tempore Rachel Wiggins took roll, and the resolution was approved.
4. Policy Committee Updates Series
Student Affairs UPC, Lidia and Neil
New facilities and custodial fee--$112 fee for anyone who throws an event. This is a regressive tax because it charges a small RSO the same fee that it charges a large organization who can afford to spend this money. We have been looking into changing it to becoming a fine instead of a fee so that not everyone is being fined and to have clear signage to tell people what they can and what they can’t do when they throw an event.
Graduate student inclusion in undergraduate clubs--there are rules for the number of graduate students that can participate in clubs. The two main rules are that clubs can only have 50% or less of the participants be graduate students and that they cannot serve in an office student. We’ve found that this can be hard for international students who are often graduate students and want to be involved
Malley clothing policy--if this should be applied to other areas of malley as well such as the basketball courts
First-Year Senator David Warne: Can you explain some of the issues with this?
Just that there are some inconsistencies with the clothing policy right now.
At-Large Senator Austin Gray: Do we know if these pennies will be washed?
They should have some type of washing routine.
5. CUIC Presentation Series
School Spirit, Jack Herstam and Mac McOsker
School spirit is a great way to remind us that we’re all one school. Two years ago school spirit was very bad. We’ve started to collaborate. Here’s what we’ve learned: that students support what they create, we’ve got to start with the first-years, trickle down enthusiasm. Different ways we’re making changes: orientation hype, SCU community groups bought in (group collaboration), increase in funds/attention. This year was considerably better than the last two years, ⅓ of the student body went to the Gonzaga game. Ideas: busses to away games, more hype on game days, throw tshirts around at passing periods to encourage the spirit, an advertisement board, no senate during games
8. COMMITTEE REPORTS
Jake: Bystander Intervention BeHeard TOMORROW
Helen: researching through Sustainability about VTA student eco-pass; looking into implementing an ASG scholarship
Kayla: Sustainability for WK 8 and possibly Belinda Guthrie WK 5
Trevor: Pizza with the Police week 7
Amy: design BeHeard box, preparing research
Erik: coordinating with Deputy DA for Senate Speaker
David: Meeting w/ Jeanne tomorrow
Mayron: MCC Global Village still being planned. Possible explanation re: Blue Ribbon Committee
Jaia: Pizza w police being moved, possible BeHeard for less formal setting
Mac: Presentation on school spirit, talk to him w more ideas! Meeting with Jeanne on Tuesday re: alc in Bronco. Talking with Tommy V about an unofficial fight song
Sam: Met with Provost Jacobs re: WGST to core, went positively, will get back to Sam re: meeting to move forward
Maureen: Had lunch with Margarita Malagon, dir. of housing re: housing accommodations and immediate changes, as well as long-term changes. Pushing for all single-stall restrooms to be gender neutral
Fight Song Resolution
Move in Resolution
Double BUIS Major
+$1000 Presentations will start up NEXT WEEK!!!!!!
SAC is even closer after a great Winter Retreat aka S/O to Fred
Was great listening to Austin Smith speak tonight, but SAC is still mine
Be Heard Desk 11-1 (if it is raining inside benson, library side)
Office Hours, fill them out!
Senate Chair Neil Datar asked for a motion to adjourn the meeting. Adjournment was approved by Senior Senator Areany Tolentino and seconded by At-Large Senator Austin Gray. Senate Chair Neil Datar called the February 9, 2017 meeting of the Santa Clara University Senate to a close at 8:49PM.